Linda Hugo
Linda J. Hugo
C: ------------ * 909 Linda Avenue, Thornwood, NY 10594 * ------------
Administrative | Office Management
Dedicated and detail-orientated team player with strong administrative, interpersonal and organizational skills. Extensive experience in a dynamic work environment with outstanding computer, technical and organizational experience. Takes initiative, has an excellent work ethic, with great interpersonal and problem resolution skills. Works well in a fast-paced environment.
Robert Martin Company; Elmsford, NY
2019 – 2020
Office Manager/Executive Assistant
• Provide administrative support to CEO, President, and VP – Legal Affairs
• Manage and Maintain Calendars for Sr. Executives
• Coordinate travel for Executive
• Compose Business Correspondence and Emails
• Control Inventory and Order New Supplies
• Communicate with Vendor to set up New Accounts and establish a line of credit
• Maintain Organizational Documents, Certificates of Insurance and Leasing Files
• FedEx, UPS and USPS mailings
Chief Executive Group; Stamford, CT
2018 – 2019
Office Manager
• Coordinating recruiting activities, including collaborating with functional leaders on job descriptions, managing postings, screening resumes and scheduling interviews
• Managing intern/co-op programs, including recruiting interns and acting as program manager for intern orientation and training
• Supporting Accounting Department, within QuickBooks
• Running bi-weekly payroll, using Paychex Flex, Benefits Administrator
• Coordinating employee travel for events
• Supporting Event Director with the logistics for all events.
• Manage office supplies, equipment, 3 party vendors
• Set up all new laptops with the necessary software before distributing to new employee
Desires By Mikolay Jewelers; Chappaqua, NY
2014 – 2018
Office Manager/EA to CEO and Founder
• Acts as right hand to CEO and Personal Assistant for both owners
• Banking, Monthly Credit Card Reconciliation
• Extensive Calendar Management
• Process bi-monthly Payroll and Time Off Requests using ADP
• Health Benefits and 401k Administrator
• Recruitment and on Boarding
• Maintain inventory and order supplies
• Responsible for UPS/FEDEX global and domestic shipments for both customers and vendors. Review all shipping invoices
• Updated a paper file system to a paperless environment by scanning all invoices, bills
• Organize staff team building meetings, holiday parties and lunches
• Interviewed and hired a new cleaning company and electrician
• Point of contact for all vendors and service people
• Interact will all suppliers and vendors to negotiate rates and discounts
• Train all new hires on alarm system and security procedures
• Verify the accuracy of all customer data into GEM software database
• Inventory all jewelry, both fine and fashion insuring that pricing is accurate
Macerich Properties; Yonkers, NY 2011 - 2014
Executive Assistant for Property, Marketing and Leasing Senior Executives
• Provided administrative support to Multiple Senior Executives
• Sent and received FedEx packages, maintained funds in postage machine, coordinated multiple mass mailings
• Coordinated ownership meetings, including preparing quarterly financial manual, powerpoint presentations, ordering meals, travel and meeting room preparation
• Scheduled conference rooms and catering for various meetings. Attended internal meeting, prepared addenda’s, responsible for meeting minutes and took responsibility for any follow up action items
• Negotiated with water and coffee vendors
• Created a schedule with the city of Yonkers when all of the 100 gas meters needed to be replaced.
• Distributed office keys and security codes
• Provided backup Reception and Front Desk coverage
• Created PowerPoint presentations for both ownership and tenants
• Created and maintained Excel spreadsheets to track and maintain tenant issues
• Maintained all tenant insurance making sure they were compliant via our SmartCompliance System
• Interacted heavily with the leasing department
• Sent out all documentation to tenants, including lease violations and Non-Monetary default notices
• Contacted tenants regarding late or past due rent payments
• Reviewed tenant leases for percentage rent, late fees, and use of Common Area within the Shopping Center
• Maintained Outlook calendars and contact lists for Senior Management
• Prepared monthly statistical reporting, make travel and meeting arrangements
• Worked on special projects as needed
• Reconciled monthly expense reports
• Assisted the Sr. Marketing Manager in preparing materials and coordinating multiple marketing events throughout the year
• Prepared weekly payroll for 70 employees, handled all confidential HR issues, garnished salaries as directed and participated in Union negotiations as needed
• Ran background checks on new hire candidates
• Managed various databases
Technical
Microsoft Office, Word, Excel, PC& Mac, ADP, Paychex Flex, Office 365, Adobe, Sharepoint, PowerPoint, QuickBooks, Visio, Html, Sql, Focus, Frontpage, Webfocus, IIS, VM/XA, Nccf 2.1, SSP 3.1, Profs, ISPF/PDF, Vmmap, Smart, Sas/Graph, Vmbackup, Vmtape, Vmarchive, Librarian/CMS, V/Force, V/Safe, Diskacnt, Dirmaint, CA-Sort, Omegamon, Express, Dataserver, Top-Secret, Racf, RscsV2, V/Snap, Erep, VM/Vtam, Cmap, DOS, MVS, JCL, Java, Olap,Publisher,Gemsoft
Education:
John Hopkins COVID-19 Contact Tracing
NYS Notary
Project Management Workshop
Payroll Law
Microsoft Word Intermediate II
Microsoft PowerPoint Intermediate II
Pace University, White Plains NY
Christopher Columbus H.S., Bronx NY
Linda J. Hugo
C: ------------ * 909 Linda Avenue, Thornwood, NY 10594 * ------------
Administrative | Office Management
Dedicated and detail-orientated team player with strong administrative, interpersonal and organizational skills. Extensive experience in a dynamic work environment with outstanding computer, technical and organizational experience. Takes initiative, has an excellent work ethic, with great interpersonal and problem resolution skills. Works well in a fast-paced environment.
Robert Martin Company; Elmsford, NY
2019 – 2020
Office Manager/Executive Assistant
• Provide administrative support to CEO, President, and VP – Legal Affairs
• Manage and Maintain Calendars for Sr. Executives
• Coordinate travel for Executive
• Compose Business Correspondence and Emails
• Control Inventory and Order New Supplies
• Communicate with Vendor to set up New Accounts and establish a line of credit
• Maintain Organizational Documents, Certificates of Insurance and Leasing Files
• FedEx, UPS and USPS mailings
Chief Executive Group; Stamford, CT
2018 – 2019
Office Manager
• Coordinating recruiting activities, including collaborating with functional leaders on job descriptions, managing postings, screening resumes and scheduling interviews
• Managing intern/co-op programs, including recruiting interns and acting as program manager for intern orientation and training
• Supporting Accounting Department, within QuickBooks
• Running bi-weekly payroll, using Paychex Flex, Benefits Administrator
• Coordinating employee travel for events
• Supporting Event Director with the logistics for all events.
• Manage office supplies, equipment, 3 party vendors
• Set up all new laptops with the necessary software before distributing to new employee
Desires By Mikolay Jewelers; Chappaqua, NY
2014 – 2018
Office Manager/EA to CEO and Founder
• Acts as right hand to CEO and Personal Assistant for both owners
• Banking, Monthly Credit Card Reconciliation
• Extensive Calendar Management
• Process bi-monthly Payroll and Time Off Requests using ADP
• Health Benefits and 401k Administrator
• Recruitment and on Boarding
• Maintain inventory and order supplies
• Responsible for UPS/FEDEX global and domestic shipments for both customers and vendors. Review all shipping invoices
• Updated a paper file system to a paperless environment by scanning all invoices, bills
• Organize staff team building meetings, holiday parties and lunches
• Interviewed and hired a new cleaning company and electrician
• Point of contact for all vendors and service people
• Interact will all suppliers and vendors to negotiate rates and discounts
• Train all new hires on alarm system and security procedures
• Verify the accuracy of all customer data into GEM software database
• Inventory all jewelry, both fine and fashion insuring that pricing is accurate
Macerich Properties; Yonkers, NY 2011 - 2014
Executive Assistant for Property, Marketing and Leasing Senior Executives
• Provided administrative support to Multiple Senior Executives
• Sent and received FedEx packages, maintained funds in postage machine, coordinated multiple mass mailings
• Coordinated ownership meetings, including preparing quarterly financial manual, powerpoint presentations, ordering meals, travel and meeting room preparation
• Scheduled conference rooms and catering for various meetings. Attended internal meeting, prepared addenda’s, responsible for meeting minutes and took responsibility for any follow up action items
• Negotiated with water and coffee vendors
• Created a schedule with the city of Yonkers when all of the 100 gas meters needed to be replaced.
• Distributed office keys and security codes
• Provided backup Reception and Front Desk coverage
• Created PowerPoint presentations for both ownership and tenants
• Created and maintained Excel spreadsheets to track and maintain tenant issues
• Maintained all tenant insurance making sure they were compliant via our SmartCompliance System
• Interacted heavily with the leasing department
• Sent out all documentation to tenants, including lease violations and Non-Monetary default notices
• Contacted tenants regarding late or past due rent payments
• Reviewed tenant leases for percentage rent, late fees, and use of Common Area within the Shopping Center
• Maintained Outlook calendars and contact lists for Senior Management
• Prepared monthly statistical reporting, make travel and meeting arrangements
• Worked on special projects as needed
• Reconciled monthly expense reports
• Assisted the Sr. Marketing Manager in preparing materials and coordinating multiple marketing events throughout the year
• Prepared weekly payroll for 70 employees, handled all confidential HR issues, garnished salaries as directed and participated in Union negotiations as needed
• Ran background checks on new hire candidates
• Managed various databases
Technical
Microsoft Office, Word, Excel, PC& Mac, ADP, Paychex Flex, Office 365, Adobe, Sharepoint, PowerPoint, QuickBooks, Visio, Html, Sql, Focus, Frontpage, Webfocus, IIS, VM/XA, Nccf 2.1, SSP 3.1, Profs, ISPF/PDF, Vmmap, Smart, Sas/Graph, Vmbackup, Vmtape, Vmarchive, Librarian/CMS, V/Force, V/Safe, Diskacnt, Dirmaint, CA-Sort, Omegamon, Express, Dataserver, Top-Secret, Racf, RscsV2, V/Snap, Erep, VM/Vtam, Cmap, DOS, MVS, JCL, Java, Olap,Publisher,Gemsoft
Education:
John Hopkins COVID-19 Contact Tracing
NYS Notary
Project Management Workshop
Payroll Law
Microsoft Word Intermediate II
Microsoft PowerPoint Intermediate II
Pace University, White Plains NY
Christopher Columbus H.S., Bronx NY