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STEPHANIE RUDNICK
~ EXECUTIVE & PERSONAL ASSISTANT ~
Self-motivated, meticulous and assertive EA/PA possessing a wealth of expertise in providing all aspects of executive and personal assistance support to CEO management in the entertainment, arts and showbiz industries. Adept in areas including daily personal assistance, event/project management, office operations, business/personal accounting, international travel, calendar and meeting management, and the execution of complex administrative management and support duties designed to streamline daily processes and increase operational efficiency. Proficient in maintaining a high level of confidentiality and handling complex tasks simultaneously.
Executive/Personal Assistance
Office Management
Events Coordination
Project Management
Donor Relations/Funding
Operations Support
Budgeting & Accounting
Travel Planning & Expenses
Board/Committee Liaising
Strategic Planning/Scheduling
Wardrobe & Entertainment
Fundraising & Gifting
PROFESSIONAL EXPERIENCE
Philadelphia Museum of Art 12/2015 - Present
EXECUTIVE ASSISTANT ~ Director of Development
Manage and lead all areas of daily executive support, to include calendar management, international and domestic travel arrangements, and personal assistance, screening/responding to mail/e-mail, organizing and maintaining executive office files and supplies, updating contacts, and engaging with staff and external constituents.
Drive assistance with all aspects of donor relations, fundraising events, special events, and gifting.
Prepare confidential reports, documents, financial reports, solicitation letters, and board correspondence.
Manage director expenses; prepare expense reports, submit travel reimbursements and credit card reconciliation, and track invoices.
Partner in overseeing and maintaining all timelines and planning processes for meetings, conferences and events, including coordinating all logistics for dinners and receptions.
MAJOR GIFTS ASSOCIATE/DATA CENTER MANAGER 10/1993 - 3/1998
Managed the creation and preparation of special budgets, donor tracking reports and research for the Director of Development, while assisting in supervising all aspects of the department. Created, proofread and edited confidential letters, correspondence, and summaries pertaining to development.
Booked/scheduled entertainment, meeting and events for the director of development and director of major gifts; performed the in-depth research of confidential materials and backgrounds on all prospective donors.
Drafted confidential correspondences, acknowledgments, solicitation letters and board correspondence.
Created and launched the data processing center; processed all gifts and donations.
Bear Staffing 8/2015 - 11/2015
ACCOUNTING EXECUTIVE
Served in a temporary capacity in the handling of payroll, travel arrangements, expense reporting/reimbursement and general accounting processes, while acting as a foreign services officer.
Compucom 10/2013 - 7/2015
LOGISTICS ADMINISTRATOR (contract role)
Led the daily operations for new product receiving, which included driving daily receiving and quality assurance processes, staff administration, training, inventory management, and quality control. Served as a liaison between receiving, inventory/quality control and management.
Delegated the daily workload of staff and oversaw all aspects of performance and productivity.
Improved processes by troubleshooting to identify areas of weakness and implement solutions to subsequently streamline processes accordingly.
Handled all aspects of report creation, while monitoring daily logs, schedules and work performed.
FULL-TIME CAREGIVER 10/2010 - 10/2013
Provided 24/7 care to a fall-induced disabled parent; immediate relocation was required.
Madame Tussauds 3/2009 - 10/2009
EXECUTIVE ASSISTANT/PA ~ General Manager & Finance Director
Managed and delivered all aspect of executive administrative and personal assistance to the GM and finance director, while serving as the department liaison and managing the coordination and delivery of multiple projects for the GM. Drafted confidential documents/letters, and created/prepared special budgets, donor tracking reports and correspondence.
Berry & Associates P.C. 5/2008 - 10/2008
SENIOR EXECUTIVE ASSISTANT/PA ~ Francine J. Berry, Founder & Senior Partner (contract role)
Broadway Theatre 10/2007 - 1/2008
PRINCIPLE WARDROBE DRESSER, The Grinch Who Stole Christmas (10/2007-1/2008) 10/1998 - 1/2006
PRINCIPLE WARDROBE DRESSER, Radio City Rockettes (10/1998-1/2006)
Led the consistent fulfillment of all wardrobe needs for prep days, production, and post-production within established budgets. Created looks for shows based on criteria and overall creative direction.
Collaborated with directors, producers, clients and agencies to ensure finished product met all expectations and needs; made changes as requested.
The Metropolitan Opera 3/1998 - 10/2007
EXECUTIVE ASSISTANT ~ Director of Development
PERSONAL ASSISTANT/EXECUTIVE ASSISTANT ~ Chairman Emeritus, Beverly Sills (2003-2007)
Provided all aspects of direct, confidential and personal administrative support, to include screening and responding to mail/e-mail, organizing and maintaining executive office files and supplies, updating contacts, engagement with staff and external constituents, calendar management, travel arrangements and personal assistance.
Executed and assisted with all aspects of donor relations, fundraising events, special events, and gifting.
Assisted with managing demanding daily calendars and domestic/international travel schedules; researched and booked airline, ground transportation and hotel arrangements.
Prepared confidential reports, documents, financial reports, letters, and general/board correspondence.
Partnered in managing director expenses; prepared expense reports, submitted travel reimbursements and credit card reconciliation, and tracked invoices.
Partnered in managing planning processes for meetings, conferences, events, dinners and receptions.
Organized/coordinated logistics for meetings involving the director�s office; greeted and received outside guests.
Planned and organized in-house staff events including entertainment, staff meetings, and social occasions.
Served as liaison to Board of Directors, including preparation of Board of Directors Manual.
Created and prepared special budgets, donor tracking reports and research; researched in-depth confidential materials, financial reports and backgrounds on all prospective donors.
Participated in the training and development of all new administrative staff to the development office.
EDUCATION
LMT License (Licensed Massage Therapist w/Honors) (3/2012)
Cortiva Institute
BACHELOR OF ARTS ~ THEATRE/PERFORMING ARTS
Virginia Commonwealth University, Richmond, VA
Software & Tools: Microsoft Office (Word, Excel, Outlook, and PowerPoint), Adobe Photoshop, Lotus Notes, Alumni Finder, Lexis-Nexis
Database: Clarify, WIMS, Tessitura, Raiser�s Edge, Paciolan, Advocate, and Impresario
STEPHANIE RUDNICK
~ EXECUTIVE & PERSONAL ASSISTANT ~
Self-motivated, meticulous and assertive EA/PA possessing a wealth of expertise in providing all aspects of executive and personal assistance support to CEO management in the entertainment, arts and showbiz industries. Adept in areas including daily personal assistance, event/project management, office operations, business/personal accounting, international travel, calendar and meeting management, and the execution of complex administrative management and support duties designed to streamline daily processes and increase operational efficiency. Proficient in maintaining a high level of confidentiality and handling complex tasks simultaneously.
Executive/Personal Assistance
Office Management
Events Coordination
Project Management
Donor Relations/Funding
Operations Support
Budgeting & Accounting
Travel Planning & Expenses
Board/Committee Liaising
Strategic Planning/Scheduling
Wardrobe & Entertainment
Fundraising & Gifting
PROFESSIONAL EXPERIENCE
Philadelphia Museum of Art 12/2015 - Present
EXECUTIVE ASSISTANT ~ Director of Development
Manage and lead all areas of daily executive support, to include calendar management, international and domestic travel arrangements, and personal assistance, screening/responding to mail/e-mail, organizing and maintaining executive office files and supplies, updating contacts, and engaging with staff and external constituents.
Drive assistance with all aspects of donor relations, fundraising events, special events, and gifting.
Prepare confidential reports, documents, financial reports, solicitation letters, and board correspondence.
Manage director expenses; prepare expense reports, submit travel reimbursements and credit card reconciliation, and track invoices.
Partner in overseeing and maintaining all timelines and planning processes for meetings, conferences and events, including coordinating all logistics for dinners and receptions.
MAJOR GIFTS ASSOCIATE/DATA CENTER MANAGER 10/1993 - 3/1998
Managed the creation and preparation of special budgets, donor tracking reports and research for the Director of Development, while assisting in supervising all aspects of the department. Created, proofread and edited confidential letters, correspondence, and summaries pertaining to development.
Booked/scheduled entertainment, meeting and events for the director of development and director of major gifts; performed the in-depth research of confidential materials and backgrounds on all prospective donors.
Drafted confidential correspondences, acknowledgments, solicitation letters and board correspondence.
Created and launched the data processing center; processed all gifts and donations.
Bear Staffing 8/2015 - 11/2015
ACCOUNTING EXECUTIVE
Served in a temporary capacity in the handling of payroll, travel arrangements, expense reporting/reimbursement and general accounting processes, while acting as a foreign services officer.
Compucom 10/2013 - 7/2015
LOGISTICS ADMINISTRATOR (contract role)
Led the daily operations for new product receiving, which included driving daily receiving and quality assurance processes, staff administration, training, inventory management, and quality control. Served as a liaison between receiving, inventory/quality control and management.
Delegated the daily workload of staff and oversaw all aspects of performance and productivity.
Improved processes by troubleshooting to identify areas of weakness and implement solutions to subsequently streamline processes accordingly.
Handled all aspects of report creation, while monitoring daily logs, schedules and work performed.
FULL-TIME CAREGIVER 10/2010 - 10/2013
Provided 24/7 care to a fall-induced disabled parent; immediate relocation was required.
Madame Tussauds 3/2009 - 10/2009
EXECUTIVE ASSISTANT/PA ~ General Manager & Finance Director
Managed and delivered all aspect of executive administrative and personal assistance to the GM and finance director, while serving as the department liaison and managing the coordination and delivery of multiple projects for the GM. Drafted confidential documents/letters, and created/prepared special budgets, donor tracking reports and correspondence.
Berry & Associates P.C. 5/2008 - 10/2008
SENIOR EXECUTIVE ASSISTANT/PA ~ Francine J. Berry, Founder & Senior Partner (contract role)
Broadway Theatre 10/2007 - 1/2008
PRINCIPLE WARDROBE DRESSER, The Grinch Who Stole Christmas (10/2007-1/2008) 10/1998 - 1/2006
PRINCIPLE WARDROBE DRESSER, Radio City Rockettes (10/1998-1/2006)
Led the consistent fulfillment of all wardrobe needs for prep days, production, and post-production within established budgets. Created looks for shows based on criteria and overall creative direction.
Collaborated with directors, producers, clients and agencies to ensure finished product met all expectations and needs; made changes as requested.
The Metropolitan Opera 3/1998 - 10/2007
EXECUTIVE ASSISTANT ~ Director of Development
PERSONAL ASSISTANT/EXECUTIVE ASSISTANT ~ Chairman Emeritus, Beverly Sills (2003-2007)
Provided all aspects of direct, confidential and personal administrative support, to include screening and responding to mail/e-mail, organizing and maintaining executive office files and supplies, updating contacts, engagement with staff and external constituents, calendar management, travel arrangements and personal assistance.
Executed and assisted with all aspects of donor relations, fundraising events, special events, and gifting.
Assisted with managing demanding daily calendars and domestic/international travel schedules; researched and booked airline, ground transportation and hotel arrangements.
Prepared confidential reports, documents, financial reports, letters, and general/board correspondence.
Partnered in managing director expenses; prepared expense reports, submitted travel reimbursements and credit card reconciliation, and tracked invoices.
Partnered in managing planning processes for meetings, conferences, events, dinners and receptions.
Organized/coordinated logistics for meetings involving the director�s office; greeted and received outside guests.
Planned and organized in-house staff events including entertainment, staff meetings, and social occasions.
Served as liaison to Board of Directors, including preparation of Board of Directors Manual.
Created and prepared special budgets, donor tracking reports and research; researched in-depth confidential materials, financial reports and backgrounds on all prospective donors.
Participated in the training and development of all new administrative staff to the development office.
EDUCATION
LMT License (Licensed Massage Therapist w/Honors) (3/2012)
Cortiva Institute
BACHELOR OF ARTS ~ THEATRE/PERFORMING ARTS
Virginia Commonwealth University, Richmond, VA
Software & Tools: Microsoft Office (Word, Excel, Outlook, and PowerPoint), Adobe Photoshop, Lotus Notes, Alumni Finder, Lexis-Nexis
Database: Clarify, WIMS, Tessitura, Raiser�s Edge, Paciolan, Advocate, and Impresario