Resume
DIANNA VIERA
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PROFESSIONAL EXPERIENCE
Spectrotel � Neptune, New Jersey 10/2019 �1/2020
Executive Assistant to CEO
� Handled sensitive and complex issues in a professional manner
� Supported to a C-Level executive to ensure the smooth management of daily schedule
� Gatekeeper & Confidentiality
� Maintained calendar and schedule
� Managed executive's travel arrangements (including visas / accommodations)
� Coordinated international / domestic travel arrangements for executive's family members
� Expense management including credit card reconciliation and processing invoices
� MS Office �including Outlook, PowerPoint, Excel and Word, QuickBooks
� Collect and prepare information for use in meetings
� Maintained the highest standard of confidentiality when working with company and personal information
� Managed contractors and service providers for the executive's multiple residences
� Insuring the smooth functioning of all household and family activities
Temp Positions - New York & New Jersey 3/2019 -10/2019
Century 21 Department Stores � New York, NY 3/1985 to 3/2019
Executive Assistant to CEO
� Gatekeeper & Confidentiality
� Organized and coordinated conference�s and monthly meetings
� Prepared meeting agendas and briefing
� Managed complex and frequently travel & coordinated the pre-planning domestically & internationally
� Served as Primary Administrator for Company Corporate Credit Card- (Amex)- account maintenance
� Monthly execution of expenses and reconciling company credit card statements
� Maintained confidential administrative support to the Executive team
� Properly and effectively allocated executive tasks to support team
� Managed the payroll for all Executives/ Assistants � Handled Corporate Annual taxes
� Monitored incoming & outgoing correspondence
� Screened incoming calls and emails and initiated actions to respond or direct messages
� Meet and greet clients and established a rapport with them
� MS Office �including Outlook, PowerPoint, Excel and Word
� Managed all external contacts
� Highly organized and efficient and can work tight deadlines
� Assisted in coordinating the implementation of policies and practices across the organization
� I worked outside normal office hours which I am flexible in doing
� Ordered all office supplies
� Managed all properties maintenance & repairs up to date accounting of property taxes, homeowner insurance all utility
� Assisted in coordinating doctor appointments as well as escorting the CEO on all his appointments
� Liaison between his medical team and his family members
� Detailed-oriented and driven Executive Assistant with expertise in problem solving and managing daily office functions
� Ambitious and motivated have 15+ years of experience supporting multiple executives including CEO, CFO & President
� I am a friendly and reliable team player with excellent judgment, strong critical thinking skills and good problem-solving abilities
EDUCATION
Chubb Institute ~ Business Administration - certificate
SKILLS
Highly proficient in Microsoft Word, Outlook, Excel, PowerPoint & QuickBooks
DIANNA VIERA
------------ - ------------
PROFESSIONAL EXPERIENCE
Spectrotel � Neptune, New Jersey 10/2019 �1/2020
Executive Assistant to CEO
� Handled sensitive and complex issues in a professional manner
� Supported to a C-Level executive to ensure the smooth management of daily schedule
� Gatekeeper & Confidentiality
� Maintained calendar and schedule
� Managed executive's travel arrangements (including visas / accommodations)
� Coordinated international / domestic travel arrangements for executive's family members
� Expense management including credit card reconciliation and processing invoices
� MS Office �including Outlook, PowerPoint, Excel and Word, QuickBooks
� Collect and prepare information for use in meetings
� Maintained the highest standard of confidentiality when working with company and personal information
� Managed contractors and service providers for the executive's multiple residences
� Insuring the smooth functioning of all household and family activities
Temp Positions - New York & New Jersey 3/2019 -10/2019
Century 21 Department Stores � New York, NY 3/1985 to 3/2019
Executive Assistant to CEO
� Gatekeeper & Confidentiality
� Organized and coordinated conference�s and monthly meetings
� Prepared meeting agendas and briefing
� Managed complex and frequently travel & coordinated the pre-planning domestically & internationally
� Served as Primary Administrator for Company Corporate Credit Card- (Amex)- account maintenance
� Monthly execution of expenses and reconciling company credit card statements
� Maintained confidential administrative support to the Executive team
� Properly and effectively allocated executive tasks to support team
� Managed the payroll for all Executives/ Assistants � Handled Corporate Annual taxes
� Monitored incoming & outgoing correspondence
� Screened incoming calls and emails and initiated actions to respond or direct messages
� Meet and greet clients and established a rapport with them
� MS Office �including Outlook, PowerPoint, Excel and Word
� Managed all external contacts
� Highly organized and efficient and can work tight deadlines
� Assisted in coordinating the implementation of policies and practices across the organization
� I worked outside normal office hours which I am flexible in doing
� Ordered all office supplies
� Managed all properties maintenance & repairs up to date accounting of property taxes, homeowner insurance all utility
� Assisted in coordinating doctor appointments as well as escorting the CEO on all his appointments
� Liaison between his medical team and his family members
� Detailed-oriented and driven Executive Assistant with expertise in problem solving and managing daily office functions
� Ambitious and motivated have 15+ years of experience supporting multiple executives including CEO, CFO & President
� I am a friendly and reliable team player with excellent judgment, strong critical thinking skills and good problem-solving abilities
EDUCATION
Chubb Institute ~ Business Administration - certificate
SKILLS
Highly proficient in Microsoft Word, Outlook, Excel, PowerPoint & QuickBooks