Kathleen Derrick CV
Kathleen M. Derrick
EXECUTIVE ASSISTANT
Woodridge, IL 60517
------------ | ------------ | ------------/in/kderrick
SUMMARY
Resourceful Executive Assistant with 25 years+ experience coordinating, planning, and supporting daily comprehensive management and administrative functions tor executive-level staff.
? Demonstrated capacity to provide comprehensive support for executive-level staff; excel at calendar management, coordinating travel, logistics, event planning, agenda preparation. and managing all essential tasks in a fast-paced, confidential environment.
? Highly self-motivated and results-oriented in supporting complex, deadline-driven projects and operations; identify goals and priorities resolving issues in initial stages.
? Proven track record of accurately completing research, reporting, information management, and support activities with competing deadlines.
? Adept at managing data and documentation for project management and presentations.
? Proficient working independently, or as part of a team managing multiple tasks and projects.
PROFESSIONAL EXPERIENCE
Innoview Consulting
Professional Organizer May 2018 – Present
Assist companies and individuals become more organized whether it's the physical and digitalspaces in your life — a closet, a kitchen or the aforementioned home office, paper management,developing work systems, managing financial records, office space planning, and developing filingsystems.
HCL America Ltd. Lisle, IL
Executive Assistant/Indepentant Contracter 5/2015 – 1/2/2018
Executive Assistant for a $8.5 BN Global Indian-based IT Infrastructure Sales company. Supported the Regional VP, 10 Executive Managers with 50 team members; Midwest EVP, team of 10; VP and Head – Global Sales & Business Development|Cyber Security & GRC Services and team of 10 with all aspects of management and sales activities. Extensive domestic and international travel arrangements, conference management, meeting planning executing logistics of team and tracking expenditures. Correspondence with management, clients, and client partners. Revenue reporting, Human Resource for new candidates, trained new hires, team-building, negotiating contracts.
Valdes Engineering, Lombard, IL
Executive/Personal Assistant 8/2013 – 1/2014
Provided administrative support to the President/CEO and Vice President in engineering construction management services.
• Managed and coordinated complex logistics, travel arrangements, calendars and coordinated events.
• Expense reporting, budgets, correspondence; developed proposals, presentations, and confidential documents.
• Initiated the business marketing plan to penetrate new client markets. Conducted extensive market competition research and scheduled follow-up sales meetings.
• Successfully negotiated new vendor/suppliers/facility service contracts and rates, saving 30% in expenditures.
• Scheduled maintenance, licensing, insurance and repairs of all company and personal vehicles.
• Liaison with property management for maintenance or building safety issues.
• Significant special project responsibilities.
Middough, Inc., Oak Brook, IL
Executive Assistant 3/2012 – 7/2013
Provide high level administrative support to General Manager of Major Projects ($1M+) with engineering construction management offices in 9 locations.
• Managed professional and personal calendar, coordinated and scheduled meetings and appointments.
• Extensive travel management providing itineraries and logistics for conferences or seminars.
• Acted as liaison between General Manager, management team and Executive Committee.
• Gathered financial analysis reports. Created presentations for monthly Executive Committee review meetings.
• Developed proposals, presentations; composed meeting minutes and confidential documents.
• Assisted in the development of Corporate training program for senior project management personnel.
• Development of EHS- Environmental, Health and Safety program, document standards, track employee compliance and certifications. Developed weekly safety topic newsletters.
Bliss & Glennon, Inc., Oak Brook, IL
Administrative Broker Assistant 10/2009-7/2011
Support to Regional Vice President and Brokers, managing a $300M wholesale commercial insurance portfolio.
• Initiated key role in establishing and implementing process and procedures of policy workflow that resulted in an estimated savings of 15-man hours/week.
• Solicited renewal business and maintained lines of communication with key Insurance Agents.
• Assisted Underwriters in all facets of policy administration, ranging from policy initiation, binding state, and expiration, including document review, state taxes filings, and issuing COI’s.
Katz & Associates Corporation, Oak Brook, IL
Executive Assistant 2/2007-10/2009
Support President of Development and Sr. Vice President of Leasing responsible for a $250M real estate portfolio of top national and regional retailers.
• Coordinated all travel itineraries and logistics saving 30% in booking fees and lower fares for the Midwest.
• Optimized calendars, email, correspondence, phones, voicemails, events and tradeshows.
• Developed standardized capital proposal reports for land acquisition, reducing analysis time by 80%, aiding the President of Development with recommendations for client’s asset portfolio.
• Regionally facilitated LOI’s, contracts, monthly P&Ls, expense, and corporate reports.
• Researched properties, located ownership, prepared demographic studies for qualification packages, including aerial maps, and site plans. Directed marketing with brochure design and presentation materials.
• Created “best ever” client presentation package that was adopted as company’s standardized format nationally.
Premises Management, LLC, Oakbrook Terrace, IL
Administrative Assistant 4/2006 - 1/2007
Managed all office functions and provided administrative support to multiple managers, performing commercial real estate investment and property management; portfolios exceeded $250M.
• President/Owner: Scheduled meetings, composed meeting minutes, and confidential correspondence.
• Assisted Property Manager: Addressed tenant grievances provided solution with immediate response; facility maintenance coordination, updated leases/rent rolls, researched vendors, obtained quotes for materials & events.
• Architect /Construction team: Vendor research, solicited quotes, lien waivers, accessed property requirements for signage and landscape. Researched signage vendors, and implementing design of interior signage, or monuments.
• Acquisitions & Marketing: Assisted and facilitated development of corporate branding. Designed placards, brochures, advertising displays and newsletters. Collaborated with artist on design, obtained quotes and samples.
Intellitec Specialty Vehicle Electronics/General Dynamics Corporation, Lombard, IL
Administrative Assistant 4/1996 - 1/2006
Office management and administrative support to the President, VP Sales & Marketing, and VP Engineering in specialty vehicle electronics design and manufacturing.
EDUCATION
College of DuPage, Glen Ellyn, IL: Business Administration, Travel & Tourism, Project Management, Design for Manufacturability, Lean Manufacturing, Six-Sigma training, Marketing, Conflict Management &Group Dynamics, Horticulture/Landscape Design, CERT (Community Emergency Response Team – Homeland Security)
SYSTEMS
Microsoft Office (Outlook, Word, Excel, PowerPoint, Access), Visio, GIS Mapping, Google Earth Aerials, ACT, Quickbooks, Lotus, Yardi, Corel Draw, Adobe Illustrator and Photoshop
Kathleen M. Derrick
EXECUTIVE ASSISTANT
Woodridge, IL 60517
------------ | ------------ | ------------/in/kderrick
SUMMARY
Resourceful Executive Assistant with 25 years+ experience coordinating, planning, and supporting daily comprehensive management and administrative functions tor executive-level staff.
? Demonstrated capacity to provide comprehensive support for executive-level staff; excel at calendar management, coordinating travel, logistics, event planning, agenda preparation. and managing all essential tasks in a fast-paced, confidential environment.
? Highly self-motivated and results-oriented in supporting complex, deadline-driven projects and operations; identify goals and priorities resolving issues in initial stages.
? Proven track record of accurately completing research, reporting, information management, and support activities with competing deadlines.
? Adept at managing data and documentation for project management and presentations.
? Proficient working independently, or as part of a team managing multiple tasks and projects.
PROFESSIONAL EXPERIENCE
Innoview Consulting
Professional Organizer May 2018 – Present
Assist companies and individuals become more organized whether it's the physical and digitalspaces in your life — a closet, a kitchen or the aforementioned home office, paper management,developing work systems, managing financial records, office space planning, and developing filingsystems.
HCL America Ltd. Lisle, IL
Executive Assistant/Indepentant Contracter 5/2015 – 1/2/2018
Executive Assistant for a $8.5 BN Global Indian-based IT Infrastructure Sales company. Supported the Regional VP, 10 Executive Managers with 50 team members; Midwest EVP, team of 10; VP and Head – Global Sales & Business Development|Cyber Security & GRC Services and team of 10 with all aspects of management and sales activities. Extensive domestic and international travel arrangements, conference management, meeting planning executing logistics of team and tracking expenditures. Correspondence with management, clients, and client partners. Revenue reporting, Human Resource for new candidates, trained new hires, team-building, negotiating contracts.
Valdes Engineering, Lombard, IL
Executive/Personal Assistant 8/2013 – 1/2014
Provided administrative support to the President/CEO and Vice President in engineering construction management services.
• Managed and coordinated complex logistics, travel arrangements, calendars and coordinated events.
• Expense reporting, budgets, correspondence; developed proposals, presentations, and confidential documents.
• Initiated the business marketing plan to penetrate new client markets. Conducted extensive market competition research and scheduled follow-up sales meetings.
• Successfully negotiated new vendor/suppliers/facility service contracts and rates, saving 30% in expenditures.
• Scheduled maintenance, licensing, insurance and repairs of all company and personal vehicles.
• Liaison with property management for maintenance or building safety issues.
• Significant special project responsibilities.
Middough, Inc., Oak Brook, IL
Executive Assistant 3/2012 – 7/2013
Provide high level administrative support to General Manager of Major Projects ($1M+) with engineering construction management offices in 9 locations.
• Managed professional and personal calendar, coordinated and scheduled meetings and appointments.
• Extensive travel management providing itineraries and logistics for conferences or seminars.
• Acted as liaison between General Manager, management team and Executive Committee.
• Gathered financial analysis reports. Created presentations for monthly Executive Committee review meetings.
• Developed proposals, presentations; composed meeting minutes and confidential documents.
• Assisted in the development of Corporate training program for senior project management personnel.
• Development of EHS- Environmental, Health and Safety program, document standards, track employee compliance and certifications. Developed weekly safety topic newsletters.
Bliss & Glennon, Inc., Oak Brook, IL
Administrative Broker Assistant 10/2009-7/2011
Support to Regional Vice President and Brokers, managing a $300M wholesale commercial insurance portfolio.
• Initiated key role in establishing and implementing process and procedures of policy workflow that resulted in an estimated savings of 15-man hours/week.
• Solicited renewal business and maintained lines of communication with key Insurance Agents.
• Assisted Underwriters in all facets of policy administration, ranging from policy initiation, binding state, and expiration, including document review, state taxes filings, and issuing COI’s.
Katz & Associates Corporation, Oak Brook, IL
Executive Assistant 2/2007-10/2009
Support President of Development and Sr. Vice President of Leasing responsible for a $250M real estate portfolio of top national and regional retailers.
• Coordinated all travel itineraries and logistics saving 30% in booking fees and lower fares for the Midwest.
• Optimized calendars, email, correspondence, phones, voicemails, events and tradeshows.
• Developed standardized capital proposal reports for land acquisition, reducing analysis time by 80%, aiding the President of Development with recommendations for client’s asset portfolio.
• Regionally facilitated LOI’s, contracts, monthly P&Ls, expense, and corporate reports.
• Researched properties, located ownership, prepared demographic studies for qualification packages, including aerial maps, and site plans. Directed marketing with brochure design and presentation materials.
• Created “best ever” client presentation package that was adopted as company’s standardized format nationally.
Premises Management, LLC, Oakbrook Terrace, IL
Administrative Assistant 4/2006 - 1/2007
Managed all office functions and provided administrative support to multiple managers, performing commercial real estate investment and property management; portfolios exceeded $250M.
• President/Owner: Scheduled meetings, composed meeting minutes, and confidential correspondence.
• Assisted Property Manager: Addressed tenant grievances provided solution with immediate response; facility maintenance coordination, updated leases/rent rolls, researched vendors, obtained quotes for materials & events.
• Architect /Construction team: Vendor research, solicited quotes, lien waivers, accessed property requirements for signage and landscape. Researched signage vendors, and implementing design of interior signage, or monuments.
• Acquisitions & Marketing: Assisted and facilitated development of corporate branding. Designed placards, brochures, advertising displays and newsletters. Collaborated with artist on design, obtained quotes and samples.
Intellitec Specialty Vehicle Electronics/General Dynamics Corporation, Lombard, IL
Administrative Assistant 4/1996 - 1/2006
Office management and administrative support to the President, VP Sales & Marketing, and VP Engineering in specialty vehicle electronics design and manufacturing.
EDUCATION
College of DuPage, Glen Ellyn, IL: Business Administration, Travel & Tourism, Project Management, Design for Manufacturability, Lean Manufacturing, Six-Sigma training, Marketing, Conflict Management &Group Dynamics, Horticulture/Landscape Design, CERT (Community Emergency Response Team – Homeland Security)
SYSTEMS
Microsoft Office (Outlook, Word, Excel, PowerPoint, Access), Visio, GIS Mapping, Google Earth Aerials, ACT, Quickbooks, Lotus, Yardi, Corel Draw, Adobe Illustrator and Photoshop