Andrea Alvarado
Andrea C. Alvarado
821 N Plymouth Road Apt A ~ Dallas, TX 75211 ~ ------------
------------
Objective: Seeking a challenging position in a dynamic & results-driven organization, integrating different aspects of
project management, event planning, internal & external communications & public relations.
Summary of Qualifications & Skills
? Microsoft Office Proficient
? Event Planning & Execution
? Project Management
? Budgeting & Forecasting Management
? Analyze surveys & appropriate metrics
? Contract & Vendor Negotiation
? Work with clients on a daily basis
? Strong communicator with dynamic training
? Handle a variety of assignments simultaneously
? Consistent contributor to success of my team
Professional Experience
Gartner (Corestaff), Irving, TX June 2018 - December 2018
Sr. Administrative Assistant Executive Programs West
• Calendar management, invoices, tracking/maintaining files & other clerical duties
• Compile, generate, maintain, and/or distribute various reports.
• Create and implement systems and procedures for region.
• Track, maintain, and keep current files of all company information.
• Work with manager and hotel staff to produce hotel specifications, menus, audio visual and on-site logistics.
• Oversee travel and hotel arrangements for attendee and conference staff for events.
• Negotiate prices with outside vendors for bags, binders, temp, GES, etc. and prepare proposal for manager
approval.
• Assist in creation of vendor RFPs: detailed specs, identifying prospective vendors and determining selection
process/criteria.
• Work on the negotiations, contracting and terms and conditions for contracts.
• Assist conference manager with the planning and management of on-site program.
• Assist with site selections and coordinate hotel contracts for future events: work with manager on researching
event history, analyzing specific program needs, researching venues, organizing site inspections and create short
list of recommendations.
• Work with manager to track and reconcile conference expense budgets
• Downloads from Expert - new members & cancellations
• New member kits coordination to clients
• Respond to questions on membership from Sales BU
• Presentations to sales on the process, responding as required
Stepping Stones ECDC (Mogul247), Dallas, TX May 2017 - April 2018
Executive Assistant to CEO
• Admin support to 4 daycare facilities, spa, home healthcare and to the CEO
• Provides clerical support to include but not limited to admissions, orientation, new hire packets, monitoring and
ordering office supplies
• Typing, filing, copying, assist with maintenance of personnel files, provides computer support and data entry, and
handling any special projects that may arise
• Handles booking and all logistics for CEO’s spa, chain of daycares and home healthcare agency when needed and
provide onsite support to each event
• Book travel and hotel for CEO and manage expense report
• Pay all bills pertaining to Stepping Stones ECDC and Briar Patch LC on a monthly basis
• Manage social media accounts for daycare facilities
• Point of contact for any maintenance request for daycare facilities
• Manage the fleet of vans at daycare facilities and any maintenance they may require
Rutherford and Associates, Dallas, TX September 2015 - September 2016
Conference Manager
• Conference Manager for client's annual conference, with attendance ranging from 3,000 - 25,000 people
• Responsible for food and beverage and audio visual negotiation, onsite management, and budget management
• Successfully managed the middle school/high school Pre-College program as part of the client's annual
conference with up to 1,600 attendees
• Manage Master Rooming List and Pre-College Rooming List (when applicable)
• Point of contact for hotel/convention center food and beverage needs
• Submit RFP’s for client transportation needs
• Order hotel key cards, t-shirts, tote bags and any other give-away items client may want for conference
Therma-Flite Incorporated, Addison, TX May 2014 - September 2015
Marketing & Sales Coordinator
• Book & secure venues for tradeshows, travel arrangements & managed rooming list
• Ensure successful execution of marketing events through coordinating event requests, tracking and follow up.
• Manage all event, sponsorship and speaking engagement related logistics
• Provide administrative support to CEO, COO, Project Managers, Sales & Marketing Team
• Expense processing of Execs and others as needed (CERTIFY)
• Handle all office related issues as they arise, manage supply ordering and maintenance of copy machine
• Process new hire paperwork and their office equipment
• Work closely with the IT Team by assisting with any IT issues with server in the office
Microsoft Corporation (TekSystems), Irving, TX August 2006 - February 2009
Event Coordinator
• Book & secure venues for events, travel arrangements & managed rooming list
• Track budget against the forecast & goals
• Worked closely with stakeholders, partners & presenters to ensure superior service & cultivated relationships
• Program managed the entire pre & post-event logistics & administrative tasks during an event
• Order give-aways & any collateral needed for event
• Create Letter of Engagement & SOW for each event
• Directly responsible for customer need analysis, vendor management, event conception & execution
• Work closely with audio visual vendors to make sure we secure proper equipment
Certifications/Certificates
Texas Notary Public March 2018 - Present
Education
El Centro College, Dallas, TX (Part-Time Student) August 2011 - Present
National Honors Society
El Centro Middle College High School, Dallas, TX January 1994 - May 1997
Andrea C. Alvarado
821 N Plymouth Road Apt A ~ Dallas, TX 75211 ~ ------------
------------
Objective: Seeking a challenging position in a dynamic & results-driven organization, integrating different aspects of
project management, event planning, internal & external communications & public relations.
Summary of Qualifications & Skills
? Microsoft Office Proficient
? Event Planning & Execution
? Project Management
? Budgeting & Forecasting Management
? Analyze surveys & appropriate metrics
? Contract & Vendor Negotiation
? Work with clients on a daily basis
? Strong communicator with dynamic training
? Handle a variety of assignments simultaneously
? Consistent contributor to success of my team
Professional Experience
Gartner (Corestaff), Irving, TX June 2018 - December 2018
Sr. Administrative Assistant Executive Programs West
• Calendar management, invoices, tracking/maintaining files & other clerical duties
• Compile, generate, maintain, and/or distribute various reports.
• Create and implement systems and procedures for region.
• Track, maintain, and keep current files of all company information.
• Work with manager and hotel staff to produce hotel specifications, menus, audio visual and on-site logistics.
• Oversee travel and hotel arrangements for attendee and conference staff for events.
• Negotiate prices with outside vendors for bags, binders, temp, GES, etc. and prepare proposal for manager
approval.
• Assist in creation of vendor RFPs: detailed specs, identifying prospective vendors and determining selection
process/criteria.
• Work on the negotiations, contracting and terms and conditions for contracts.
• Assist conference manager with the planning and management of on-site program.
• Assist with site selections and coordinate hotel contracts for future events: work with manager on researching
event history, analyzing specific program needs, researching venues, organizing site inspections and create short
list of recommendations.
• Work with manager to track and reconcile conference expense budgets
• Downloads from Expert - new members & cancellations
• New member kits coordination to clients
• Respond to questions on membership from Sales BU
• Presentations to sales on the process, responding as required
Stepping Stones ECDC (Mogul247), Dallas, TX May 2017 - April 2018
Executive Assistant to CEO
• Admin support to 4 daycare facilities, spa, home healthcare and to the CEO
• Provides clerical support to include but not limited to admissions, orientation, new hire packets, monitoring and
ordering office supplies
• Typing, filing, copying, assist with maintenance of personnel files, provides computer support and data entry, and
handling any special projects that may arise
• Handles booking and all logistics for CEO’s spa, chain of daycares and home healthcare agency when needed and
provide onsite support to each event
• Book travel and hotel for CEO and manage expense report
• Pay all bills pertaining to Stepping Stones ECDC and Briar Patch LC on a monthly basis
• Manage social media accounts for daycare facilities
• Point of contact for any maintenance request for daycare facilities
• Manage the fleet of vans at daycare facilities and any maintenance they may require
Rutherford and Associates, Dallas, TX September 2015 - September 2016
Conference Manager
• Conference Manager for client's annual conference, with attendance ranging from 3,000 - 25,000 people
• Responsible for food and beverage and audio visual negotiation, onsite management, and budget management
• Successfully managed the middle school/high school Pre-College program as part of the client's annual
conference with up to 1,600 attendees
• Manage Master Rooming List and Pre-College Rooming List (when applicable)
• Point of contact for hotel/convention center food and beverage needs
• Submit RFP’s for client transportation needs
• Order hotel key cards, t-shirts, tote bags and any other give-away items client may want for conference
Therma-Flite Incorporated, Addison, TX May 2014 - September 2015
Marketing & Sales Coordinator
• Book & secure venues for tradeshows, travel arrangements & managed rooming list
• Ensure successful execution of marketing events through coordinating event requests, tracking and follow up.
• Manage all event, sponsorship and speaking engagement related logistics
• Provide administrative support to CEO, COO, Project Managers, Sales & Marketing Team
• Expense processing of Execs and others as needed (CERTIFY)
• Handle all office related issues as they arise, manage supply ordering and maintenance of copy machine
• Process new hire paperwork and their office equipment
• Work closely with the IT Team by assisting with any IT issues with server in the office
Microsoft Corporation (TekSystems), Irving, TX August 2006 - February 2009
Event Coordinator
• Book & secure venues for events, travel arrangements & managed rooming list
• Track budget against the forecast & goals
• Worked closely with stakeholders, partners & presenters to ensure superior service & cultivated relationships
• Program managed the entire pre & post-event logistics & administrative tasks during an event
• Order give-aways & any collateral needed for event
• Create Letter of Engagement & SOW for each event
• Directly responsible for customer need analysis, vendor management, event conception & execution
• Work closely with audio visual vendors to make sure we secure proper equipment
Certifications/Certificates
Texas Notary Public March 2018 - Present
Education
El Centro College, Dallas, TX (Part-Time Student) August 2011 - Present
National Honors Society
El Centro Middle College High School, Dallas, TX January 1994 - May 1997