Administrative Assistant
MARIA B. ALVAREZ
1671 Whitwood Lane Apt 4, Campbell, CA 95008
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OBJECTIVE
Professional, Hard-worker with diverse skill; Experienced and eager to get started with an innovative and Dynamic Organization; A contributor to support in achieving business goals and a quick learner that demonstrates willingness to master new tasks and strives for quality and efficiency.
QUALIFICATIONS
• Strong work ethic and integrity to work unsupervised
• Positive attitude and reliability
• Excellent written and verbal communication skills, strong attention to detail, and organizational skills
• Detail-oriented and ability to multi-task in a fast-paced and high-pressured environment
• Extremely organized and efficient with time management
• Proactive and enthusiastic approach to client service and team work.
• Proficient in computer software such as Microsoft Outlook, Word, Excel and Access
• Ability to use diplomacy and discretion in relaying information; Handles informative matters in a confidentiality
SKILLS AND COMPETENCIES
• Ensures the efficient day-to-day operation of the office; supports the work of management and other staff.
• Proficient in computer word processing, spreadsheet, and database software to prepare reports, memos and documents;
• Maintain calendar deadlines, schedule depositions, court hearings, client meetings, and arrange conference/teleconference calls
• Create, organize and maintain attorney files
• Understand how Personal Injury cases progress and plan ahead
• Open, maintain, organize and close client/case files
• Write legal memoranda, Settlement conference statements, Case Management statements, Demand letters, interrogatories, memos, correspondences, etc.
• Conduct legal research, organize and maintain information for potential cases, motions and trial
• Analyze, prepare and organize discovery
• Provided administrative support to management and other staff by being highly organized and able to produce
• and edit professional correspondences, reports, contracts and agreements while balancing multiple tasks; changing priorities as needed by management and departments and paying close attention to details and time frames of
projects being given
• Achieved results in a fast moving, dynamic environment and demonstrated ability to effectively interact and communicates with all level of employees and to troubleshoot and analyze complex problems
• Knowledge of office policies and procedures according to clients’ guidelines and ability to produce an accurate work product with minimal supervision
• Assists with Company Events such as catering and organizing
• Answer general phone inquiries using a professional and courteous manner; Reply to general information
WORK EXPERIENCE
- SOUTH BAY RECYCLING, San Carlos, CA…………………………………………………... October 2016 -February 2017
Administrative Assistant
- HOMECARE ASSISTANCE, Palo Alto, CA……………………………………………............ April 2015 – September 2016
Caregiver
- VALLEY MEDICAL HOSPITAL, San Jose, CA………………………………………………...... January 2015 – March 2015
Health Services Representative
- HOMECARE ASSISTANCE, Palo Alto, CA……………………………………………………...April 2014 – December 2014
Caregiver
- LOS GATOS DENTIST, Los Gatos, CA…………………………………………………………...October 2012 – March 2014
Front Desk Assistant
- DIFFERENT STAFFING AGENCIES, San Jose, CA……………………………………...November 2011 – September 2012
Administrative Assistant/Office Manager
- DR. DAVID J. ALWYN, DDS, San Jose, CA………………………………………………………... May 2009 – October 2011
Office Manager
- MAGMA AUTOMATION DESIGN, San Jose, CA……………………………………………….........May 2007 – April 2008
Administrative Assistant
- SANTA CLARA VALLEY WATER DISTRICT, San Jose, CA……...……………...…………. April 2006 – November 2006
Senior Office Specialist
- PELIO AND ASSOCIATES, Saratoga, CA…………………………………………….…………December 2005 – April 2006
Accounting Assistant/Office Manager
- LAW OFFICE OF DAVID WEAVER, San Francisco, CA………………………………. November 2000 – November 2004
Legal Secretary
EDUCATION
• 2018 - Present – Paralegal Certificate – Loyola Mount University, Los Angeles CA
• 2005 - Certificate of Continuing Education in Real Estate and Property Disclosures, World Savings.
• 2005 - Studies in real estate licensing and mortgage loans, Universal Marketing Group.
• 1985 - Bachelor of Arts and Sciences, Philippine Women’s University, Manila, Philippines.
REFERENCES AVAILABLE UPON REQUEST
MARIA B. ALVAREZ
1671 Whitwood Lane Apt 4, Campbell, CA 95008
------------ ------------
OBJECTIVE
Professional, Hard-worker with diverse skill; Experienced and eager to get started with an innovative and Dynamic Organization; A contributor to support in achieving business goals and a quick learner that demonstrates willingness to master new tasks and strives for quality and efficiency.
QUALIFICATIONS
• Strong work ethic and integrity to work unsupervised
• Positive attitude and reliability
• Excellent written and verbal communication skills, strong attention to detail, and organizational skills
• Detail-oriented and ability to multi-task in a fast-paced and high-pressured environment
• Extremely organized and efficient with time management
• Proactive and enthusiastic approach to client service and team work.
• Proficient in computer software such as Microsoft Outlook, Word, Excel and Access
• Ability to use diplomacy and discretion in relaying information; Handles informative matters in a confidentiality
SKILLS AND COMPETENCIES
• Ensures the efficient day-to-day operation of the office; supports the work of management and other staff.
• Proficient in computer word processing, spreadsheet, and database software to prepare reports, memos and documents;
• Maintain calendar deadlines, schedule depositions, court hearings, client meetings, and arrange conference/teleconference calls
• Create, organize and maintain attorney files
• Understand how Personal Injury cases progress and plan ahead
• Open, maintain, organize and close client/case files
• Write legal memoranda, Settlement conference statements, Case Management statements, Demand letters, interrogatories, memos, correspondences, etc.
• Conduct legal research, organize and maintain information for potential cases, motions and trial
• Analyze, prepare and organize discovery
• Provided administrative support to management and other staff by being highly organized and able to produce
• and edit professional correspondences, reports, contracts and agreements while balancing multiple tasks; changing priorities as needed by management and departments and paying close attention to details and time frames of
projects being given
• Achieved results in a fast moving, dynamic environment and demonstrated ability to effectively interact and communicates with all level of employees and to troubleshoot and analyze complex problems
• Knowledge of office policies and procedures according to clients’ guidelines and ability to produce an accurate work product with minimal supervision
• Assists with Company Events such as catering and organizing
• Answer general phone inquiries using a professional and courteous manner; Reply to general information
WORK EXPERIENCE
- SOUTH BAY RECYCLING, San Carlos, CA…………………………………………………... October 2016 -February 2017
Administrative Assistant
- HOMECARE ASSISTANCE, Palo Alto, CA……………………………………………............ April 2015 – September 2016
Caregiver
- VALLEY MEDICAL HOSPITAL, San Jose, CA………………………………………………...... January 2015 – March 2015
Health Services Representative
- HOMECARE ASSISTANCE, Palo Alto, CA……………………………………………………...April 2014 – December 2014
Caregiver
- LOS GATOS DENTIST, Los Gatos, CA…………………………………………………………...October 2012 – March 2014
Front Desk Assistant
- DIFFERENT STAFFING AGENCIES, San Jose, CA……………………………………...November 2011 – September 2012
Administrative Assistant/Office Manager
- DR. DAVID J. ALWYN, DDS, San Jose, CA………………………………………………………... May 2009 – October 2011
Office Manager
- MAGMA AUTOMATION DESIGN, San Jose, CA……………………………………………….........May 2007 – April 2008
Administrative Assistant
- SANTA CLARA VALLEY WATER DISTRICT, San Jose, CA……...……………...…………. April 2006 – November 2006
Senior Office Specialist
- PELIO AND ASSOCIATES, Saratoga, CA…………………………………………….…………December 2005 – April 2006
Accounting Assistant/Office Manager
- LAW OFFICE OF DAVID WEAVER, San Francisco, CA………………………………. November 2000 – November 2004
Legal Secretary
EDUCATION
• 2018 - Present – Paralegal Certificate – Loyola Mount University, Los Angeles CA
• 2005 - Certificate of Continuing Education in Real Estate and Property Disclosures, World Savings.
• 2005 - Studies in real estate licensing and mortgage loans, Universal Marketing Group.
• 1985 - Bachelor of Arts and Sciences, Philippine Women’s University, Manila, Philippines.
REFERENCES AVAILABLE UPON REQUEST