Site Coordinator
Department: Goddard West
Reports to: Director, Extended and Online Learning
Classification: Residency Season Temporary, Non-Exempt
Salary Range: $20
Position Title: Site Coordinator
Work Site: Port Townsend
Part-time Temporary Role December 2021 to February 2022 (hourly, approx. 20 hours a week average (fluctuating during the time frame to max. 40)
POSITION TITLE: SITE COORDINATOR – Port Townsend
BASIC FUNCTION
The Site Coordinator supports the Director, Extended and Online Learning to produce Goddard the spring 2022 residency for the MFA in Creative Writing and MFA in Interdisciplinary Arts programs at Fort Worden in Port Townsend (Feb 9-19), primarily overseeing residency logistics and the Resource Desk Office.
MAIN DUTIES & RESPONSIBILITIES
Support Director, Extended and Online Learning with planning and implementation of Port Townsend based residencies.
Support hiring, training and supervision of Resource Desk staff (4 - 6 temporary employees)
Work with Director, Extended and Online Learning to complete pre-residency logistics including residency schedule review, staffing, housing assignments, meeting spaces, vehicle rentals, supply ordering, equipment maintenance, etc.
Assist with management of housing and meeting space reservations with Fort Worden Hospitality, based on student enrollment projections.
Get familiar with COVID-19 protocols and administer the processes.
Assign housing and meeting spaces for students, faculty, staff and program guests in advance of residencies.
Communicate with students and faculty regarding residency planning.
Communicate with program guests regarding travel, housing, meals, workshop needs, AV support.
Monitor residency schedule to anticipate logistical needs of students, faculty and guests.
Maintain a high-visibility presence during 8-day residency programs.
Oversee room set ups, in collaboration with PDA Hospitality.
Maintain inventory for Port Townsend office and residencies; order supplies, stock and maintain equipment for computer lab, Resource Desk, etc.
Reconcile monthly credit card statements and petty cash statements.
Produce receptions, special events, guest workshops, commencement ceremony in collaboration with Director, Extended and Online Learning as needed.
Maintain and update office workflow tools and other documentation.
Conduct inventory, support donation and sale of equipment.
Other duties as assigned.
SUPERVISION RECEIVED
Direct supervision from Director, Extended and Online Learning – Port Townsend.
SUPERVISION PROVIDED
None
MINIMUM QUALIFICATIONS
Bachelor’s degree plus 3-5 years of relevant work experience.
Demonstrated commitment to diversity, equity, inclusion and social justice, sensitivity to and understanding of the diverse, academic, socioeconomic, cultural, and ethnic backgrounds of students, faculty, staff, and greater community
Highly organized, dependable, and able to work independently.
Excellent administration skills.
Comfortable working in a fast-paced environment managing multiple tasks simultaneously.
High level of interpersonal skills with staff, faculty, students and the broader communities; capacity to communicate tactfully and with diplomacy.
Proficiency in a variety of computer software applications including Microsoft Office Suite, including Excel, Google Apps and cloud-based systems.
A strong interest in the arts across disciplines, and commitment to supporting / engaging with a diverse community of artists and learners.
Must be willing and able to work some weekends and evenings during residency weeks as needed.
Familiar with local community resources, including emergency services.
Supervise residency set-up and break-down; this may include lifting and moving equipment and furniture.
Second language proficiency preferred
Contact ------------ for more information.
Apply online by clicking here and selecting ‘Site Coordinator-Port Townsend’. ------------/mascsr/default/mdf/recruitment/recruitment.html?cid=4e3e8ff0-adef-4991-816e-f0f7b1ac49e3&ccId=19000101_000001&type=JS&lang=en_US&selectedMenuKey=CurrentOpenings
Department: Goddard West
Reports to: Director, Extended and Online Learning
Classification: Residency Season Temporary, Non-Exempt
Salary Range: $20
Position Title: Site Coordinator
Work Site: Port Townsend
Part-time Temporary Role December 2021 to February 2022 (hourly, approx. 20 hours a week average (fluctuating during the time frame to max. 40)
POSITION TITLE: SITE COORDINATOR – Port Townsend
BASIC FUNCTION
The Site Coordinator supports the Director, Extended and Online Learning to produce Goddard the spring 2022 residency for the MFA in Creative Writing and MFA in Interdisciplinary Arts programs at Fort Worden in Port Townsend (Feb 9-19), primarily overseeing residency logistics and the Resource Desk Office.
MAIN DUTIES & RESPONSIBILITIES
Support Director, Extended and Online Learning with planning and implementation of Port Townsend based residencies.
Support hiring, training and supervision of Resource Desk staff (4 - 6 temporary employees)
Work with Director, Extended and Online Learning to complete pre-residency logistics including residency schedule review, staffing, housing assignments, meeting spaces, vehicle rentals, supply ordering, equipment maintenance, etc.
Assist with management of housing and meeting space reservations with Fort Worden Hospitality, based on student enrollment projections.
Get familiar with COVID-19 protocols and administer the processes.
Assign housing and meeting spaces for students, faculty, staff and program guests in advance of residencies.
Communicate with students and faculty regarding residency planning.
Communicate with program guests regarding travel, housing, meals, workshop needs, AV support.
Monitor residency schedule to anticipate logistical needs of students, faculty and guests.
Maintain a high-visibility presence during 8-day residency programs.
Oversee room set ups, in collaboration with PDA Hospitality.
Maintain inventory for Port Townsend office and residencies; order supplies, stock and maintain equipment for computer lab, Resource Desk, etc.
Reconcile monthly credit card statements and petty cash statements.
Produce receptions, special events, guest workshops, commencement ceremony in collaboration with Director, Extended and Online Learning as needed.
Maintain and update office workflow tools and other documentation.
Conduct inventory, support donation and sale of equipment.
Other duties as assigned.
SUPERVISION RECEIVED
Direct supervision from Director, Extended and Online Learning – Port Townsend.
SUPERVISION PROVIDED
None
MINIMUM QUALIFICATIONS
Bachelor’s degree plus 3-5 years of relevant work experience.
Demonstrated commitment to diversity, equity, inclusion and social justice, sensitivity to and understanding of the diverse, academic, socioeconomic, cultural, and ethnic backgrounds of students, faculty, staff, and greater community
Highly organized, dependable, and able to work independently.
Excellent administration skills.
Comfortable working in a fast-paced environment managing multiple tasks simultaneously.
High level of interpersonal skills with staff, faculty, students and the broader communities; capacity to communicate tactfully and with diplomacy.
Proficiency in a variety of computer software applications including Microsoft Office Suite, including Excel, Google Apps and cloud-based systems.
A strong interest in the arts across disciplines, and commitment to supporting / engaging with a diverse community of artists and learners.
Must be willing and able to work some weekends and evenings during residency weeks as needed.
Familiar with local community resources, including emergency services.
Supervise residency set-up and break-down; this may include lifting and moving equipment and furniture.
Second language proficiency preferred
Contact ------------ for more information.
Apply online by clicking here and selecting ‘Site Coordinator-Port Townsend’. ------------/mascsr/default/mdf/recruitment/recruitment.html?cid=4e3e8ff0-adef-4991-816e-f0f7b1ac49e3&ccId=19000101_000001&type=JS&lang=en_US&selectedMenuKey=CurrentOpenings