Administrative Assistant
Position: Administrative Assistant
Company: Amanda V Interiors
Website: Amanda V Interiors
Instagram: @amandavinteriors
About Us:
Amanda V Interiors is a full service interior design firm located in Mendham, New Jersey. We are hiring an Administrative Assistant to support our team in all aspects of running the business on a day to day basis.
Duties + Responsibilities:
Providing Administrative Support for the two Principles of the Firm
Developing and sending daily and weekly correspondence to clients, vendors and others regarding project status
Calendar management and coordination of meetings with clients, vendors and other entities.
Assisting with on site floor plan measurements and drawings (SketchUp or AutoCAD knowledge would be a plus)
Assisting with proposals, mockups of sourced materials and presentation preparation
Client and Vendor management - including using quickbooks to create Request for Quotes, Purchase Orders, Invoicing and basic Quickbooks management
Coordinate and follow-up on all business related items as needed
Developing all correspondence (i.e., proposals, meeting reports, punch list, memos, miscellaneous correspondence, etc.)
Responsible for filing of all documents by project on a timely basis
Responsible for library, project tables and common area maintenance
Updating client + vendor directory in Quickbooks and CRM
Answering Phones + Emails
Qualifications
Excellent verbal and written communication skills
Ability to handle multiple projects with ease and grace
Chief Architect or SketchUp proficiency is preferred.
Ability to take initiative on projects with sourcing items, creating color schemes and mocking up FF+E on presentations.
Able to assist Principal Designers on client and vendor meetings, take detailed notes and ensure the project is being managed in a timely and proficient fashion.
Vendor relationships managed and maintained - including communicating requests for quotes, purchase orders and order statuses.
Position: Administrative Assistant
Company: Amanda V Interiors
Website: Amanda V Interiors
Instagram: @amandavinteriors
About Us:
Amanda V Interiors is a full service interior design firm located in Mendham, New Jersey. We are hiring an Administrative Assistant to support our team in all aspects of running the business on a day to day basis.
Duties + Responsibilities:
Providing Administrative Support for the two Principles of the Firm
Developing and sending daily and weekly correspondence to clients, vendors and others regarding project status
Calendar management and coordination of meetings with clients, vendors and other entities.
Assisting with on site floor plan measurements and drawings (SketchUp or AutoCAD knowledge would be a plus)
Assisting with proposals, mockups of sourced materials and presentation preparation
Client and Vendor management - including using quickbooks to create Request for Quotes, Purchase Orders, Invoicing and basic Quickbooks management
Coordinate and follow-up on all business related items as needed
Developing all correspondence (i.e., proposals, meeting reports, punch list, memos, miscellaneous correspondence, etc.)
Responsible for filing of all documents by project on a timely basis
Responsible for library, project tables and common area maintenance
Updating client + vendor directory in Quickbooks and CRM
Answering Phones + Emails
Qualifications
Excellent verbal and written communication skills
Ability to handle multiple projects with ease and grace
Chief Architect or SketchUp proficiency is preferred.
Ability to take initiative on projects with sourcing items, creating color schemes and mocking up FF+E on presentations.
Able to assist Principal Designers on client and vendor meetings, take detailed notes and ensure the project is being managed in a timely and proficient fashion.
Vendor relationships managed and maintained - including communicating requests for quotes, purchase orders and order statuses.