Administrative Assistant
Title: Administrative Assistant
Supervisor: Executive Director
Location: Hopewell, NJ
Date Prepared: April 1, 2022
Start date: Immediate
Work style: Hybrid
Compensation: Part time, $20.00/hour
Sourland Conservancy
Located in the heart of the most densely populated state in the nation, the 90-square-mile region sequesters carbon and provides fresh air and critical habitat for people and animals - including 57 state-listed, threatened, and endangered species. Streams that begin their journey on the Mountain ?ow into rivers that provide clean drinking water for millions of people in New Jersey and Pennsylvania. Resident and migratory birds, ?sh, and other animals rely on the Sourland forest to provide crucial food, shelter, and breeding areas.
The Sourland Conservancy plays a critical role in protecting the Sourland Region. The Sourland Conservancy’s mission is to protect, promote and preserve the unique character of the Sourland Region. We value inclusion, knowledge, respect, and diversity.
Summary of Position: Support a team of dedicated staff and volunteers. In this role, you will have the ability to work with a number of different people and focus areas. This role reports directly to the executive director.
Duties and Responsibilities:
Manage the donor database including recording and inputting data
Run and analyze reports to assess the efficiency of programs
Maintain physical files and virtual files in Google Drive
Work as a cohesive team with bookkeeper and treasurer
Maintain inventory and order supplies and merchandise
Managing merchandise sales
Support the coordination of volunteers
Providing clerical/administrative support to staff
Schedule meetings
Answer phones and outside emails
Create online registration and donation forms
Provide technical support for meetings and events
Qualifications:
Strong technical knowledge of Microsoft Office Suite and Google platforms, adept at using Zoom a plus.
Agile thinker and problem solver
Strong organizational skills, ability to multi-task
Strong time management and project management skills
Resourceful, creative, and flexible in navigating needs and priorities
Comfortable interacting with diverse groups
Ability to work independently and collaboratively across the organization
Desirable Skills:
Positive, professional approach, and strong interpersonal skills
Experience with a donor database (i.e. Donor Perfect) and Quickbooks
Record keeping experience
Customer service experience
The Sourland Conservancy is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, family status, or veteran status. The Sourland Conservancy values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
All Sourland Conservancy employees, volunteers and partners must follow CDC COVID-19 guidelines, wear a mask in enclosed spaces, and follow social distance protocol. Sourland Conservancy employees are required to be vaccinated and boosted against COVID-19.
To Apply
Please send a resume, cover letter, and contact information for two references in one document to ------------. Applications will be reviewed and interviews will be scheduled on a rolling basis.
Title: Administrative Assistant
Supervisor: Executive Director
Location: Hopewell, NJ
Date Prepared: April 1, 2022
Start date: Immediate
Work style: Hybrid
Compensation: Part time, $20.00/hour
Sourland Conservancy
Located in the heart of the most densely populated state in the nation, the 90-square-mile region sequesters carbon and provides fresh air and critical habitat for people and animals - including 57 state-listed, threatened, and endangered species. Streams that begin their journey on the Mountain ?ow into rivers that provide clean drinking water for millions of people in New Jersey and Pennsylvania. Resident and migratory birds, ?sh, and other animals rely on the Sourland forest to provide crucial food, shelter, and breeding areas.
The Sourland Conservancy plays a critical role in protecting the Sourland Region. The Sourland Conservancy’s mission is to protect, promote and preserve the unique character of the Sourland Region. We value inclusion, knowledge, respect, and diversity.
Summary of Position: Support a team of dedicated staff and volunteers. In this role, you will have the ability to work with a number of different people and focus areas. This role reports directly to the executive director.
Duties and Responsibilities:
Manage the donor database including recording and inputting data
Run and analyze reports to assess the efficiency of programs
Maintain physical files and virtual files in Google Drive
Work as a cohesive team with bookkeeper and treasurer
Maintain inventory and order supplies and merchandise
Managing merchandise sales
Support the coordination of volunteers
Providing clerical/administrative support to staff
Schedule meetings
Answer phones and outside emails
Create online registration and donation forms
Provide technical support for meetings and events
Qualifications:
Strong technical knowledge of Microsoft Office Suite and Google platforms, adept at using Zoom a plus.
Agile thinker and problem solver
Strong organizational skills, ability to multi-task
Strong time management and project management skills
Resourceful, creative, and flexible in navigating needs and priorities
Comfortable interacting with diverse groups
Ability to work independently and collaboratively across the organization
Desirable Skills:
Positive, professional approach, and strong interpersonal skills
Experience with a donor database (i.e. Donor Perfect) and Quickbooks
Record keeping experience
Customer service experience
The Sourland Conservancy is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, family status, or veteran status. The Sourland Conservancy values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
All Sourland Conservancy employees, volunteers and partners must follow CDC COVID-19 guidelines, wear a mask in enclosed spaces, and follow social distance protocol. Sourland Conservancy employees are required to be vaccinated and boosted against COVID-19.
To Apply
Please send a resume, cover letter, and contact information for two references in one document to ------------. Applications will be reviewed and interviews will be scheduled on a rolling basis.