Receptionist
Basic duties include but are not limited to:
Phone Duties:
- Answering all phone calls � direct to proper person and/or take messages
-Faxing, scanning, filing
- E-mail messages to managers/try to reach managers on cell if urgent when they are out in field
- Maintain phone log of all calls and messages
- Take down new customer information for new construction and renovation work
-Make appointments for members of the office
-Make collection calls on a monthly basis
General Office / Customer Service:
- Maintain Outlook calendar for managers
- Data Entry
--Keep track of permits, fill out forms related to permits for construction dept.
- Filing/Scanning/Mailings
- Ordering of office supplies- staples, pea pod, etc.
- Setting Up Fed ex pick up, returns on Amazon
-Maintain/update customer information in files and rolodex
-General tidying up, organize office prior to and after meetings, keep stock of samples, and keep sample room organized and current
Qualifications:
- Proficient Computer skills; Windows, Excel, Outlook
- Excellent phone manners and the ability to multitask
- Dependable, problem solver
- Must be able to work over-time if needed
- Must be able to work Saturdays during busy season (mid April to beginning of July)
-Must have neat handwriting and be organized
- Must be dog friendly
We offer competitive pay, - after 90 days health plan contribution, paid holidays, bonuses, Simple IRA
Monday through Friday 8:00am to 5:00pm
Saturday hours during busy season (April 15 to July 15) 8-1
Winter hours Tues-Thur 8-5 ( Jan- March 15)
Basic duties include but are not limited to:
Phone Duties:
- Answering all phone calls � direct to proper person and/or take messages
-Faxing, scanning, filing
- E-mail messages to managers/try to reach managers on cell if urgent when they are out in field
- Maintain phone log of all calls and messages
- Take down new customer information for new construction and renovation work
-Make appointments for members of the office
-Make collection calls on a monthly basis
General Office / Customer Service:
- Maintain Outlook calendar for managers
- Data Entry
--Keep track of permits, fill out forms related to permits for construction dept.
- Filing/Scanning/Mailings
- Ordering of office supplies- staples, pea pod, etc.
- Setting Up Fed ex pick up, returns on Amazon
-Maintain/update customer information in files and rolodex
-General tidying up, organize office prior to and after meetings, keep stock of samples, and keep sample room organized and current
Qualifications:
- Proficient Computer skills; Windows, Excel, Outlook
- Excellent phone manners and the ability to multitask
- Dependable, problem solver
- Must be able to work over-time if needed
- Must be able to work Saturdays during busy season (mid April to beginning of July)
-Must have neat handwriting and be organized
- Must be dog friendly
We offer competitive pay, - after 90 days health plan contribution, paid holidays, bonuses, Simple IRA
Monday through Friday 8:00am to 5:00pm
Saturday hours during busy season (April 15 to July 15) 8-1
Winter hours Tues-Thur 8-5 ( Jan- March 15)