Office Manager
Job description
We are looking for an experienced and dedicated Executive Assistant/Office Manager to provide overall administrative support to company executives and manage day to day office operations.
40 Hours per week
Salary Based on Experience
Authorized to work in the us (required)
Driver License (require)
Experience Construction company (required)
Qualifications
Desire to work and be successful in a heavily administrative role
Extensive knowledge of MS Office (Word, Excel, Outlook)
Knowledge of Quickbooks a must
Must have great Follow-up Skills
Must be Resourceful and detail oriented
Must be Articulate Communicator
Must Possess Strong Organization and Time Management Skills
Responsibilities
Managing calendars with the ability to anticipate calendar conflicts and manage last-minute changes
Answer phones, tracking all messages and handle email correspondences
Compute and record numerical data
Perform data entry and administrative duties
Process all invoices, billing, and daily reporting plus extensive knowledge of Quickbooks
Preparing and Processing Payroll along with certified payroll reporting for state funded work
Communicate with field teams, vendors, sub-contractors, and other departments
Maintain all files, logs, RFIs and spreadsheets
Provide general office support including calendars, travel, plans, and correspondences
Support with proposals and marketing
Input field data to generate daily, weekly and monthly reports
Liaise with facility management vendors, including cleaning, catering and security services
Meet and greet visitors to office
Manage contract and price negotiations with office vendors and service providers
Organize the office layout and equipment, maintain the office condition and arrange necessary repairs
Assist in the on-boarding process for new hires, setting up phones and workstations
Plan in-house activities which includes conferences, parties, celebrations
Coordinate schedules, appointments and bookings
Manage internal staff relations, maintain a safe and secure working environment
Job Type: Full-time
Pay: $15.00 - $30.00 per hour
Job description
We are looking for an experienced and dedicated Executive Assistant/Office Manager to provide overall administrative support to company executives and manage day to day office operations.
40 Hours per week
Salary Based on Experience
Authorized to work in the us (required)
Driver License (require)
Experience Construction company (required)
Qualifications
Desire to work and be successful in a heavily administrative role
Extensive knowledge of MS Office (Word, Excel, Outlook)
Knowledge of Quickbooks a must
Must have great Follow-up Skills
Must be Resourceful and detail oriented
Must be Articulate Communicator
Must Possess Strong Organization and Time Management Skills
Responsibilities
Managing calendars with the ability to anticipate calendar conflicts and manage last-minute changes
Answer phones, tracking all messages and handle email correspondences
Compute and record numerical data
Perform data entry and administrative duties
Process all invoices, billing, and daily reporting plus extensive knowledge of Quickbooks
Preparing and Processing Payroll along with certified payroll reporting for state funded work
Communicate with field teams, vendors, sub-contractors, and other departments
Maintain all files, logs, RFIs and spreadsheets
Provide general office support including calendars, travel, plans, and correspondences
Support with proposals and marketing
Input field data to generate daily, weekly and monthly reports
Liaise with facility management vendors, including cleaning, catering and security services
Meet and greet visitors to office
Manage contract and price negotiations with office vendors and service providers
Organize the office layout and equipment, maintain the office condition and arrange necessary repairs
Assist in the on-boarding process for new hires, setting up phones and workstations
Plan in-house activities which includes conferences, parties, celebrations
Coordinate schedules, appointments and bookings
Manage internal staff relations, maintain a safe and secure working environment
Job Type: Full-time
Pay: $15.00 - $30.00 per hour