Bookkeeper
Bookkeeping Duties and Responsibilities:
Bookkeeping:
� Work Closely with Company Controller to Maintain and Reconcile all Company Bank and Credit Card
Accounts, Ensuring All Accounts Are Consistently Accurate in Both QuickBooks and iPoint.
� Maintaining All Client Information, Employee Information, Contractors, Taxes, Reports and Chart of
Accounts in Quickbooks and iPoint.
Accounts Receivable:
� Creating Invoices, Following Up with All Invoices and Following Collection Procedures Per Company
Guidelines (Email, Call and Escalation.)
� Post Payments, Prepare and Execute Bank Deposits.
� Building and Maintaining Relationships with Clients and Key Personnel Within Customer Companies.
Knowledge of All Client Pay Schedules and Preferred Payments.
Accounts Payable:
� Paying All Liabilities to Vendors, Landlord, Utilities, Auto Payments, General Excise and Payroll Taxes and
Insurance Premiums.
� Assist Operations Manager in Resolving Any Vendor Invoice Discrepancies.
� Building and Keeping Strong Relationships with All Vendors, Landlords and Contractors.
Human Resources:
� Onboarding and Exit Paperwork and Set Up. Up to Date on All Employee Benefits (IRA, HMAA) Educating
All Employees and Answering Any Questions. Maintaining Vanguard Account and HMAA Benefits. Gather
1099�s, W-9�s, COI�s And Update When Necessary. Insurance Audits as They Are Due.
� Manage and Distribute Yearly Employee W2�s and Subcontractor 1099 for Individual Income Tax Filing.
� Keep an Open-Door Policy to All Employees with Any Questions or Concerns They May Have Regarding
Payroll, Insurance, Reimbursements, IRA, etc..
� Track and Reconcile Employee Expenses Via Credit Cards and Submitted Receipts.
Admin Assistant Duties and Responsibilities:
� Answer/Route Calls for Service, Scheduling, Questions, Support, Etc.
� Make Follow-Up Calls/Emails for Customers, Both Ongoing and Completed.
� Maintain Industry Associations Affiliations & Dues.
� Maintain Office Supplies, Hardware, Consumable Supplies and Equipment for the Office.
� Assist With Coordination and Execution of Company events (quarterly outings, Christmas Party, Open
House, etc.)
� Making Travel Arrangements (plane tickets, rental cars, hotels, ferries, etc.) for Employee Trainings,
Conferences and Out of Town Projects.
Measurements of Performance:
� Company Accounts Are Accurate and Reliable.
� Accounts Receivable Are Up to Date, According to Procedures and Communication with Clients is Clear
and Precise.
� Accounts Payable Are All Maintained, Paid on Time and Up to Date.
� Keeping Up to Date on All Information Pertaining to Employee Benefits and Communicating Information
to All Employees of eDesign Group, Inc.
� Ensure Clients Are Satisfied with Their Products and Services.
� Company Paperwork Requirements Are Met for Taxes, Insurance Audits and Overall Company Needs.
� Communication with Management and Controller Are Maintained.
� All Calls are Answered and Routed Quickly and Accurately.
� Clients are Kept Abreast of Scheduling and Follow-ups and Making Sure Clients are Abreast of Our Arrival
Time.
Qualifications:
� Quickbook Experience Preferred but Not Required.
� High School Diploma Required.
� Proficient in English, Possessing Good Written and Verbal Communication Skills.
� Knowledge of Microsoft Office Preferred.
� Methodical and Detail Oriented Approach to Problem Solving and Day-to-Day Tasks.
� Excellent Numerical Reasoning and Knowledge of Basic Financial Accounting Methodology and Workflow.
� Maintain an Extremely High Level of Confidentiality.
� Must Be Able to Maintain a Calm, Professional Demeanor in Stressful Situations.
If interested please email resume. No phone calls please.
Bookkeeping Duties and Responsibilities:
Bookkeeping:
� Work Closely with Company Controller to Maintain and Reconcile all Company Bank and Credit Card
Accounts, Ensuring All Accounts Are Consistently Accurate in Both QuickBooks and iPoint.
� Maintaining All Client Information, Employee Information, Contractors, Taxes, Reports and Chart of
Accounts in Quickbooks and iPoint.
Accounts Receivable:
� Creating Invoices, Following Up with All Invoices and Following Collection Procedures Per Company
Guidelines (Email, Call and Escalation.)
� Post Payments, Prepare and Execute Bank Deposits.
� Building and Maintaining Relationships with Clients and Key Personnel Within Customer Companies.
Knowledge of All Client Pay Schedules and Preferred Payments.
Accounts Payable:
� Paying All Liabilities to Vendors, Landlord, Utilities, Auto Payments, General Excise and Payroll Taxes and
Insurance Premiums.
� Assist Operations Manager in Resolving Any Vendor Invoice Discrepancies.
� Building and Keeping Strong Relationships with All Vendors, Landlords and Contractors.
Human Resources:
� Onboarding and Exit Paperwork and Set Up. Up to Date on All Employee Benefits (IRA, HMAA) Educating
All Employees and Answering Any Questions. Maintaining Vanguard Account and HMAA Benefits. Gather
1099�s, W-9�s, COI�s And Update When Necessary. Insurance Audits as They Are Due.
� Manage and Distribute Yearly Employee W2�s and Subcontractor 1099 for Individual Income Tax Filing.
� Keep an Open-Door Policy to All Employees with Any Questions or Concerns They May Have Regarding
Payroll, Insurance, Reimbursements, IRA, etc..
� Track and Reconcile Employee Expenses Via Credit Cards and Submitted Receipts.
Admin Assistant Duties and Responsibilities:
� Answer/Route Calls for Service, Scheduling, Questions, Support, Etc.
� Make Follow-Up Calls/Emails for Customers, Both Ongoing and Completed.
� Maintain Industry Associations Affiliations & Dues.
� Maintain Office Supplies, Hardware, Consumable Supplies and Equipment for the Office.
� Assist With Coordination and Execution of Company events (quarterly outings, Christmas Party, Open
House, etc.)
� Making Travel Arrangements (plane tickets, rental cars, hotels, ferries, etc.) for Employee Trainings,
Conferences and Out of Town Projects.
Measurements of Performance:
� Company Accounts Are Accurate and Reliable.
� Accounts Receivable Are Up to Date, According to Procedures and Communication with Clients is Clear
and Precise.
� Accounts Payable Are All Maintained, Paid on Time and Up to Date.
� Keeping Up to Date on All Information Pertaining to Employee Benefits and Communicating Information
to All Employees of eDesign Group, Inc.
� Ensure Clients Are Satisfied with Their Products and Services.
� Company Paperwork Requirements Are Met for Taxes, Insurance Audits and Overall Company Needs.
� Communication with Management and Controller Are Maintained.
� All Calls are Answered and Routed Quickly and Accurately.
� Clients are Kept Abreast of Scheduling and Follow-ups and Making Sure Clients are Abreast of Our Arrival
Time.
Qualifications:
� Quickbook Experience Preferred but Not Required.
� High School Diploma Required.
� Proficient in English, Possessing Good Written and Verbal Communication Skills.
� Knowledge of Microsoft Office Preferred.
� Methodical and Detail Oriented Approach to Problem Solving and Day-to-Day Tasks.
� Excellent Numerical Reasoning and Knowledge of Basic Financial Accounting Methodology and Workflow.
� Maintain an Extremely High Level of Confidentiality.
� Must Be Able to Maintain a Calm, Professional Demeanor in Stressful Situations.
If interested please email resume. No phone calls please.