Administrative Assistant

Administrative Assistant Job Summary
We are seeking an organized and proactive Administrative Assistant to join our organization. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience, but we are willing to train the right person.

Administrative Assistant Duties and Responsibilities
Welcome and greet clients and office guests
Support office staff and executives with clerical tasks
Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments
Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
Help prepare presentation materials
Monitor and maintain office equipment and supplies; request repair or restocking when necessary
Ensure office is kept clean and organized at all times

Administrative Assistant Requirements and Qualifications
High school diploma or GED certificate
1+ years of experience as an administrative assistant a plus
Fast, proficient, and accurate typist
Proficient with Microsoft Suite and common office equipment
Excellent customer service and communication skills
Self-starter who works well independently
Professional demeanor