Office Manager
Job description
About Us: At Zala Machine Co., we are a precision machine shop based in Hillsborough, NJ, dedicated to delivering top-quality machining solutions to our clients. We are seeking a highly motivated and organized Office Manager to join our team and support our day-to-day operations.
Position Overview: As the Office Manager at you will be at the heart of our administrative operations, ensuring seamless communication, efficient documentation, and smooth coordination within our machine shop. Your responsibilities will encompass various aspects of office management, including customer interaction, quotations, material purchasing, order input, documentation, scheduling, shipments, and invoicing.
Key Responsibilities:
- Customer Interaction: Provide exceptional customer service, address inquiries, and assist in managing client relationships to ensure their satisfaction.
- Preparing Quotations: Work with the team to prepare and submit quotes for potential and existing customers.
- Purchasing Material: Coordinate the procurement of materials needed for production, ensuring timely and cost-effective sourcing.
- Order Input: Accurately input and track orders in our systems, maintaining order records and ensuring timely fulfillment.
- Documentation: Manage and organize essential documents, including contracts, records, and reports, for easy retrieval and reference.
- Scheduling: Maintain the office calendar, schedule meetings, and coordinate appointments for team members as needed.
- Shipments: Oversee shipping logistics, ensuring the timely and accurate dispatch of products to customers.
- Invoicing: Generate and process invoices, follow up on payments, and assist with financial record-keeping.
Qualifications:
- Experience in an office management role, preferably in a manufacturing or machine shop environment.
- Strong organizational skills and the ability to multitask effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Detail-oriented and capable of maintaining accurate records.
- Ability to adapt to a dynamic and fast-paced work environment.
Education: A high school diploma is required, and additional education or certifications in office management or related fields are a plus.
How to Apply: If you are an enthusiastic, well-organized individual looking for a pivotal role in office management within a thriving machine shop, we encourage you to apply. Please submit your resume and a cover letter outlining your relevant experience to ------------. Use "Office Manager Application - [Your Name]" as the subject line.
Join the Zala Machine Co. team and become an integral part of our mission to provide high-quality precision machining services to our valued customers. We look forward to reviewing your application.
Job Type: Full-time
Schedule:
- 10 hour shift
- Monday to Friday
Ability to commute/relocate:
- Hillsborough, NJ 08844: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person