Catering Assistant

Responsible for all correspondence concerning Private Parties including e-mails, meeting schedules and reservations. Assist with incoming calls for reservations and answer basic questions regarding meeting availability and amenity details. Assist Catering Director with administrative memos and correspondences. Occasionally meet and greet members and guests in the absence of the Catering Director.

Receive incoming/outgoing/voice mail calls. Answer inquiries. Type party prospectus and correspondence for the Catering Department. Update reservation details on our Reservation Book, Northstar, and Outlook calendar. Type memos, correspondence and other documents. Perform other lightclerical and secretarial duties for other departments as requested. Assist and directmembers or vendors upon arrival to appropriate areas. Occasionally meet and Greet membersand guests. Daily room set-up review. Understand basic room set-up and the best communication tactics to communicate room set up to various departments Assisting Catering Director and Banquet Director in event set up/AV set up

Organized.  Extremely detail oriented.  Self-starter. Ability to complete tasks with minimum direction. Ability to communicate effectively, professionally and in a courteous manner. Minimum of two-year college degree or four yearsof related experience in office/clerical work and/or as a Receptionist. Type 60 words per minute. Proficientin the use of Microsoft Office applications, MS Word and MS Access are required. Knowledge and use Excel, Northstar and Publisher are helpful. Basic understanding of how to set up microphone, speakers, and projectors