Office Assistant

Reporting to: Auctions and Arbitration Manager

Department: Business Operations

Salary Range: US$40k -US$55k

Full-time Job – 40 Hours per week (on-site)

 

Job Summary

 

Back office Assistants are responsible for the day-to-day tasks in the operations department related to auctions, inspections, conditional reports (C.R.), and arbitration. They are responsible for ensuring that vehicle information is posted in the systems for auctions accurately and in a timely matter, conditional reports are analyzed in detail, vehicle’s transportation is scheduled and monitor. Additional duties of a Back office Assistant for the operations department are, but not limited to ensuring an open communication with auctions/buyers/sellers to clarify any doubt or concern that may arise. 

 

General Responsibilities (*):

• Posts vehicle information in platform for wholesale
• Reads and interprets conditional reports.
• Performs varied secretarial and administrative duties.
• Supports the Operations department in daily tasks.
• Coordinates the transportation of vehicles from beginning to end.

* The company reserves the right to add or change duties at any time.

Job Qualifications & Skills

• Education: High School diploma
• English: fluent; Spanish a plus
• 6 months of automotive experience, ideally in the used vehicle market and auctions
• Transportation/dispatch experience 
• Proficient in Google/Microsoft Suite
• Excellent verbal communication skills     
• General clerical/administrative experience
• Attention to details and time management skills
• Familiar with AAA rules related to Auctions a plus
• Deep knowledge of vehicles: parts, models, etc.
• Bodyshop experience a plus
• Ability to understand and follow work processes
• Team player