Sofia Wright
Sofia Wright

SOFIA WRIGHT
107 West 86th Street, #3B, NY, NY 10024 |------------ (mobile) | ------------
Experienced Personal Manager/Estate Manager/Office Manager who excels at multitasking and managing strategic partnerships. Operates well in a highly competitive environment in which leadership skills are the key to success.
? Skilled professional with a dedicated administrative support skill set developed as an office manager/estate manager and personal assistant.
? Possess strong multi-tasking skills with the ability to simultaneously manage diverse projects creatively.
? Highly proficient in MS Word, Outlook, PowerPoint, Excel, Quicken, Salesforce, iCal.
? Can work remotely, in-house office or in a corporate office as designated by the client.
? Available to travel domestically and internationally throughout the year.
PROFESSIONAL EXPERIENCE
ROMAN AND WILLIAMS BUILDINGS AND INTERIORS, NEW YORK, MONTAUK 2015-2017, 2018-2019
PERSONAL MANAGER TO THE PRINCIPALS
Manage all aspects of business and personal life in New York City and Hampton Estate to seamlessly allow the principles to move between both worlds and two businesses.
? Act as a gatekeeper; professionally and discretely discern which callers have access to principles. Coordinates complex ever-changing calendar balancing personal appointments with professional seamlessly.
? Coordinates all weekly gourmet food items from various sourced vendors for both estates.
? Complies the weekly list of different flower arrangements for each estate and updates arrangements seasonally.
? Act as liaison between principles and service providers including vendors, landscapers, and construction professionals. Assist in managing multiple residences. Coordinate and manage household staff.
? Special Event planning including parties, fundraisers and holiday celebrations. Plans menus and flower arrangements for city and Hampton properties.
? Research various projects on a needs basis; source designer items for all homes.
? Compile and handle highly sensitive personal documents with discretion and transparency.
? Research and source exclusive personal and estate gift buying services. Works diligently alone and with personal shoppers in all key establishments.
? Manage a household staff of 5 people weekly and coordinate extra staff for special events.
? Source all wardrobe designer items and procure them for principals on a seasonal basis.
? Research all information for upcoming trips worldwide (Arts and Culture, Restaurants and Shopping). Create detailed personalized books for upcoming travel.
? Assist in styling all photo shoots both in the city and in the Hamptons for high-end publications.
? Updates contact information, mailing lists and internal phone directories.
? Answering phones and managing vendors and industry contacts. Scheduling meetings, greeting visitors, printing reports.
? Support the Office Manager daily to ensure the office runs smoothly.
PRIVATE INDIVIDUAL, NEW YORK, PALM BEACH, SAGAPONACK 2017
PERSONAL ASSISTANT, ESTATE MANAGER, FOUNDATION CO-ORDINATOR
Manage all aspects of an ultra-high net worth individual’s personal life in New York City, the Hamptons and Palm Beach, to seamlessly allow the principle to move between all worlds.
? Act as a gatekeeper; professionally and discretely discern which callers have access to principle.
? Coordinate personal dietary needs and entertaining menus with private chefs.
? Manage all medical appointments, scheduling, logistics, follow-ups, prescriptions etc.
? Plan and execute all facets of travel for individual and guests including booking private jets, hotels, cars and entertainment.
? Act as liaison between principle and service providers including vendors, landscapers, and construction professionals. Assist in managing multiple residences. Coordinate and manage household staff at all estates.
? Coordinate all servicing of vehicles at all residences. Coordinate weekly cleaning and detailing schedules with driver.
? Special Event planning including parties, foundation fundraisers and holiday celebrations. Plans menus and flower arrangements for city and Hampton properties.
? Research various projects on a needs basis; source designer items for all homes.
? Compile and handle highly sensitive personal documents with discretion and transparency, works hand-in-hand with the business office.
? Research and source exclusive personal and estate gift buying services. Works diligently alone and with personal shoppers in all key establishments.
? Create and process all petty cash reports for staff at each estate in Quicken.
? Updates contact information, mailing lists and internal phone directories.
? Answering phones and managing vendors and industry contacts. Scheduling meetings, greeting visitors, print reports.
? Work in tandem with the business office on financial matters. Reconcile monthly credit cards.
? Proxy bid for the individual at both Christie’s and Sotheby’s, domestically and internationally. Arrange all payments, transfers, shipping and duties on successful bids.

SPUNK FUND LLC, NEW YORK, NY 2014 to 2015
OFFICE MANAGER | PERSONAL ASSISTANT TO THE PRESIDENT
Manage strategic relationships with high net-worth, influential clientele. Maintain complex relationships within the New York performing arts community.
? Manage an office staff of 6 people including weekly staff meetings and prepare meeting minutes
? Reduced over costs 8% for company health, dental and vision plans for office and household staff.
? Research various projects on a needs basis; liaise with the MoMA regarding private art purchasing, coordinate the restoration of priceless estate carpets with offshore artisans.
? Compile and handle highly sensitive personal documents with discretion and transparency.
? Research and source exclusive personal and estate gift buying services.
? Reduced costs 3% on office and home supplies.

PRIVATE INDIVIDUAL, NEW YORK, NY 2013 to 2014
PERSONAL ASSISTANT
? Manage family medical, dental, vision plans and household insurance.
? Arrange all international and domestic travel for individual and family members.
? Reconcile all credit card expenses on a monthly basis.

PIPELINETORQUE, NEW YORK, NY 2009 to 2013
EXECUTIVE ASSISTANT TO THE PRESIDENT
Negotiated company lease and office furniture. Managed company social media presence.
Analyzed agency costs and profitability. Set pricing structures. Configured company accounting solutions.
? Managed executive calendar; coordinated all meetings and conference calls domestically and internationally.
? Generated high net worth client leads via sourcing through List software.
? Documented all daily sales calls in Salesforce software with follow up calendar details.
? Planned and executed all company social events including receptions, outings and black-tie dinners.
? Reconciled all company credit cards and prepared and tracked all expense reports.

ARTWORKS ASIA | SOFIAWRIGHT.COM, Singapore | New York 2000 to 2009
MANAGER
Built company and designed website to market to high net-worth individuals fine art for both corporate and personal collections.
? Optimized SEO efficiencies to market artwork to the global community.
? Designed company letterhead, business cards and all direct mail marketing.
? Coordinated all gallery shows and managed press domestically and internationally to penetrate new markets¬¬.

EDUCATION
Bachelor of Fine Arts, University of Toronto, Ontario, Canada