Gail Kavanagh
JOB RELATED SUMMARY
5+ years of experience as an Administrative and Executive Assistant.
Well versed in Microsoft Office Suite and Concur.
PROFESSIONAL SUMMARY
A highly motivated and adaptable Administrative Professional with a broad range of international experience. A problem solver and quick learner, combining a practical commercial approach, intellectual agility, humor and strong time-management skills. Adapts well to changing priorities and deadlines. Discreet when handling sensitive and confidential information.
EDUCATION / CERTIFICATIONS
Queen’s University, Kingston, Canada
Bachelor of Arts degree. Major in Sociology
Fashion Institute of Technology, New York, NY
AAS Fashion Buying and Merchandising
Grace Institute, New York, NY
Administrative Professional Program
SKILLS
MS Office Suite (Outlook, Word, Excel, PowerPoint); Concur
PROFESSIONAL EXPERIENCE
Contractor, New York, NYNovember 2017 – May 2020
Executive Assistant
Provided administrative support to Senior Directors
Managed complex calendars: scheduled all meetings and appointments using Outlook
Reserved and prepared conference rooms for meetings, training sessions and video conference calls
Coordinated domestic and international travel itineraries: booked flights, hotels and ground transportation
Served as gatekeeper and first line of contact with clients
Ad-hoc projects including new-hire onboarding, ordering office and kitchen supplies, catering, building service requests, offsite meetings and various Personal Assistant duties
Managed multi-line phone system: screened a high volume of incoming calls and responded to requests for information
Newmark Knight Frank, New York, NYJanuary 2020 – May 2020
Executive Assistant
LeFrak Realty, New York, NYSeptember 2019 – September 2019
Executive Assistant
EA Markets, New York, NYApril 2019 – August 2019
Executive Assistant
Bank Leumi, New York, NYOctober 2018 – December 2018
Administrative Assistant
New Fortress Energy, New York, NYNovember 2017 – February 2018
Executive Assistant
Vornado Realty, New York, NYFebruary 2017 - September 2017
Administrative Assistant
Oversaw accounting systems including coding verification and resolution of account queries
Booked conference rooms, calendar management, service requests and security passes
Provided reception desk relief coverage, which included answering incoming calls, responding to queries, greeting VIP guests and assisting employees
Skills:MS Office Suite (Outlook, Word, Excel, PowerPoint); Concur
Oakmont Capital, Toronto, ON October 2014 - December 2016
Executive Assistant
Provided support for Managing Partners including personal and professional calendars, expenses and banking
Answered phones, responded to client inquiries and provided relief for Office Manager
Booked domestic and international travel including flights, hotels, restaurants and ground transportation
Managed entertainment and sporting event attendance
Fashion Sales Consultant, New York, NYJune 2001 – September 2014
Freelance Fashion Consultant
Provided merchandising and sales support to various wholesale and retail clients
Collections included Prada, Miu Miu and Dolce & Gabbana
Represented a custom knitwear collection through direct sales and private selling events
Skills:MS Office Suite (Outlook, Word, Excel, PowerPoint)
Nicole Farhi, New York, NYJune 1999 - June 2001
Director of Sales
Management of wholesale brand including strategic planning for North American market
Responsible for staff management, budgeting, forecasting, expense approval and showroom
Interfaced and collaborated extensively with U.K. based Senior Management and parent company CEO
Skills:MS Office Suite (Outlook, Word, Excel, PowerPoint)
Prada USA, New York, NYFebruary 1995 - June 1999
Account Executive
Responsible for Prada and Miu Miu brands’ North American wholesale distribution
Planned distribution and managed relationships with department and specialty retailers
Approved co/op advertising images, produced and conducted seasonal training seminars
Oversaw confidential candidate applications, screening and offer process for new team hires
Participated in CO-CEOs Bi-annual sales conference to carry out company mission and vision
Skills:MS Office Suite (Outlook, Word, Excel, PowerPoint)
JOB RELATED SUMMARY
5+ years of experience as an Administrative and Executive Assistant.
Well versed in Microsoft Office Suite and Concur.
PROFESSIONAL SUMMARY
A highly motivated and adaptable Administrative Professional with a broad range of international experience. A problem solver and quick learner, combining a practical commercial approach, intellectual agility, humor and strong time-management skills. Adapts well to changing priorities and deadlines. Discreet when handling sensitive and confidential information.
EDUCATION / CERTIFICATIONS
Queen’s University, Kingston, Canada
Bachelor of Arts degree. Major in Sociology
Fashion Institute of Technology, New York, NY
AAS Fashion Buying and Merchandising
Grace Institute, New York, NY
Administrative Professional Program
SKILLS
MS Office Suite (Outlook, Word, Excel, PowerPoint); Concur
PROFESSIONAL EXPERIENCE
Contractor, New York, NYNovember 2017 – May 2020
Executive Assistant
Provided administrative support to Senior Directors
Managed complex calendars: scheduled all meetings and appointments using Outlook
Reserved and prepared conference rooms for meetings, training sessions and video conference calls
Coordinated domestic and international travel itineraries: booked flights, hotels and ground transportation
Served as gatekeeper and first line of contact with clients
Ad-hoc projects including new-hire onboarding, ordering office and kitchen supplies, catering, building service requests, offsite meetings and various Personal Assistant duties
Managed multi-line phone system: screened a high volume of incoming calls and responded to requests for information
Newmark Knight Frank, New York, NYJanuary 2020 – May 2020
Executive Assistant
LeFrak Realty, New York, NYSeptember 2019 – September 2019
Executive Assistant
EA Markets, New York, NYApril 2019 – August 2019
Executive Assistant
Bank Leumi, New York, NYOctober 2018 – December 2018
Administrative Assistant
New Fortress Energy, New York, NYNovember 2017 – February 2018
Executive Assistant
Vornado Realty, New York, NYFebruary 2017 - September 2017
Administrative Assistant
Oversaw accounting systems including coding verification and resolution of account queries
Booked conference rooms, calendar management, service requests and security passes
Provided reception desk relief coverage, which included answering incoming calls, responding to queries, greeting VIP guests and assisting employees
Skills:MS Office Suite (Outlook, Word, Excel, PowerPoint); Concur
Oakmont Capital, Toronto, ON October 2014 - December 2016
Executive Assistant
Provided support for Managing Partners including personal and professional calendars, expenses and banking
Answered phones, responded to client inquiries and provided relief for Office Manager
Booked domestic and international travel including flights, hotels, restaurants and ground transportation
Managed entertainment and sporting event attendance
Fashion Sales Consultant, New York, NYJune 2001 – September 2014
Freelance Fashion Consultant
Provided merchandising and sales support to various wholesale and retail clients
Collections included Prada, Miu Miu and Dolce & Gabbana
Represented a custom knitwear collection through direct sales and private selling events
Skills:MS Office Suite (Outlook, Word, Excel, PowerPoint)
Nicole Farhi, New York, NYJune 1999 - June 2001
Director of Sales
Management of wholesale brand including strategic planning for North American market
Responsible for staff management, budgeting, forecasting, expense approval and showroom
Interfaced and collaborated extensively with U.K. based Senior Management and parent company CEO
Skills:MS Office Suite (Outlook, Word, Excel, PowerPoint)
Prada USA, New York, NYFebruary 1995 - June 1999
Account Executive
Responsible for Prada and Miu Miu brands’ North American wholesale distribution
Planned distribution and managed relationships with department and specialty retailers
Approved co/op advertising images, produced and conducted seasonal training seminars
Oversaw confidential candidate applications, screening and offer process for new team hires
Participated in CO-CEOs Bi-annual sales conference to carry out company mission and vision
Skills:MS Office Suite (Outlook, Word, Excel, PowerPoint)