Executive Assistant or Administrative Assistant
Elaine Olds
Cell:------------ ------------ Omaha, NE 68144
------------/in/elaine-0lds-0676609/
SUMMARY
Proficient in Microsoft 2010, 2012, 2016 and 365; Word, Excel, PowerPoint, Outlook, SharePoint, Adobe Acrobat Pro Types 80-90 wpm, Transcription, Speed-writing 60 wpm, 10-key, Multi-line phone system
Performs multiple tasks simultaneously with attention to detail Provides strong customer service and is dependable
High-level (C-level) executive administrative support Supervises employees and coordinates Retreat House
Human Resources contact, onboard new employees Advanced composition including grammar, spelling and punctuation
Maintains confidentiality and exercise discretion. Keeps a professional atmosphere. Send Board members the agenda, take minutes, and distribute finalized minutes.
Liaison for executives and managers Works independently and a self-starter
Manages meetings, catering and complex travel. Project Management Has a strong work ethic, friendly, professional demeanor and positive attitude
Handles multiple tasks simultaneously to meet or exceed deadlines Excellent organizational, time management and interpersonal skills
Temporary jobs while searching for new position
Jan. 2020 – Mar. 2020 University of Nebraska Medical Center Omaha, NE
Emergency Medicine Office Associate –temporary position through Celebrity Staffing
? Organize monthly Ground Rounds and Journal Clubs, notify speaker, arrange catering, and fulfill Continuing Education requirements. Order supplies and submit expenses. Disperse mail and faxes, track certifications, other duties as assigned.
? This job ended prematurely due to COVID-19 resulting is department being sent home to work from there. As I provided reception-type duties, my job was eliminated.
Nov. 2019 – Jan. 2020 University of Nebraska Medical Center Omaha, NE
General Surgery Administrative Assistant –temporary position through Celebrity Staffing
? Support three doctors with Outlook calendars, mail, correspondence and phones. Book medical appointments through EPIC. Assist Residence Program Manager with filing, record resident test scores and licensing, prepare PowerPoints for interviews.
May 2019 – Oct. 2019 Mount Michael Benedictine School Elkhorn, NE
Development Office Administrative Assistant
? Enter all monies received through regular donations, fundraisers, and gifting into CRM program. Balance at month-end. Provide mass and memorial cards, answer phone, open mail, run financial reports, make daily bank deposits, reconcile credit cards.
Present: Temporary positions, including Omaha Steaks as inbound sales agent and administrative assistant work through Celebrity Staff. Currently searching for full-time employment. My last name was Ickes for the work history below.
Jan. 2019 – May 2019 Medical Condition / Cleared to Work
Nov. 2018 – Jan. 2019 Omaha Steaks Omaha, NE
Incoming Sales Calls through the holiday season
? Support customers in call center by successfully assisting them with their gift giving purchases. Received accolades for superior sales technique. Provided excellent customer service.
Aug. 2018 – Nov. 2018 United Way of the Midlands Omaha, NE
Executive Assistant to Senior Vice Presidents of Community Impact and of Donor Relations
? Support two Senior Vice Presidents in a new position. Fill speaker requests for corporate campaign kick-offs, take minutes at cabinet member meetings and advisory meetings, update donor files in CRM, coordinate Outlook calendars, coordinate meetings, call cabinet members and high-level donors, confidential correspondence, code expenses, reconcile credit cards, arrange all-day off-site quarterly meetings, newsletter, cover reception desk for scheduled lunchtimes, order departmental supplies, other duties as assigned.
Sept. 2013 – Aug. 2018 Creighton University Omaha, NE
Administrative Specialist III– Health Science Multicultural and Community Affairs Office (HS-MACA)
? Support Associate Vice Provost of Health Sciences and HS-MACA office of thirteen (13). Handle highly-confidential information, maintain Associate Vice Provost Outlook calendar, HR applicants, arrange conference registration and travel, process expense reports, accounts payable, reconcile three (3) credit cards, summarize and analyze data, draft correspondence and letters of recommendation and letters of support for faculty and current and former students. Communicate and coordinate instructions to individuals and departments. Coordinate Annual Health Disparities Conference.
? Supervise and train three work/study students each semester, direct workflow. Resolve conflicts and ensure excellent operation of area, schedule pre-medical student rotations and Vice Provost’s elective classes. Project management.
? Advanced composition and writing skills utilized to edit all department correspondence, newsletters, books, nomination packets, and meeting minutes. Collaborate with serve as editor for articles in peer-reviewed medical journal submissions. Coordinate and support complex administrative, organizational tasks, arrange meetings and conference calls, assist in grant-submission documents, order supplies, and answer department phone.
Sept. 2009 – Feb. 2013 Missionary Society of St. Columban Bellevue, NE
Executive Assistant to COO, Director of Annual Giving – 2 years on Activities Committee
? Confidential work of Human Resource management and onboarding; set job interviews, process all U.S. Regional appraisals, job descriptions and Word-merge letters, assist executives in creating Employee Handbook and Policies & Procedures books. Correspondence, coordinate events, schedule conferences, meetings and catering, reconcile expense reports.
? Organize annual Golf Tournament fundraiser. Send invitations, collect donated gifts, track responses, create banners and custom signs, organize breakfast and lunch, create booklet, take photos of event, distribute gifts, send thank-you notes, track budgeted expenses.
? Arrange travel, accounts payable, arrange Fed-Ex shipments, calendar management, set up conference calls, order all company supplies – saved thousands of dollars through negotiations.
? Retreat House Coordinator – responsible for entire retreat house remodel, show property and supervise staff. Increased bookings from 6 per year to over 80. Responsibilities include giving tours, setting reservations, arranging meals, room set-up, invoicing and receivables. Supervise Receptionist and Retreat Housekeeper. Set up and maintain U.S. region cell phone account.
June 1999 – Oct. 2008 Kiewit Corporation Omaha, NE
Executive Assistant to Vice Presidents
? Support Vice Presidents of Marketing, Design-Build, and Quality. Helped establish administrative support for new Design-Build and Quality Departments; Served as SharePoint Document Control System Administrator. Review RFPs.
? Compose confidential correspondence, expense reports and reconciliations, prepare PowerPoint presentations, Excel spreadsheets.
? Make all travel arrangements; includes both commercial and private jet flights, arrange conferences, prepare invoices, code accounts payable, answer phones, set up conference calls, maintain multiple Vice Presidents’ Outlook calendar, dictation, research internet, serve as Home Office contact for Design-Build Managers and District Quality Managers, coordinate conference room schedule, mail, order supplies.
? University of Nebraska in Omaha - Bachelor of General Science Degree - Psychology Major 3.8/4 GPA Dean’s List
? University of Missouri in Kansas City, Conservatory of Music - Music and Education Majors 3.7/4 GPA Dean’s List
? Longview Community College in Lee’s Summit, MO - Associates of Arts 3.8/4 GPA
Boy Scouts of America – Received Most Valuable Volunteer Award; High-School-aged Youth Leader 4 years; Instruct piano and guitar students 12 years; Instruct all ages of Sunday School, Volunteer in North Omaha community 3 years.
Elaine Olds
Cell:------------ ------------ Omaha, NE 68144
------------/in/elaine-0lds-0676609/
SUMMARY
Proficient in Microsoft 2010, 2012, 2016 and 365; Word, Excel, PowerPoint, Outlook, SharePoint, Adobe Acrobat Pro Types 80-90 wpm, Transcription, Speed-writing 60 wpm, 10-key, Multi-line phone system
Performs multiple tasks simultaneously with attention to detail Provides strong customer service and is dependable
High-level (C-level) executive administrative support Supervises employees and coordinates Retreat House
Human Resources contact, onboard new employees Advanced composition including grammar, spelling and punctuation
Maintains confidentiality and exercise discretion. Keeps a professional atmosphere. Send Board members the agenda, take minutes, and distribute finalized minutes.
Liaison for executives and managers Works independently and a self-starter
Manages meetings, catering and complex travel. Project Management Has a strong work ethic, friendly, professional demeanor and positive attitude
Handles multiple tasks simultaneously to meet or exceed deadlines Excellent organizational, time management and interpersonal skills
Temporary jobs while searching for new position
Jan. 2020 – Mar. 2020 University of Nebraska Medical Center Omaha, NE
Emergency Medicine Office Associate –temporary position through Celebrity Staffing
? Organize monthly Ground Rounds and Journal Clubs, notify speaker, arrange catering, and fulfill Continuing Education requirements. Order supplies and submit expenses. Disperse mail and faxes, track certifications, other duties as assigned.
? This job ended prematurely due to COVID-19 resulting is department being sent home to work from there. As I provided reception-type duties, my job was eliminated.
Nov. 2019 – Jan. 2020 University of Nebraska Medical Center Omaha, NE
General Surgery Administrative Assistant –temporary position through Celebrity Staffing
? Support three doctors with Outlook calendars, mail, correspondence and phones. Book medical appointments through EPIC. Assist Residence Program Manager with filing, record resident test scores and licensing, prepare PowerPoints for interviews.
May 2019 – Oct. 2019 Mount Michael Benedictine School Elkhorn, NE
Development Office Administrative Assistant
? Enter all monies received through regular donations, fundraisers, and gifting into CRM program. Balance at month-end. Provide mass and memorial cards, answer phone, open mail, run financial reports, make daily bank deposits, reconcile credit cards.
Present: Temporary positions, including Omaha Steaks as inbound sales agent and administrative assistant work through Celebrity Staff. Currently searching for full-time employment. My last name was Ickes for the work history below.
Jan. 2019 – May 2019 Medical Condition / Cleared to Work
Nov. 2018 – Jan. 2019 Omaha Steaks Omaha, NE
Incoming Sales Calls through the holiday season
? Support customers in call center by successfully assisting them with their gift giving purchases. Received accolades for superior sales technique. Provided excellent customer service.
Aug. 2018 – Nov. 2018 United Way of the Midlands Omaha, NE
Executive Assistant to Senior Vice Presidents of Community Impact and of Donor Relations
? Support two Senior Vice Presidents in a new position. Fill speaker requests for corporate campaign kick-offs, take minutes at cabinet member meetings and advisory meetings, update donor files in CRM, coordinate Outlook calendars, coordinate meetings, call cabinet members and high-level donors, confidential correspondence, code expenses, reconcile credit cards, arrange all-day off-site quarterly meetings, newsletter, cover reception desk for scheduled lunchtimes, order departmental supplies, other duties as assigned.
Sept. 2013 – Aug. 2018 Creighton University Omaha, NE
Administrative Specialist III– Health Science Multicultural and Community Affairs Office (HS-MACA)
? Support Associate Vice Provost of Health Sciences and HS-MACA office of thirteen (13). Handle highly-confidential information, maintain Associate Vice Provost Outlook calendar, HR applicants, arrange conference registration and travel, process expense reports, accounts payable, reconcile three (3) credit cards, summarize and analyze data, draft correspondence and letters of recommendation and letters of support for faculty and current and former students. Communicate and coordinate instructions to individuals and departments. Coordinate Annual Health Disparities Conference.
? Supervise and train three work/study students each semester, direct workflow. Resolve conflicts and ensure excellent operation of area, schedule pre-medical student rotations and Vice Provost’s elective classes. Project management.
? Advanced composition and writing skills utilized to edit all department correspondence, newsletters, books, nomination packets, and meeting minutes. Collaborate with serve as editor for articles in peer-reviewed medical journal submissions. Coordinate and support complex administrative, organizational tasks, arrange meetings and conference calls, assist in grant-submission documents, order supplies, and answer department phone.
Sept. 2009 – Feb. 2013 Missionary Society of St. Columban Bellevue, NE
Executive Assistant to COO, Director of Annual Giving – 2 years on Activities Committee
? Confidential work of Human Resource management and onboarding; set job interviews, process all U.S. Regional appraisals, job descriptions and Word-merge letters, assist executives in creating Employee Handbook and Policies & Procedures books. Correspondence, coordinate events, schedule conferences, meetings and catering, reconcile expense reports.
? Organize annual Golf Tournament fundraiser. Send invitations, collect donated gifts, track responses, create banners and custom signs, organize breakfast and lunch, create booklet, take photos of event, distribute gifts, send thank-you notes, track budgeted expenses.
? Arrange travel, accounts payable, arrange Fed-Ex shipments, calendar management, set up conference calls, order all company supplies – saved thousands of dollars through negotiations.
? Retreat House Coordinator – responsible for entire retreat house remodel, show property and supervise staff. Increased bookings from 6 per year to over 80. Responsibilities include giving tours, setting reservations, arranging meals, room set-up, invoicing and receivables. Supervise Receptionist and Retreat Housekeeper. Set up and maintain U.S. region cell phone account.
June 1999 – Oct. 2008 Kiewit Corporation Omaha, NE
Executive Assistant to Vice Presidents
? Support Vice Presidents of Marketing, Design-Build, and Quality. Helped establish administrative support for new Design-Build and Quality Departments; Served as SharePoint Document Control System Administrator. Review RFPs.
? Compose confidential correspondence, expense reports and reconciliations, prepare PowerPoint presentations, Excel spreadsheets.
? Make all travel arrangements; includes both commercial and private jet flights, arrange conferences, prepare invoices, code accounts payable, answer phones, set up conference calls, maintain multiple Vice Presidents’ Outlook calendar, dictation, research internet, serve as Home Office contact for Design-Build Managers and District Quality Managers, coordinate conference room schedule, mail, order supplies.
? University of Nebraska in Omaha - Bachelor of General Science Degree - Psychology Major 3.8/4 GPA Dean’s List
? University of Missouri in Kansas City, Conservatory of Music - Music and Education Majors 3.7/4 GPA Dean’s List
? Longview Community College in Lee’s Summit, MO - Associates of Arts 3.8/4 GPA
Boy Scouts of America – Received Most Valuable Volunteer Award; High-School-aged Youth Leader 4 years; Instruct piano and guitar students 12 years; Instruct all ages of Sunday School, Volunteer in North Omaha community 3 years.