Executive Assistant/Grants Coordinator
Angela Marchese
Bound Brook, NJ 08805
------------ M------------
Grants Coordinator
• Strong team player
• Excellent interpersonal skills
• Proficient in Office, Outlook, Totality, Ariba, Aravo, Concur, WebEx, Visio, Word, Excel (Pivot Tables), PowerPoint, Publisher and WordPerfect, install computer software and hardware, PC LAN support
• Highly responsible, organized, and detail oriented
• Capable of handling multiple tasks with a high level of accuracy
EMPLOYMENT
PVH Corp. – Bridgewater, NJ 5/2017-8/2020
Executive Admin Assistant
• Schedule meetings through Outlook, schedule Live meetings, video conferences.
• Interact with management on a daily basis.
• Travel arrangements, domestic & international – use of Concur.
• Expense reports use of Concur.
• Day to day administrative tasks – preparing correspondence, presentations, and agenda, etc.
• Work with IT for computer related issues - install hardware/software.
• Work on different projects as needed.
J&J HCS (Kelly Services) - Piscataway, NJ 1/2017-4/2017
Executive Assistant
• Scheduled meetings through Outlook, schedule Live meetings, video conferences.
• Interacted with management on a daily basis.
• Travel arrangements, domestic & international – use of Concur.
• Expense reports use of Concur.
• Day to day administrative tasks – preparing correspondence, presentations, and agenda, etc.
• Worked with IT for computer related issues.
• Worked on different projects as needed.
GenPsych – Bridgewater, NJ 11/2016-3/2017
Office Admin -Per Diem
• Answered incoming calls direct them to appropriate person.
• Retrieved faxes, check database for info to see last appointment and next appointment.
• Made appointments.
Ethicon, Inc. (Kelly Services) – Somerville, NJ 6/2016-9/2016
Senior Administrative Assistant
• Scheduled meetings through Outlook, schedule Live meetings, video conferences.
• Interacted with management on a daily basis.
• Travel arrangements, domestic & international – use of Concur.
• Expense reports use of Concur.
• Day to day administrative tasks – preparing correspondence, presentations, and agenda, etc.
• Worked with IT for computer related issues.
Coldwell Banker Residential Brokerage -Bedminster, NJ 1/2015-6/2016
Sales Associate & Assistant
• Handled listing presentations.
• Took clients out to see properties.
• Handled negotiating & writing up contracts for listings and sales/rentals.
• Marketing and mailings for listings. Open houses.
• Answered phones on a rotation basis to add to client base.
Ethicon, Inc., (Kelly Services) – Somerville, NJ 3/2010-12/2015
Grants Coordinator
• Process Grant Applications – validate and process all stages, input into HCP, Ariba, Aravo systems.
• Handle Customer service issues.
• Handle reconciliation process.
• Process Product Orders.
• Create Check Requisitions.
• MIR’s – process, input and upload MIRs into Sharepoint system, monthly report.
• Upload Prof Ed info onto Sharepoint for Prof Ed’s assistance on some grants.
• Miscellaneous spreadsheets & projects for Medical Communications dept.
• Survey Monkey
Cordis, a Johnson & Johnson Company, (Kelly Services) - Bridgewater, NJ 6/2009-9/2009
Physicians Relations Assistant
• Input contracts into Totality system for payment.
• Create Purchase Orders in ARIBA.
• Create Requisitions in ARIBA.
• Maintain physician database.
• Maintain Contracts spreadsheet.
• Maintain internal council spreadsheets.
• Maintain and allocate Amex bills, phone bills, etc. for chargebacks.
• Maintain a spreadsheet for travel arrangements – flight, hotel and ground.
• Set up meetings & conference calls.
• Create name badges and table tents for meetings.
• Use My Assistant - food orders for meetings.
• Scan contracts and send to the Legal Dept.
Coldwell Banker Residential Brokerage -Bedminster, NJ 5/2002-3/2010
Sales Associate & Assistant
• Handle listing presentations.
• Take clients out to see properties.
• Negotiating & writing up contracts for listings and sales/rentals.
• Marketing and mailings for listings
EDUCATION
Raritan Valley Community College - Certified National Pharmaceutical Representative
The Berkeley College, Woodbridge, NJ – Associates Degree –Information Processing
Angela Marchese
Bound Brook, NJ 08805
------------ M------------
Grants Coordinator
• Strong team player
• Excellent interpersonal skills
• Proficient in Office, Outlook, Totality, Ariba, Aravo, Concur, WebEx, Visio, Word, Excel (Pivot Tables), PowerPoint, Publisher and WordPerfect, install computer software and hardware, PC LAN support
• Highly responsible, organized, and detail oriented
• Capable of handling multiple tasks with a high level of accuracy
EMPLOYMENT
PVH Corp. – Bridgewater, NJ 5/2017-8/2020
Executive Admin Assistant
• Schedule meetings through Outlook, schedule Live meetings, video conferences.
• Interact with management on a daily basis.
• Travel arrangements, domestic & international – use of Concur.
• Expense reports use of Concur.
• Day to day administrative tasks – preparing correspondence, presentations, and agenda, etc.
• Work with IT for computer related issues - install hardware/software.
• Work on different projects as needed.
J&J HCS (Kelly Services) - Piscataway, NJ 1/2017-4/2017
Executive Assistant
• Scheduled meetings through Outlook, schedule Live meetings, video conferences.
• Interacted with management on a daily basis.
• Travel arrangements, domestic & international – use of Concur.
• Expense reports use of Concur.
• Day to day administrative tasks – preparing correspondence, presentations, and agenda, etc.
• Worked with IT for computer related issues.
• Worked on different projects as needed.
GenPsych – Bridgewater, NJ 11/2016-3/2017
Office Admin -Per Diem
• Answered incoming calls direct them to appropriate person.
• Retrieved faxes, check database for info to see last appointment and next appointment.
• Made appointments.
Ethicon, Inc. (Kelly Services) – Somerville, NJ 6/2016-9/2016
Senior Administrative Assistant
• Scheduled meetings through Outlook, schedule Live meetings, video conferences.
• Interacted with management on a daily basis.
• Travel arrangements, domestic & international – use of Concur.
• Expense reports use of Concur.
• Day to day administrative tasks – preparing correspondence, presentations, and agenda, etc.
• Worked with IT for computer related issues.
Coldwell Banker Residential Brokerage -Bedminster, NJ 1/2015-6/2016
Sales Associate & Assistant
• Handled listing presentations.
• Took clients out to see properties.
• Handled negotiating & writing up contracts for listings and sales/rentals.
• Marketing and mailings for listings. Open houses.
• Answered phones on a rotation basis to add to client base.
Ethicon, Inc., (Kelly Services) – Somerville, NJ 3/2010-12/2015
Grants Coordinator
• Process Grant Applications – validate and process all stages, input into HCP, Ariba, Aravo systems.
• Handle Customer service issues.
• Handle reconciliation process.
• Process Product Orders.
• Create Check Requisitions.
• MIR’s – process, input and upload MIRs into Sharepoint system, monthly report.
• Upload Prof Ed info onto Sharepoint for Prof Ed’s assistance on some grants.
• Miscellaneous spreadsheets & projects for Medical Communications dept.
• Survey Monkey
Cordis, a Johnson & Johnson Company, (Kelly Services) - Bridgewater, NJ 6/2009-9/2009
Physicians Relations Assistant
• Input contracts into Totality system for payment.
• Create Purchase Orders in ARIBA.
• Create Requisitions in ARIBA.
• Maintain physician database.
• Maintain Contracts spreadsheet.
• Maintain internal council spreadsheets.
• Maintain and allocate Amex bills, phone bills, etc. for chargebacks.
• Maintain a spreadsheet for travel arrangements – flight, hotel and ground.
• Set up meetings & conference calls.
• Create name badges and table tents for meetings.
• Use My Assistant - food orders for meetings.
• Scan contracts and send to the Legal Dept.
Coldwell Banker Residential Brokerage -Bedminster, NJ 5/2002-3/2010
Sales Associate & Assistant
• Handle listing presentations.
• Take clients out to see properties.
• Negotiating & writing up contracts for listings and sales/rentals.
• Marketing and mailings for listings
EDUCATION
Raritan Valley Community College - Certified National Pharmaceutical Representative
The Berkeley College, Woodbridge, NJ – Associates Degree –Information Processing