Executive Assistant
Monica Colin
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SKILLS:
? High Quality Customer Service (Excellent listening, interpersonal and leadership skills, respectful)
? Strong Work Ethic, Professional
? Confidentiality, strong written and oral communications skills
? Proactive, Self-motivated to develop relationships
? Bilingual (English/Spanish)
? Solid organization and Time management skills
? Team player, and able to work independently
? Provides essential support/ services
? Creation of Documents, Forms and Applications
? Organize documentation with efficiency
? Compliance with Practices, Policies and Regulations
? Proficiency with SAP Concur
? Responsible for making sound decisions and timely problem resolution
? Strong attention to detail
? Ability to work in a fast-paced environment
? Able to meet with deadlines, completes projects
? Positive attitude, ability to adapt to changing environments/conditions
? Proficient in Microsoft Office Suite
? Multi-tasking and strong work ethic
? Maintains/Organize Systematic files
EDUCATION/CERTIFICATIONS:
? 2015 American Management Association - Fundamentals of Finance and Accounting for Non-Financial Mgrs.
and Risk Management Insurance Certifications.
? 1995 Bergen Community College, Paramus, NJ. Microsoft Suite (PPT, Excel and Word) and WordPerfect.
? 1985 Bachelor’s Degree: Intensive Business Bilingual Secretarial Studies, Word Processing and Data Entry.
EXPERIENCE:
Executive Administrative Assistant (Sr. Level Admin. Support) 09/18 to Present
? Administrative support to Operations
? Calendar Management
? Set-up and coordination of meetings
? Phone screening work (referrals appropriate partners)
? Presentations: Data, charts, and visual inputs. Inter-departmental email communication and coordination with
projects with Accounts Payable (Invoices) and Payroll
? Collected weekly traveling schedules of Management to payroll
? Submission of Expense reports/ Tracking of Payment status
? Assisted with translation (Spanish) with conference calls
? Managed multiple administrative projects simultaneously and ensured deadlines were met
? Developed and administered collaborative shared project resources
? Uploaded Financial reports
? Reviews and Delivered Incoming Mail
? Processed copy production of the Monthly Financial Statements
? Software: Advance proficiency level with Microsoft Office Suite (365, Outlook, Word, Excel,
PowerPoint) QuickBooks, Yardi
? Collaborative administrative functionality
? Procedure of Vendor Set-up
? Office supplies to Field office locations and Inventory control
Page 2of 2
Executive Assistant - Hudson Group 11/05 to 07/18
Administrative Support to two Operational Teams
(COOs and 6 EVPs - International and US/Canada Regions)
? Used Concur application to submit expense reports COO and other VP’s. (& Tracking of payment status)
? Software: Microsoft Office Suite (SharePoint 365, Word, Excel, PowerPoint, Outlook) & Concur
? Calendar Management, Scheduling and coordination of meetings including Video-conference
? Agendas/ Itineraries for Executive/ C- level
? Phone screening work (Follow-up communication)
? Executive-Level PowerPoint Presentations (including data, organizational charts, and visual inputs)
? Inter-departmental email communication and coordination with various projects
? Collected Regional Sales and Transactions to provide a snapshot of the Weekly Sales reports of USA/Canada
Markets to CEO and EVPs
? Collected weekly traveling schedules from Senior and Regional VPs
? Assisted with translation (Spanish) with the International Team’s conference calls
? Managed multiple administrative projects simultaneously and ensured deadlines were met
? Attended continuous training and development opportunities to achieve career goals/expectations
? Efficient time management
? Developed and administered collaborative shared project resources
? Greeted visitors, escorted them to the various Executive Meetings
? Administered and submitted posting projects to General Managers (US/ CAN) for the Operations Calendar
(Intranet) in compliance with the daily Operations (within Districts)
? Working with RFPs projects
? Travel Reservations and coordination of car service
? Processed Copy production of the Monthly Financial Statements to COOs
? Approved and processed business cards order for the Operation’s team
? Supplies inventory-control
? File maintenance
New York Life Insurance Co.
Administrative Assistant 09/95 to 07/05
Port Authority of NY&NJ
Executive Secretary 03/90 to 08
Monica Colin
I------------
------------
SKILLS:
? High Quality Customer Service (Excellent listening, interpersonal and leadership skills, respectful)
? Strong Work Ethic, Professional
? Confidentiality, strong written and oral communications skills
? Proactive, Self-motivated to develop relationships
? Bilingual (English/Spanish)
? Solid organization and Time management skills
? Team player, and able to work independently
? Provides essential support/ services
? Creation of Documents, Forms and Applications
? Organize documentation with efficiency
? Compliance with Practices, Policies and Regulations
? Proficiency with SAP Concur
? Responsible for making sound decisions and timely problem resolution
? Strong attention to detail
? Ability to work in a fast-paced environment
? Able to meet with deadlines, completes projects
? Positive attitude, ability to adapt to changing environments/conditions
? Proficient in Microsoft Office Suite
? Multi-tasking and strong work ethic
? Maintains/Organize Systematic files
EDUCATION/CERTIFICATIONS:
? 2015 American Management Association - Fundamentals of Finance and Accounting for Non-Financial Mgrs.
and Risk Management Insurance Certifications.
? 1995 Bergen Community College, Paramus, NJ. Microsoft Suite (PPT, Excel and Word) and WordPerfect.
? 1985 Bachelor’s Degree: Intensive Business Bilingual Secretarial Studies, Word Processing and Data Entry.
EXPERIENCE:
Executive Administrative Assistant (Sr. Level Admin. Support) 09/18 to Present
? Administrative support to Operations
? Calendar Management
? Set-up and coordination of meetings
? Phone screening work (referrals appropriate partners)
? Presentations: Data, charts, and visual inputs. Inter-departmental email communication and coordination with
projects with Accounts Payable (Invoices) and Payroll
? Collected weekly traveling schedules of Management to payroll
? Submission of Expense reports/ Tracking of Payment status
? Assisted with translation (Spanish) with conference calls
? Managed multiple administrative projects simultaneously and ensured deadlines were met
? Developed and administered collaborative shared project resources
? Uploaded Financial reports
? Reviews and Delivered Incoming Mail
? Processed copy production of the Monthly Financial Statements
? Software: Advance proficiency level with Microsoft Office Suite (365, Outlook, Word, Excel,
PowerPoint) QuickBooks, Yardi
? Collaborative administrative functionality
? Procedure of Vendor Set-up
? Office supplies to Field office locations and Inventory control
Page 2of 2
Executive Assistant - Hudson Group 11/05 to 07/18
Administrative Support to two Operational Teams
(COOs and 6 EVPs - International and US/Canada Regions)
? Used Concur application to submit expense reports COO and other VP’s. (& Tracking of payment status)
? Software: Microsoft Office Suite (SharePoint 365, Word, Excel, PowerPoint, Outlook) & Concur
? Calendar Management, Scheduling and coordination of meetings including Video-conference
? Agendas/ Itineraries for Executive/ C- level
? Phone screening work (Follow-up communication)
? Executive-Level PowerPoint Presentations (including data, organizational charts, and visual inputs)
? Inter-departmental email communication and coordination with various projects
? Collected Regional Sales and Transactions to provide a snapshot of the Weekly Sales reports of USA/Canada
Markets to CEO and EVPs
? Collected weekly traveling schedules from Senior and Regional VPs
? Assisted with translation (Spanish) with the International Team’s conference calls
? Managed multiple administrative projects simultaneously and ensured deadlines were met
? Attended continuous training and development opportunities to achieve career goals/expectations
? Efficient time management
? Developed and administered collaborative shared project resources
? Greeted visitors, escorted them to the various Executive Meetings
? Administered and submitted posting projects to General Managers (US/ CAN) for the Operations Calendar
(Intranet) in compliance with the daily Operations (within Districts)
? Working with RFPs projects
? Travel Reservations and coordination of car service
? Processed Copy production of the Monthly Financial Statements to COOs
? Approved and processed business cards order for the Operation’s team
? Supplies inventory-control
? File maintenance
New York Life Insurance Co.
Administrative Assistant 09/95 to 07/05
Port Authority of NY&NJ
Executive Secretary 03/90 to 08