ADMINISTRATIVE PROFESSIONAL
•Savvy and energetic self-starter with strong administrative skills, able to multi-task and prioritize assignments while remaining flexible and true to the goals of the team
•Over two decades of excellence as a team player on three premiere, top-producing real estate teams - two in the Metro DC area, and one in Portland, Oregon
•Extremely skilled in G Suite, MS Office, and Adobe Creative Suite
•Highly experienced in digital/email/print advertising
•A people-person, able to engage with clients, colleagues, and vendors
Authorized to work in the US for any employer
Professional Experience
HouseLab Real Estate Team / Living Room Realty
Administrative Assistant / Office Manager
Portland, OR
November 2019 - March 2020
• Provide administrative support to the two principal brokers by monitoring, routing and answering email;
scheduling meetings; track and reconcile expenses
• Schedule and coordinate all contractors - photographers, repairmen, cleaners, etc
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents - letters, reports and instruction manuals
• Create and maintain filing systems, both electronic and physical
• Track details and deadlines of all ratified contracts through to closing
• Maintain clear communication among all parties involved in the transaction
• Utilize database and appropriate checklists to track details and ensure that all key listing tasks are fully
completed by contract deadline
Mark Charlesworth Real Estate Team
Administrative Assistant / Transaction Manager
Portland, OR
March 2018 - September 2018
•Provide administrative support to Co-Founder/Lead Buyer's Broker by monitoring, routing and answering email; scheduling meetings; track expenses; writing, presenting and negotiating offers
•Create and maintain filing systems, both electronic and physical
•Prepare communications, such as memos, emails, invoices, reports and other correspondence
•Maintain clear communication among all parties involved in the transaction
•Prepare and facilitate the execution of contracts, disclosures and supplemental paperwork for new listings; ensure all paperwork is compliant according to state regulations
•Utilize database, white board, and appropriate checklists to track details and ensure that all key listing tasks are fully completed by contract deadline
The Menkiti Group
Executive Assistant / Listing Manager
Washington, DC
2015 - 2018
• Provide high-level administrative support to the Vice President of Residential Sales by scheduling meetings
and travel, and overseeing the flow of email communication from clients
• Maintain several systems (CRM, database, etc) designed to increase overall team efficiency and productivity
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents - letters, reports and instruction manuals
• Create and maintain filing systems, both electronic and physical
• Support a team of 8 brokers in coordinating and scheduling contractors, stagers, photographers, and
cleaners for pre-listing prep
• Prepare and facilitate the execution of contracts, disclosures and supplemental paperwork for new listings;
ensure all paperwork is compliant according to state regulations
• Input and activate listings to the MLS (photos, data, descriptions, etc)
• Utilize the database and appropriate checklist to ensure that the key listing tasks are fully completed by
deadlines
• Reconcile expense reports
• Hire and oversee team assistant
Go Brent Team
Executive Assistant/Marketing Manager
Silver Spring, MD
1996-2015
•Provide high-level administrative support to Team founder by scheduling meetings and travel, and overseeing the flow of email communication from clients
•Create printed materials for publication advertising, marketing postcards, signage, office forms, and brochures personalized for each listing
•Prepare communications, such as memos, emails, invoices, reports and other correspondence
•Write and edit documents - letters, reports and instruction manuals
•Compose and copy-edit marketing materials for social media and company website
•Ensure paperwork compliance within the appropriate geographic jurisdiction
•Ensure advertising compliance with Real Estate Commission Code of Ethics Advertising Guidelines
•Maintain sound relationships with clients & contractors through attentive and timely communication
Maryland Library Services
Proprietor
Baltimore, MD
1993-1996
• Maintain and support 4 law libraries by organizing and updating research materials
• Hire and oversee employees
Tydings & Rosenberg
Bookkeeper
• Maintain financial records; post transactions; bill clients; track attorneys' billable hours
Baltimore, MD
1991-1993
Real Estate Licenses
• OR Real Estate Broker since April 2018
• DC Real Estate Salesperson since January 2003
• MD Real Estate Salesperson since November 2002
Software & Technology
• MS Office - Word, Excel, Outlook, Power Point, Publisher, Teams
• G Suite
• SharePoint
• QuickBooks
• Adobe Creative Suite - Photoshop, InDesign, Dreamweaver, Illustrator
• Online tools & CRMs - MailChimp, Canva, Constant Contact, SalesForce, Brivity, DotLoop,
Docusign, ZipForms, Top Producer, M------------, Workforce, MyE------------, Dropbox
Education
• BA - Art History - University of MD
•Savvy and energetic self-starter with strong administrative skills, able to multi-task and prioritize assignments while remaining flexible and true to the goals of the team
•Over two decades of excellence as a team player on three premiere, top-producing real estate teams - two in the Metro DC area, and one in Portland, Oregon
•Extremely skilled in G Suite, MS Office, and Adobe Creative Suite
•Highly experienced in digital/email/print advertising
•A people-person, able to engage with clients, colleagues, and vendors
Authorized to work in the US for any employer
Professional Experience
HouseLab Real Estate Team / Living Room Realty
Administrative Assistant / Office Manager
Portland, OR
November 2019 - March 2020
• Provide administrative support to the two principal brokers by monitoring, routing and answering email;
scheduling meetings; track and reconcile expenses
• Schedule and coordinate all contractors - photographers, repairmen, cleaners, etc
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents - letters, reports and instruction manuals
• Create and maintain filing systems, both electronic and physical
• Track details and deadlines of all ratified contracts through to closing
• Maintain clear communication among all parties involved in the transaction
• Utilize database and appropriate checklists to track details and ensure that all key listing tasks are fully
completed by contract deadline
Mark Charlesworth Real Estate Team
Administrative Assistant / Transaction Manager
Portland, OR
March 2018 - September 2018
•Provide administrative support to Co-Founder/Lead Buyer's Broker by monitoring, routing and answering email; scheduling meetings; track expenses; writing, presenting and negotiating offers
•Create and maintain filing systems, both electronic and physical
•Prepare communications, such as memos, emails, invoices, reports and other correspondence
•Maintain clear communication among all parties involved in the transaction
•Prepare and facilitate the execution of contracts, disclosures and supplemental paperwork for new listings; ensure all paperwork is compliant according to state regulations
•Utilize database, white board, and appropriate checklists to track details and ensure that all key listing tasks are fully completed by contract deadline
The Menkiti Group
Executive Assistant / Listing Manager
Washington, DC
2015 - 2018
• Provide high-level administrative support to the Vice President of Residential Sales by scheduling meetings
and travel, and overseeing the flow of email communication from clients
• Maintain several systems (CRM, database, etc) designed to increase overall team efficiency and productivity
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents - letters, reports and instruction manuals
• Create and maintain filing systems, both electronic and physical
• Support a team of 8 brokers in coordinating and scheduling contractors, stagers, photographers, and
cleaners for pre-listing prep
• Prepare and facilitate the execution of contracts, disclosures and supplemental paperwork for new listings;
ensure all paperwork is compliant according to state regulations
• Input and activate listings to the MLS (photos, data, descriptions, etc)
• Utilize the database and appropriate checklist to ensure that the key listing tasks are fully completed by
deadlines
• Reconcile expense reports
• Hire and oversee team assistant
Go Brent Team
Executive Assistant/Marketing Manager
Silver Spring, MD
1996-2015
•Provide high-level administrative support to Team founder by scheduling meetings and travel, and overseeing the flow of email communication from clients
•Create printed materials for publication advertising, marketing postcards, signage, office forms, and brochures personalized for each listing
•Prepare communications, such as memos, emails, invoices, reports and other correspondence
•Write and edit documents - letters, reports and instruction manuals
•Compose and copy-edit marketing materials for social media and company website
•Ensure paperwork compliance within the appropriate geographic jurisdiction
•Ensure advertising compliance with Real Estate Commission Code of Ethics Advertising Guidelines
•Maintain sound relationships with clients & contractors through attentive and timely communication
Maryland Library Services
Proprietor
Baltimore, MD
1993-1996
• Maintain and support 4 law libraries by organizing and updating research materials
• Hire and oversee employees
Tydings & Rosenberg
Bookkeeper
• Maintain financial records; post transactions; bill clients; track attorneys' billable hours
Baltimore, MD
1991-1993
Real Estate Licenses
• OR Real Estate Broker since April 2018
• DC Real Estate Salesperson since January 2003
• MD Real Estate Salesperson since November 2002
Software & Technology
• MS Office - Word, Excel, Outlook, Power Point, Publisher, Teams
• G Suite
• SharePoint
• QuickBooks
• Adobe Creative Suite - Photoshop, InDesign, Dreamweaver, Illustrator
• Online tools & CRMs - MailChimp, Canva, Constant Contact, SalesForce, Brivity, DotLoop,
Docusign, ZipForms, Top Producer, M------------, Workforce, MyE------------, Dropbox
Education
• BA - Art History - University of MD