Executive Assistant
Location: San Diego, CA, United States
School: UC Berkeley
Field of Study: sociology

Executive Assistant

Given the opportunity to support your executives I will employ my extensive experience in administration personal assistance and strategic planing. With my office, executive assistance and finance background, I will provide insightful initiative and skilled high level support. I am well versed in social media maketing, software and developing systems and enjoy multitasking with deadlines. Being service focused and organized I will provide you with professional and graceful assistance. I hope to meet with you in order to discuss how I may further contribute to your success.

Highlight of Qualifications:
Languages: English/ conversational Spanish, Social Media Marketing, corporate event and fundraiser management, visual and media presentation leader

Education: B.A Sociology, University of California Berkeley
A.A, Psychology
A.A, Elementary Education
A.A, University Studies
Solano Community College Fairfield, CA

Technical and Systems Knowledge:
Scheduling Systems – Vistitrax, Outlook
Accounting, Administrative, Tax Software –
Shelby, Quicken, Banner, PROMPT/Passport/Footprints HTML/MAC/Smart board
Word Processing/Documents - Proficient Microsoft Office Suite, Adobe
Human Resources – FMLA, EDD, HIPAA, Workers Compensation, Utilization Management, Performance Evaluation

Professional Experience:
Executive Confidential Legal Coordinator of Contracts Peralta Community College District
District Paralegal assisting general counsel to provide a broad range of routine paraprofessional, technical, and administrative support services to the Chancellor. Service to four community colleges, specializing in employment, labor, educational governance, strategic planning, litigation and contract and grant review, interest projections & payments, budget & financial management, negotiated contracts, relationship development & retention, project management, strategic planning. Developed and implemented district wide legal systems and provided internal leadership training. Support in litigation such as document production, served as liaison to outside attorneys, legal and/or factual research and analysis, drafting and conference representative.

Office Assistant to Superintendent-President Solano Community College 2012-2014
Experience working with staff, faculty and Board members. Handle confidential documents, Board meeting setup and attendance, presidential calendaring, coordinated staff recognition events, receptions, social functions and meetings for the Superintendent/President; with the staff and community. Familiarity with the Brown Act, prepared correspondence for elected officials and external clients, proofing of agenda, research projects, student support services, oversaw parking permit system for Superintendent/President. Prepared and distributed evaluations of administrators supervised by the Superintendent/President, and the Governing Board’s self-evaluation. Established and maintained records and files for the Superintendent/President and Governing Board. Made comprehensive travel arrangements, reviewed and updated codes in the District’s policies and procedures manual.

Office Assistant Liberal Arts Department Solano Community College 2010-2012
Worked directly with the Dean to ensure departmental success for internal staff, faculty and students. Assisted in the development and monitoring of the department budget; prepared purchase requisitions; knowledge of FOAP codes, direct pay and petty cash preparation, initiated, prepared, and submitted budget revisions and corrections. Established Deans calendaring including faculty evaluation meetings. Coordinated faculty schedules for the fiscal year, utilized Banner system for course schedule data reports, disposition of transfers, add codes, course assignments, and petitions. Maintained records, filing systems, and logs; monitored staff/faculty scheduling and attendance as assigned; received, opened, and distributed incoming mail; initiated and transmitted inter-office memorandums and notices, created and organized filing systems.

Assistant Director of Scheduling Your Home Nursing 2002-2010
Provided executive administrative assistance/Managed care & human resource support to Napa Valley’s elite. Worked one on one with CEO's, POA'S and Estate Executives to provide specialized medical care plans. Acted as a point of contact for 100+ clientele provided customized staffing/scheduling needs via telephone or in person with deadlines. Created customized medical care instructions and paired clients with nurses to meet specific needs. Heavy electronic/manual calendaring while accommodating last minute changes to schedules, established bill & pay rates, provided department executives with financial forecasts as well as staff development & analyzation reviews, expense reports, electronic filing, document verification's, proofreading & editing, drafted correspondence & contracts, representative at EDD hearings, marketing. Hired nurses and provided orientation and training for home medical positions. Visted patient homes to ensure quality and excellence of patient care and follow up. Represented the company at hospital events and promoted leads through medical fairs and word of mouth.

Event Coordinator   NCOMPASS Staffing Los Angeles CA 2011-current
Traveled to location to coordinate on-site events for large corporations with vendors/ radio stations, performed walk- thru’s with GM’s or Spoc’s, traveling and photographing event site, hosted event, crowd control set ups and crowd interaction, event and store security coordination, restroom/ parking control, scheduled entertainment, recap reports, mapping and diagrams, staffing, setup meetings, equipment rental confirmations, inventory, event organization, training webinars, on-call 24/7, telecommuting.

References: Letters available upon request

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