Valerie Lazzari Resume 2018
VALERIE R. LAZZARI
168 Belltown Road #25
Stamford, CT 06905
Phone: ------------
Email: ------------
Experience:
2016-2018
RENSSELAER COUNTY REGIONAL CHAMBER OF COMMERCE
TROY, NY
Executive Assistant to the President
Supported the President’s day-to-day functions and managed office operations
• Managed calendaring on behalf of the President and the office, including all Executive conference rooms
• Served as Board Secretary coordinating all Board and Executive Committee meetings, communications, materials, logistics and taking all confidential meeting minutes
• Functioned as liaison to all office vendors including office supplies, phone and IT systems
• Processed event registrations for the Chamber’s many programs and special events for our members
• Served as hiring coordinator for all internal and intern hires
• Processed various expense reports, mailings and interfaced with Chamber members on a daily basis
2015-2016
SMARTSHEET BELLEVUE, WA
Executive Assistant to the Chief Executive Officer
Supported the CEO’s day-to-day functions at one of the fastest growing companies in cloud solutions
• Managed communications, email and calendaring on behalf of the CEO
• Worked closely with staffing agencies to arrange internal interview loops and coordinate personalized travel arrangements for high-level confidential candidates
• Arranged detailed travel plans and itineraries for CEO, EVPs, guests, candidates, and team members
• Developed new organizational and streamlining strategies for the CEO in a fast paced and rapidly growing environment
• Took on project management responsibilities over multiple projects spanning HR, Sales and Finance
• Built and maintained excellent relationships and communications with Board of Directors, team members, cross-functionally, and other administrators
• Managed company travel arrangements and planned Sales Event in Maui for more than 25 people
• Processed expense reports and coordinated logistics and prepared reports and presentations for Quarterly Board meetings
• Facilitated growth in the company through coordinating large company and recruiting events
2012-2015
HARVARD UNIVERSITY CAMBRIDGE, MA
Program Administrator – Advising Programs Office (APO)
Managed and coordinated all advising events and programming for 1,700 First Years annually
• Guided students in choosing between 49 concentrations through managing Advising Fortnight, 70 events over two weeks for all Harvard First Years
• Coordinated 15 events during fall orientation that allow students to navigate through Harvard’s academic choices for incoming students
• Managed a team of 5 people to develop a robust advising website, and assist in logistics for APO events
• Managed all logistical and programming timelines for the department to keep our team on track
• Oversaw relationships for APO between 30 administrative departments and 49 academic concentrations
• Managed annual 49 Book design and creation - a book of information on advising and academics
• Developed, coordinated, filmed and managed a flipped classroom approach on education for incoming advisors on new advising methods to foster student growth, and encourage more targeted questions
• Managed all access to the Advising Network Portal, a database for advising relationships
• Led brainstorming sessions to generate ideas to increase student engagement in advising events
• Managed team’s calendar, scheduled planning meetings, processed various mailings and expense reports
Administrative Coordinator - APO
Supported the Advising Programs Office
• Responsible for general office and database management as well as coordinating logistics for all advising programming
Executive Assistant - APO
Supported the Dean of Advising
• Managed the Dean’s calendar and helped coordinate advising events at all levels
2009-2012
DANA-FARBER CANCER INSTITUTE BOSTON, MA
Executive Assistant
Supported the Department of Strategic Planning
• Scheduled meetings with high level physicians and executives, created meeting/event materials and agendas, analyzed and reported on monthly expenses for several disease centers
• Recognized by CEO for coordinating the planning and execution of the President/CEO’s Strategic Planning Retreat at an offsite Hotel for 150 managers and physicians and received prestigious Partners in Excellence award for having a critical role in Dana-Farber’s Personalized Medicine initiative
2007-2008
YAHOO, INC.
BOSTON, MA
Executive Assistant/Event Coordinator
Assistant to the Vice President of Agency Development and Assistant to the Tech Telco Team. Orchestrated various high-level client events in Boston, New York City, Washington D.C. and at Yahoo! headquarters in Sunnyvale, CA.
• Responsible for all aspects of events, including reserving hotel conference rooms, managing on-site set up, working within specific budget constraints, managing RSVP’s, ordering appropriate catering, creating official Yahoo! signage, badges and agendas, ordering client gifts, managing all brand marketing, and overseeing the final event
• Developed and maintained professional relationships with various vendors and other departments
2005-2007
CITY EXPRESS BOSTON, MA
Executive Assistant
Assistant to the President, Vice President, and Controller; served as a resource and liaison to company staff
• Processed payroll and cash deposits, drafted internal reports, settlements, and RFP proposals, handled multiple customer service related calls, coordinated Massachusetts Delivery Association events and various client meetings
EDUCATION:
SUFFOLK UNIVERSITY BOSTON, MA
Bachelor of Science in Advertising, Minor in Psychology - May 2005
SKILLS
Microsoft Office Suite, Google for Work Suite, Adobe InDesign, Lightroom and Photoshop, Smartsheet Collaborative Work Management Software, Gild Recruiting Software, Open Scholar and iSite web services, Squarespace, Salesforce, Peachtree, Concour Expense Software, eProcurement Supply Order Software, Cvent Event Management Software
PERSONAL
Portrait Photographer, Certified Event Planner, Social Media strategist
VALERIE R. LAZZARI
168 Belltown Road #25
Stamford, CT 06905
Phone: ------------
Email: ------------
Experience:
2016-2018
RENSSELAER COUNTY REGIONAL CHAMBER OF COMMERCE
TROY, NY
Executive Assistant to the President
Supported the President’s day-to-day functions and managed office operations
• Managed calendaring on behalf of the President and the office, including all Executive conference rooms
• Served as Board Secretary coordinating all Board and Executive Committee meetings, communications, materials, logistics and taking all confidential meeting minutes
• Functioned as liaison to all office vendors including office supplies, phone and IT systems
• Processed event registrations for the Chamber’s many programs and special events for our members
• Served as hiring coordinator for all internal and intern hires
• Processed various expense reports, mailings and interfaced with Chamber members on a daily basis
2015-2016
SMARTSHEET BELLEVUE, WA
Executive Assistant to the Chief Executive Officer
Supported the CEO’s day-to-day functions at one of the fastest growing companies in cloud solutions
• Managed communications, email and calendaring on behalf of the CEO
• Worked closely with staffing agencies to arrange internal interview loops and coordinate personalized travel arrangements for high-level confidential candidates
• Arranged detailed travel plans and itineraries for CEO, EVPs, guests, candidates, and team members
• Developed new organizational and streamlining strategies for the CEO in a fast paced and rapidly growing environment
• Took on project management responsibilities over multiple projects spanning HR, Sales and Finance
• Built and maintained excellent relationships and communications with Board of Directors, team members, cross-functionally, and other administrators
• Managed company travel arrangements and planned Sales Event in Maui for more than 25 people
• Processed expense reports and coordinated logistics and prepared reports and presentations for Quarterly Board meetings
• Facilitated growth in the company through coordinating large company and recruiting events
2012-2015
HARVARD UNIVERSITY CAMBRIDGE, MA
Program Administrator – Advising Programs Office (APO)
Managed and coordinated all advising events and programming for 1,700 First Years annually
• Guided students in choosing between 49 concentrations through managing Advising Fortnight, 70 events over two weeks for all Harvard First Years
• Coordinated 15 events during fall orientation that allow students to navigate through Harvard’s academic choices for incoming students
• Managed a team of 5 people to develop a robust advising website, and assist in logistics for APO events
• Managed all logistical and programming timelines for the department to keep our team on track
• Oversaw relationships for APO between 30 administrative departments and 49 academic concentrations
• Managed annual 49 Book design and creation - a book of information on advising and academics
• Developed, coordinated, filmed and managed a flipped classroom approach on education for incoming advisors on new advising methods to foster student growth, and encourage more targeted questions
• Managed all access to the Advising Network Portal, a database for advising relationships
• Led brainstorming sessions to generate ideas to increase student engagement in advising events
• Managed team’s calendar, scheduled planning meetings, processed various mailings and expense reports
Administrative Coordinator - APO
Supported the Advising Programs Office
• Responsible for general office and database management as well as coordinating logistics for all advising programming
Executive Assistant - APO
Supported the Dean of Advising
• Managed the Dean’s calendar and helped coordinate advising events at all levels
2009-2012
DANA-FARBER CANCER INSTITUTE BOSTON, MA
Executive Assistant
Supported the Department of Strategic Planning
• Scheduled meetings with high level physicians and executives, created meeting/event materials and agendas, analyzed and reported on monthly expenses for several disease centers
• Recognized by CEO for coordinating the planning and execution of the President/CEO’s Strategic Planning Retreat at an offsite Hotel for 150 managers and physicians and received prestigious Partners in Excellence award for having a critical role in Dana-Farber’s Personalized Medicine initiative
2007-2008
YAHOO, INC.
BOSTON, MA
Executive Assistant/Event Coordinator
Assistant to the Vice President of Agency Development and Assistant to the Tech Telco Team. Orchestrated various high-level client events in Boston, New York City, Washington D.C. and at Yahoo! headquarters in Sunnyvale, CA.
• Responsible for all aspects of events, including reserving hotel conference rooms, managing on-site set up, working within specific budget constraints, managing RSVP’s, ordering appropriate catering, creating official Yahoo! signage, badges and agendas, ordering client gifts, managing all brand marketing, and overseeing the final event
• Developed and maintained professional relationships with various vendors and other departments
2005-2007
CITY EXPRESS BOSTON, MA
Executive Assistant
Assistant to the President, Vice President, and Controller; served as a resource and liaison to company staff
• Processed payroll and cash deposits, drafted internal reports, settlements, and RFP proposals, handled multiple customer service related calls, coordinated Massachusetts Delivery Association events and various client meetings
EDUCATION:
SUFFOLK UNIVERSITY BOSTON, MA
Bachelor of Science in Advertising, Minor in Psychology - May 2005
SKILLS
Microsoft Office Suite, Google for Work Suite, Adobe InDesign, Lightroom and Photoshop, Smartsheet Collaborative Work Management Software, Gild Recruiting Software, Open Scholar and iSite web services, Squarespace, Salesforce, Peachtree, Concour Expense Software, eProcurement Supply Order Software, Cvent Event Management Software
PERSONAL
Portrait Photographer, Certified Event Planner, Social Media strategist