Top Rate Executive/Administrative Assistant
PATRICIA A. STUDER
13310 Caminito Ciera, Unit 182
San Diego, CA 92129
------------ (mobile) ------------
SKILL SET
Executive/Administrative/Management/Personal Assistant
P.R. Assistant/Sales & Marketing Coordinator
Banking Ops Supervisor/Training Coordinator/Customer Service/New Accounts Rep/Teller
CAREER SNAPSHOT
Wawanesa Insurance (temporary position) Dec. 2017 – Apr. 2018
Executive Assistant to President, U.S. Operations
• Provided superior comprehensive and confidential administrative support to the President and his VPs/executive team during their management transition. Duties included calendaring, events and meeting set-up, catering, travel planning and related activities, PCards and expense reports, presentations, filing (hard copy and SharePoint), mail/package shipping and receiving, customer calls, office supplies maintenance plus other ad hoc special projects.
CRC Health/Acadia Healthcare, Inc. (Carlsbad, CA) Nov. 2014 – Sept. 2017
Executive Assistant to President, CTC Division
• Independently perform advanced administrative tasks, confidential assignments and special projects while exercising considerable discretion and independent judgment with finesse and diplomacy
• Manage executive’s schedule, arranging appointments, meetings, conference calls, etc.
• Plan, organize and schedule complex on and offsite meetings/events from contract negation to wrap-up
• Conduct research/gather and compile data to prepare reports and PowerPoint presentations
• Provide ad hoc support to executive’s national executive team plus other senior management and team members
• Compose/proof complex documents using Microsoft Office Suite
• Negotiate hotel corporate rates plus coordinate travel for current/potential staff members and visitors
• Create and submit “audit-proof” expense reports using Concur
• Handle calls from internal and external clients/staff
Imprimis Pharmaceuticals, Inc. Jul. 2013 – Apr. 2014
Executive Assistant
• Support specialist for the corporate office. In addition to the administrative basics, coordinated multiple office management projects that drew upon a wide variety of my eclectic skill set.
Digirad (Poway, CA) Oct. 2012 – Jun. 2013
Executive Assistant to President & CFO/Commercial Operations Specialist
• Supported the marketing, sales and clinical teams, including field-based personnel by providing Executive level support for the SVP Commercial Operations and the CMO (Chief Medical Officer). Interacted with internal executives, external customers including Key Opinion Leaders and distributors, plus assisted in the implementation of marketing and sales programs to support commercial strategies and tactics including event management, contract administration, website content management, and coordinate Advisory Board and other meetings.
Pfizer (La Jolla, CA) (temporary position) Jan. 2012 – Jun. 2012
Administrative Assistant
• Administrative/P.R. Assistant supporting the Public Relations Directors for Pfizer’s east and west coast divisions.
Proven track record in the following areas:
• Proactively providing confidential support to executives/their teams to help successfully achieve/exceed goals
• Managing office matters including maintenance, safety and security
• Coordinating domestic/international travel plus timely submission of expense reports
• Mentoring and leading administrative staff
• Serving as liaison between executive office and Boards of Directors, committees, government agencies, staff, vendors and property managers
• Creating, editing and proofing advertising copy/company footprint information
• Managing and maintaining databases for mailing/communication purposes
• Designing and presenting clerical and supervisory processes/procedures/program materials
• Excellent contract negotiation skills
Allianz Global Investors Capital (San Diego, CA) Aug. 2011 – Nov. 2011
Administrative/PR Assistant to the SVP/Head of Public Relations
• Responsible for a wide variety of confidential and time-sensitive materials and information.
• Work closely with SVP Public Relations, Executive Team, Legal/Compliance, Marketing, and Business Development.
• Maintain calendars and manage on/off-site meeting logistics.
• Coordinate travel/itineraries via internal travel department/external resources.
• Create and process expense reports via Concur.
• Update and archive press list and binder (hard and soft copies).
• Work with PR Newswire/specified distribution list to send press releases.
• Online news searches to access articles for review and possible distribution.
• Assist with press mailings (newsletters, white papers, PR strategy push, holiday cards).
• Pull materials and create presentations from Bookbuilder.
• Post AGIC highlights to intranet Wall of Fame.
• Circulate check requests and invoices to Finance plus maintain archives.
• Track and renew extensive publication subscriptions and industry memberships.
• Monitor and order reprints for lobby literature rack.
• Order and maintain office supplies via online system.
• Research/compile/present data for ad hoc special projects.
San Diego North Convention & Visitors Bureau (San Diego, CA) Sept. 2008 – May 2009
Executive Assistant to President and CEO, Vice President Sales & Marketing, and Marketing Director
• Served as a liaison between the executive office and the media, Board of Directors, clients/membership, key stakeholders, government agencies, staff, vendors and property managers
• Managed projects with development of timelines, budgets, milestones/deliverables, expense and status reports
• Compiled and analyzed information for inclusion into reports and funding proposals plus managed and maintained stakeholder/employee database for mailings/e-communications
• Developed and maintained comprehensive and organized paper and electronic filing systems of essential documents including corporate files, contracts, policies and procedures
• Initiated, processed and tracked invoices, purchase orders and check requests; coordinated the purchasing and distribution of supplies and equipment; submitted/audit-proof expense reports
• Mentored and lead administrative staff plus developed and presented on-the-job trainings to employees/service providers on safety, security, telecommunications system and maintenance issues
General Atomics (San Diego, CA) Aug. 2005 – Mar. 2008
Management Assistant to Director of Administration and H.R., P.R., Security and Safety Directors
• Reviewed PR documents/presentations/communications prior to distribution
• Assisted in preparing/proofing/distributing statements/responses to media inquiries/press mailings
• Worked with specified distribution lists to send press releases plus updated/maintained press contact list
• Coordinated compliance training sign-ups and managed certification requirements/filing systems
• Researched, compiled/summarized data and prepared departmental reports of a highly confidential nature utilizing confidential information such as company business plans, budgets and staffing forecasts; tracked progress on work assignments delegated to others
• Prepared/processed check requests, invoices, expense reports and monthly executive reports
• Coordinated meetings and special project/events/managed onsite logistics (annual United Way Campaign, off-site company picnic for 2,000+ attendees, department holiday parties and on-site annual flu shots/quarterly blood drives)
La Jolla Institute for Allergy and Immunology (San Diego, CA) Aug. 1999 – Apr. 2004
Executive Assistant to Chief Operating Officer/Executive VP
• Budget planning/tracking plus coordination of business package insurance renewals
• Managed intellectual property/material transfers plus related filing system/data base for all technology disclosures/collaboration agreements documentation
• Coordinated arrangements/anticipated follow-up/expedited communication for meetings, conferences, fundraisers and special projects (Board of Directors, endowment lectures, events, internal/outside staff and committees/agencies)
• Tracked and renewed subscriptions (publications and industry memberships)
.
Novartis Agricultural Discovery Institute (San Diego, CA) Jan. 1999 – Jul. 1999
Executive Assistant to President/CEO
• Ordered/monitored reprints
• Facilitated Board meetings, dinners and special activities
• Provided administrative support and coordinated calendar, meetings, speaking engagements and files
• Arranged extensive international/domestic travel and accommodations plus passports/visas
COMPUTER/BUSINESS SKILLS
MS Office 2003, 2007, 2010: MS Word, Excel, PowerPoint, Outlook, Access, Project
DocuShare, Getting Legal Done (GLD); Entourage; Concur; Lotus Notes; InfoTrac; iDSS
Typing 70+ WPM (0 errors); Data Entry/10-key by touch; Dictaphone Transcription
Marketing/Communications/Public Relations
Seminars/Meetings/Special Event Planning/Execution
Training & Development/Procedures/Presentations
Customer Service (Banking et al)
EDUCATION
Active Shooter Response in Healthcare Settings – Carlsbad, CA
Customer Service – An HCCS Regulatory Course, Carlsbad, CA
Acadia – Zero Tolerance, Carlsbad, CA
Rapid Regulatory Compliance: Nonclinical II - An HCCS Regulatory Course, Carlsbad, CA
Rapid Regulatory Compliance: Nonclinical I - An HCCS Regulatory Course, Carlsbad, CA
C.O.R.E. Learning Program:
C.O.R.E. Learning Program: CRC Orientation, Carlsbad, CA
C.O.R.E. Learning Program: Contracting 101, Carlsbad, CA
C.O.R.E. Learning Program: Professional Ethics and Boundaries, Carlsbad, CA
C.O.R.E. Learning Program: Onboarding Tips and Toolkits, Carlsbad, CA
C.O.R.E. Learning Program: CTC Financial Management, Carlsbad, CA
C.O.R.E. Learning Program: Concur, Carlsbad, CA
C.O.R.E. Learning Program: Wage and Hour, Carlsbad, CA
C.O.R.E. Learning Program: ADA Compliance, Carlsbad, CA
C.O.R.E. Learning Program: Performance Management – Conducting Effective Reviews, Carlsbad, CA
C.O.R.E. Learning Program: D.E.A. – Preparing for Inspection, Carlsbad, CA
C.O.R.E. Learning Program: Effective Treatment – Military Population, Carlsbad, CA
C.O.R.E. Learning Program: Blue Ribbon Bonus Program, Carlsbad, CA
C.O.R.E. Learning Program: Nutrition for Healthy Living, Carlsbad, CA
C.O.R.E. Learning Program: CTC New Hire Orientation Process and Paperwork, Carlsbad, CA
GLD - Legal Documents/Contracts Database, San Diego, CA
KPERS/PathwayNet - Expense Reporting, San Diego, CA
KP TimeKeeping System - Timekeeper, San Diego, CA
EasyNet - Engineering/Environmental Maintenance Requisitions, San Diego, CA
Tracks/iDSS Data Base Training, San Diego, CA
Tenant Life Safety Training/Coordinator, San Diego, CA
Sexual Harassment Prevention Training, San Diego, CA
A-SAP/CATS Training/HR101, GA-San Diego, CA
LSNC Ergo Training/Coordinator, GA-San Diego, CA
Career Related Business Seminars - Project/Time/Stress Management/Organization
Group Psychology, Mesa College, San Diego, CA
UCLA Training & Development Certificate Program, Los Angeles, CA
American Institute of Banking Coursework, Hamilton OH
Cooperative Office Education (C.O.E.) Business Certification, Hamilton, OH
High School Diploma: Taft Senior High School, Hamilton, OH
PATRICIA A. STUDER
13310 Caminito Ciera, Unit 182
San Diego, CA 92129
------------ (mobile) ------------
SKILL SET
Executive/Administrative/Management/Personal Assistant
P.R. Assistant/Sales & Marketing Coordinator
Banking Ops Supervisor/Training Coordinator/Customer Service/New Accounts Rep/Teller
CAREER SNAPSHOT
Wawanesa Insurance (temporary position) Dec. 2017 – Apr. 2018
Executive Assistant to President, U.S. Operations
• Provided superior comprehensive and confidential administrative support to the President and his VPs/executive team during their management transition. Duties included calendaring, events and meeting set-up, catering, travel planning and related activities, PCards and expense reports, presentations, filing (hard copy and SharePoint), mail/package shipping and receiving, customer calls, office supplies maintenance plus other ad hoc special projects.
CRC Health/Acadia Healthcare, Inc. (Carlsbad, CA) Nov. 2014 – Sept. 2017
Executive Assistant to President, CTC Division
• Independently perform advanced administrative tasks, confidential assignments and special projects while exercising considerable discretion and independent judgment with finesse and diplomacy
• Manage executive’s schedule, arranging appointments, meetings, conference calls, etc.
• Plan, organize and schedule complex on and offsite meetings/events from contract negation to wrap-up
• Conduct research/gather and compile data to prepare reports and PowerPoint presentations
• Provide ad hoc support to executive’s national executive team plus other senior management and team members
• Compose/proof complex documents using Microsoft Office Suite
• Negotiate hotel corporate rates plus coordinate travel for current/potential staff members and visitors
• Create and submit “audit-proof” expense reports using Concur
• Handle calls from internal and external clients/staff
Imprimis Pharmaceuticals, Inc. Jul. 2013 – Apr. 2014
Executive Assistant
• Support specialist for the corporate office. In addition to the administrative basics, coordinated multiple office management projects that drew upon a wide variety of my eclectic skill set.
Digirad (Poway, CA) Oct. 2012 – Jun. 2013
Executive Assistant to President & CFO/Commercial Operations Specialist
• Supported the marketing, sales and clinical teams, including field-based personnel by providing Executive level support for the SVP Commercial Operations and the CMO (Chief Medical Officer). Interacted with internal executives, external customers including Key Opinion Leaders and distributors, plus assisted in the implementation of marketing and sales programs to support commercial strategies and tactics including event management, contract administration, website content management, and coordinate Advisory Board and other meetings.
Pfizer (La Jolla, CA) (temporary position) Jan. 2012 – Jun. 2012
Administrative Assistant
• Administrative/P.R. Assistant supporting the Public Relations Directors for Pfizer’s east and west coast divisions.
Proven track record in the following areas:
• Proactively providing confidential support to executives/their teams to help successfully achieve/exceed goals
• Managing office matters including maintenance, safety and security
• Coordinating domestic/international travel plus timely submission of expense reports
• Mentoring and leading administrative staff
• Serving as liaison between executive office and Boards of Directors, committees, government agencies, staff, vendors and property managers
• Creating, editing and proofing advertising copy/company footprint information
• Managing and maintaining databases for mailing/communication purposes
• Designing and presenting clerical and supervisory processes/procedures/program materials
• Excellent contract negotiation skills
Allianz Global Investors Capital (San Diego, CA) Aug. 2011 – Nov. 2011
Administrative/PR Assistant to the SVP/Head of Public Relations
• Responsible for a wide variety of confidential and time-sensitive materials and information.
• Work closely with SVP Public Relations, Executive Team, Legal/Compliance, Marketing, and Business Development.
• Maintain calendars and manage on/off-site meeting logistics.
• Coordinate travel/itineraries via internal travel department/external resources.
• Create and process expense reports via Concur.
• Update and archive press list and binder (hard and soft copies).
• Work with PR Newswire/specified distribution list to send press releases.
• Online news searches to access articles for review and possible distribution.
• Assist with press mailings (newsletters, white papers, PR strategy push, holiday cards).
• Pull materials and create presentations from Bookbuilder.
• Post AGIC highlights to intranet Wall of Fame.
• Circulate check requests and invoices to Finance plus maintain archives.
• Track and renew extensive publication subscriptions and industry memberships.
• Monitor and order reprints for lobby literature rack.
• Order and maintain office supplies via online system.
• Research/compile/present data for ad hoc special projects.
San Diego North Convention & Visitors Bureau (San Diego, CA) Sept. 2008 – May 2009
Executive Assistant to President and CEO, Vice President Sales & Marketing, and Marketing Director
• Served as a liaison between the executive office and the media, Board of Directors, clients/membership, key stakeholders, government agencies, staff, vendors and property managers
• Managed projects with development of timelines, budgets, milestones/deliverables, expense and status reports
• Compiled and analyzed information for inclusion into reports and funding proposals plus managed and maintained stakeholder/employee database for mailings/e-communications
• Developed and maintained comprehensive and organized paper and electronic filing systems of essential documents including corporate files, contracts, policies and procedures
• Initiated, processed and tracked invoices, purchase orders and check requests; coordinated the purchasing and distribution of supplies and equipment; submitted/audit-proof expense reports
• Mentored and lead administrative staff plus developed and presented on-the-job trainings to employees/service providers on safety, security, telecommunications system and maintenance issues
General Atomics (San Diego, CA) Aug. 2005 – Mar. 2008
Management Assistant to Director of Administration and H.R., P.R., Security and Safety Directors
• Reviewed PR documents/presentations/communications prior to distribution
• Assisted in preparing/proofing/distributing statements/responses to media inquiries/press mailings
• Worked with specified distribution lists to send press releases plus updated/maintained press contact list
• Coordinated compliance training sign-ups and managed certification requirements/filing systems
• Researched, compiled/summarized data and prepared departmental reports of a highly confidential nature utilizing confidential information such as company business plans, budgets and staffing forecasts; tracked progress on work assignments delegated to others
• Prepared/processed check requests, invoices, expense reports and monthly executive reports
• Coordinated meetings and special project/events/managed onsite logistics (annual United Way Campaign, off-site company picnic for 2,000+ attendees, department holiday parties and on-site annual flu shots/quarterly blood drives)
La Jolla Institute for Allergy and Immunology (San Diego, CA) Aug. 1999 – Apr. 2004
Executive Assistant to Chief Operating Officer/Executive VP
• Budget planning/tracking plus coordination of business package insurance renewals
• Managed intellectual property/material transfers plus related filing system/data base for all technology disclosures/collaboration agreements documentation
• Coordinated arrangements/anticipated follow-up/expedited communication for meetings, conferences, fundraisers and special projects (Board of Directors, endowment lectures, events, internal/outside staff and committees/agencies)
• Tracked and renewed subscriptions (publications and industry memberships)
.
Novartis Agricultural Discovery Institute (San Diego, CA) Jan. 1999 – Jul. 1999
Executive Assistant to President/CEO
• Ordered/monitored reprints
• Facilitated Board meetings, dinners and special activities
• Provided administrative support and coordinated calendar, meetings, speaking engagements and files
• Arranged extensive international/domestic travel and accommodations plus passports/visas
COMPUTER/BUSINESS SKILLS
MS Office 2003, 2007, 2010: MS Word, Excel, PowerPoint, Outlook, Access, Project
DocuShare, Getting Legal Done (GLD); Entourage; Concur; Lotus Notes; InfoTrac; iDSS
Typing 70+ WPM (0 errors); Data Entry/10-key by touch; Dictaphone Transcription
Marketing/Communications/Public Relations
Seminars/Meetings/Special Event Planning/Execution
Training & Development/Procedures/Presentations
Customer Service (Banking et al)
EDUCATION
Active Shooter Response in Healthcare Settings – Carlsbad, CA
Customer Service – An HCCS Regulatory Course, Carlsbad, CA
Acadia – Zero Tolerance, Carlsbad, CA
Rapid Regulatory Compliance: Nonclinical II - An HCCS Regulatory Course, Carlsbad, CA
Rapid Regulatory Compliance: Nonclinical I - An HCCS Regulatory Course, Carlsbad, CA
C.O.R.E. Learning Program:
C.O.R.E. Learning Program: CRC Orientation, Carlsbad, CA
C.O.R.E. Learning Program: Contracting 101, Carlsbad, CA
C.O.R.E. Learning Program: Professional Ethics and Boundaries, Carlsbad, CA
C.O.R.E. Learning Program: Onboarding Tips and Toolkits, Carlsbad, CA
C.O.R.E. Learning Program: CTC Financial Management, Carlsbad, CA
C.O.R.E. Learning Program: Concur, Carlsbad, CA
C.O.R.E. Learning Program: Wage and Hour, Carlsbad, CA
C.O.R.E. Learning Program: ADA Compliance, Carlsbad, CA
C.O.R.E. Learning Program: Performance Management – Conducting Effective Reviews, Carlsbad, CA
C.O.R.E. Learning Program: D.E.A. – Preparing for Inspection, Carlsbad, CA
C.O.R.E. Learning Program: Effective Treatment – Military Population, Carlsbad, CA
C.O.R.E. Learning Program: Blue Ribbon Bonus Program, Carlsbad, CA
C.O.R.E. Learning Program: Nutrition for Healthy Living, Carlsbad, CA
C.O.R.E. Learning Program: CTC New Hire Orientation Process and Paperwork, Carlsbad, CA
GLD - Legal Documents/Contracts Database, San Diego, CA
KPERS/PathwayNet - Expense Reporting, San Diego, CA
KP TimeKeeping System - Timekeeper, San Diego, CA
EasyNet - Engineering/Environmental Maintenance Requisitions, San Diego, CA
Tracks/iDSS Data Base Training, San Diego, CA
Tenant Life Safety Training/Coordinator, San Diego, CA
Sexual Harassment Prevention Training, San Diego, CA
A-SAP/CATS Training/HR101, GA-San Diego, CA
LSNC Ergo Training/Coordinator, GA-San Diego, CA
Career Related Business Seminars - Project/Time/Stress Management/Organization
Group Psychology, Mesa College, San Diego, CA
UCLA Training & Development Certificate Program, Los Angeles, CA
American Institute of Banking Coursework, Hamilton OH
Cooperative Office Education (C.O.E.) Business Certification, Hamilton, OH
High School Diploma: Taft Senior High School, Hamilton, OH