Tarsha A. Moon Resume
TARSHA ANTIONETTE MOON
Telephone: ------------ Glenn Dale, MD 20769, USA E-mail : ------------
Knowledgeable professional with over 15 years of experience providing senior executive assistant and administrative roles in the Federal government. Provide expert leadership skills, multi-tasking skills in a fast-paced environment. Broad scope of experience interfacing with vendors, clients, senior management, and support staff. I have strong interpersonal skills and team oriented. Key competencies include problem solving, effective decision making, organizing and planning, critical thinking, tolerance for high stress environments, a customer-centered approach, adaptability and initiative. Have strong communication and organizational skills that lead to be a trusted advisor and consultant to senior management, and team members.
Certification, Program & Management Analysis
USDA Graduate School, Washington, DC 04/2011
Associate of Arts, General Studies
Prince George’s Community College, Largo, MD (coursework)06/2001
Strategic Acquisition Systems WP8: Tables Introduction Management Analysis: Designing
Performance Based Service Contracting Management Analysis: Data Gathering
Freedom of Information Act Fee Estimate
US NUCLEAR REGULATORY COMMISION, OGC………...………………...……… Oct 2016 – Sep 2018
Summary: Acted as the program assistant for the Office of the General Council programs for internal and external partners and respond to inquiries. Coordinated with upper management to define program goals and fiscal objectives. Performed administrative support duties, manage program or office documentation, and coordinate conference calls or travel arrangements.
Developed strategies to capitalize on emerging customers and markets, proactively identified and solved complex problems that impact the overall direction of the business.
Ensured optimal productivity to maintain high customer satisfaction levels through the development and implementation of training programs.
Scheduled and maintain the training calendar.
Routinely prepared statistical reports, tracks contract support and training performed by each division.
Assisted the Division Director, and Program Support Branch on special projects.
Monitored expenditures for contract support funds to avoid any over expenditures.
Assured depositions are ordered and received within the timely manner — coordinated office's training program for both attorneys and support staff.
Maintained daily communication with Commissioners' staff, senior management officials throughout the Agency, and other entities in the Executive and Legislative branches.
Served as the custodian of all classified materials charged to the General Counsel.
Acted as the liaison in administrative matters involving scheduling of meetings and conferences between the General Counsel, Deputy General Counsel, Associate General Counsels, and Executive Director for Operations, the Commission, representatives of private industry and top policy groups of other Government departments.
Used E-Travel and Concur to complete and print forms for domestic and international travel authorizations.
Scheduled travel for General Counsel maintaining lodging, ground transportation using travel policies.
Coordinated and provided oversight of division level administrative activities among three total administrative assistants.
Processed Travel vouchers, travel request (including reservations, ticketing and visas/passports).
Researched files and reviewed documents in order to process Freedom of Information Act request.
Provided proofreading, formatting, and editorial comments for performance appraisals and personnel actions.
Handled sensitive and classified documents daily.
Prepared serval types of correspondence packages for division and office level concurrence.
Entered documents into the Agency-wide Document Access and Management System (ADAMS).
Coordinated divisional all-hands meetings, workshops, retreats, events, conferences, and office meeting daily by using WebEx, and GoTo-Meetings.
Implemented a SharePoint for uploading correspondence and the office tracking system.
Managed the complex schedule of the Director, Deputy Director and other senior level management through Outlook calendar management, in addition to preparing materials needed, in advance.
Completed expense reports online for the Division Director, Deputy Director and four Branch Chiefs.
Served as the Human Resources Management System (timekeeper) for regular and new employees by using HRMS.
Created job announcements, SF-52's personal actions and positional advertisements.
Maintained application database and utilized the Federal Personnel Processing System to confirm employee verification.
US NUCLEAR REGULATORY COMMISION, NMSS……….………...........………...… Jun 2008 – Oct 2016
Summary: Administer and process all applications for various licenses. Maintain all necessary records and update it on systems and conduct various interviews and prepare all required statements. Provide all licenses and permits within required timeframe.
Provided executive support to the Director and four Program Managers and 30 staff members.
Maintained continuous alignment of program scope with objectives and make modifications to enhance effectiveness toward the intended result.
Facilitated day-to-day office activities including sorting mail, answering phones, making copies, greeting visitors, coordinating appointment needs, and maintaining staff calendars.
Prepared and distributed meeting notices, Federal Register notices, and newspaper notices for public meetings as needed.
Defined and initiated programs and projects, manage costs, schedule, and program performance, while ensuring the ultimate success of each program.
Supported front office on all administrative and management support matters.
Reviewed and edited documents, including major and short-term tasks involving figures.
Maintained and corrected the Technical Authorization Codes for employees billing process for payroll using Human Resource Management System.
Maintained the qualification maintenance training database and updated the manual in order to developed branch qualification spreadsheet for senior level malmanagement.
Maintained travel database and updated budget spreadsheet for the division.
Updated Environmental Assessment and Environmental Impact Statement Database in Access for Project Managers.
Updated the public website daily for Low Level Waste division for public access.
Maintained and updated the Operating Plan System. for branch chief’s with in my division.
Managed all contracts through Strategic Acquisition System as the Contracting Officer's Representatives and logistically arranged for major public meetings for the branch.
Developed Excel spreadsheets to assist management in work tracking.
Routinely updated the budget and contract spreadsheets.
Processed Freedom of Information Act requests for my division.
Developed and updated spreadsheet to track branch training and travel needs.
Prepared and processed personal actions by completing SF52 by following all federal requirements.
Analyzed, reviewed and made recommendations concerning Public Meeting regulations and policies.
Reviewed correspondence prepared for the signature of the Director to ensure accuracy with the procedures and guidelines.
Logged all correspondence utilizing the ADAMS to ensure documents are assigned to the appropriate program office or action officer.
Training Project Managers on how to use the webinar for their public meeting throughout the year.
Created and modify all correspondence documents, memos, data call sheet, personal package, reports and Statement of Work that are related to incoming employees and renewals by using Microsoft Office (PowerPoint, Excel and Word).
Planned and coordinate meetings, conferences and workshops with a focus on participant needs assessment, vendor relations, processing forms and paperwork for approval, site inspection, cost analysis, set-ups, audiovisuals, speaker procurement, guest transfer, transportation to and from meeting site, and hotel reservations.
US NUCLEAR REGULATORY COMMISION, ADM….……………………………...Apr 2006 – Jun 2008
Summary: As the Administrative Assistant I guaranteed that the front office ran smoothly and efficiently. Primary responsibilities included customer service, greeting guests, scheduling meetings, and answering routinely phone calls.
Front Office Coordinator
As a Division Secretary I was responsible for providing leadership, support and guidance to other administrative assistants within the division.
Scheduled meetings and maintained the Director's calendar by using Outlook.
Scheduled meetings with senior level managers for the Director, weekly, monthly, quarterly, and all hands meeting.
Handled all meetings, workshops and courses for all staff and scheduled the conference rooms.
Handled all scheduling for the conference room, video conferencing and provide all materials needed for the meetings, create power point presentations and serve as the liaison contact person.
Prepared domestic and foreign travel authorizations to include sponsored travel.
Made travel arrangements including preparing itineraries, making transportation and hotel reservations; preparing travel orders and expense vouchers using the Carlson Travel.
Maintained all senior level management calendars daily, including tracking and following -up with internal and client meetings
Lead or participate in administrative continuous improvement activities by inspiring each team member to perform and produce their best.
Answered telephone and routed calls accordingly.
Provided exceptional customer service with the greeting and acknowledging all customers in a friendly, professional manner.
Compiled front office staff time and attendance reports in HRMS.
Typed, proofread, and assembled correspondence for the division ensured accurate and completeness of documents which were forwarded to the Director for signature.
Corrected documents that needed to be electronic files and make necessary changes in ADAMS.
Worked effectively under pressure and routinely completed assignments within established time frames.
Responsible for handling all personnel packages including renewals, new employees and separation package daily.
Assisted with receiving and distributing mail daily, logs/stamps mail, arranges courier pickup, maintenance of FedEx accounts.
Handled all response to inquire about parking permit/stickers, and assist staff with making sure printing posters, business cards, receiving packages and sending them out by using the shipping request form and communication with the NRC shipping center.
Monitored the use of supplies and equipment for the office.
Consolidated requests to prepare requisition by inputting information into Strategic Acquisition System.
Technical Skills: Proficient in Microsoft® Project, Office (PowerPoint, Access, Excel, Word), Windows® XP, Vista, 7, 8, Apple OSX. SharePoint. Payment Processor. Time & Attendance coordinator. Purchasing Online Tracking System. Web Announcement Publisher. GoTo Meeting and webinar trainer. Travel Coordinator with Concur Travel System. Correspondence Management. Federal Budgeting. Proofreading and editing. Records Management. Technical writing.
Awards & Accomplishments: Various performance awards. Certificates of Appreciation. Certification Special Act Award. Received a Group Cash Award. Mid-Year Award. Employee of the Quarter Award for my performance.