PetersonE Resume
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Location: Wellesley, MA, USA
University: MassBay Community College
Major: Liberal Arts Associates

PetersonE Resume

56 Caughey Street
Waltham MA 02451


MassBay Community College, Wellesley, MA
Liberal Arts Associates Degree

MS Office, Plateau, TrackWise, Dataview, LiveLink, QuickBooks, PowerPoint, WebEx, SharePoint, MemberMax, Constant Contact, Google Aps, Travel, Hotel

BARON INDUSTRIES, INC., Woburn, MA January 2017 to August 2018
Collections and Billing Assistant & Office Coordinator
• Collected over $151,000 in 6 months of outstanding bills going back 3 years.
• Answered all incoming calls.
• Entered all requests for Service Work Orders.
• Completed Service Work Orders and Billed accordingly, ran reports daily.
• Assisted with Invoicing and handling Receivables for all Service Customers past
and present.
• Prepared and Notarized all documents required, W-9, Lien Waivers, Contacts,
AIA’s, etc.
• Reported directly to President and Owner.

PAUL BARIL COMPUTER CONSULTING, Waltham, MA October 2014 to January 2017
Office & Accounting Administrator
• Assisted with Invoicing and handling Payables and Receivables for all Client sites
and in-house.
• Scheduled Client site visits, building occupant moves within assigned facilities
and all other office duties as requested.
• Ensured convenience copiers are working properly, checking for quality via daily
• Maintained records for management reports and inventories of supplies needed,
perform occasional cleaning duties as requested.
• Calculated charges for jobs performed and maintain billing logs.
• Answered customer questions regarding status or feasibility of job requests.
• Updated and generate all Correspondence, Reports and Presentations.
• Reported directly to President and Owner.

CROSSPOINT ENGINEERING, Westwood, MA November 2011 to October 2014
Administrative Assistant & Calibration Coordinator
• Assisted and updated existing database to meet new and improved standards
with validation of company database: Gage Insight.
• Assigned in identification numbering system to all New Equipment for company
and clients.
• Maintained all purchase and service orders in database Researched new office
equipment and standard equipment required to perform calibrations.
• Researched cost for replacement equipment.
• Ran monthly calibration reports and maintained scheduling for all service
calibrations per contract schedules.
• Established client relationships and attended weekly meetings with clients.
• Researched new office equipment and standard equipment required to perform
• Entered calibration reports, vendor certificates of calibrations performed by
outside vendors and in-house technicians.
• Assisted in marketing, soliciting and receiving contracts and purchase orders to
ensure timely scheduling.
• Calculated charges for jobs performed and maintained some billing logs.
• Reported directly to Human Resource Director.


GENZYME CORPORATION, Cambridge, MA July 2010 to November 2011
Administrative Staff Assistant
• Purchased orders processing and quotes maintenance.
• Tracked spending for Metrology Department.
• Delivered superior customer service.
• Processed inquiries according to SOPs.
• Provided accurate clerical support (filing, faxing, copying, data entry, etc.).
• Prepared instrument tolerance work sheets for vendor equipment.
• Ensured department supply needs are met.
• Managed Internal and external meeting coordination, WebEx, travel
• Archived documentation to Iron Mountain.
• Demonstrated discretion and judgment with confidential issues.
• Reported directly to Metrology Manager.

WALTHAM HOUSING AUTHORITY, Waltham, MA September 2001 to July 2010
Maintenance Secretary
• Provided direct contact with all walk-in residents, incoming calls.
• Provided quotes and schedules and submitted orders for project and job
• Maintained file system for all files, requests for bids, and work order requests
for residents.
• Assisted with purchase order and invoice processing for Accounting Department.
• Established new filing and scheduling systems and prepared weekly reports as
• Gathered and maintained records of general maintenance and operations.
• Prepared all office correspondence and reports.
• Prepared records and distributed quote requests for job specifications and
general construction jobs.
• Operated and maintained all office equipment (computers, typewriters, copy
machines, calculators, etc.).
• Reported directly to Maintenance Director.