Patricia M Gaye
PATRICIA M. GAYE
7700 CLOISTER PLACE
GREENBELT, MD 20770
CELL#:------------
EMAIL: GAYE.PATRICIA@YAHOO.COM
Profile:
An accomplished Human Resource and Administrative professional with over 8 years of Administrative Assistant experience including more than 9 years of years of HR experience applying and implementing human resources procedures, policies, rules and regulations for Brooke Grove Foundation and SAIC. Has performed activities such as setting up interviews, assembling HR forms, conducting background checks, conducting new hire orientation and exit interviews, and processing new hires, personnel transfers and relocations. Has performed in an administrative capacity by coordinating and arranging meetings; typing and distributing minutes; scheduling appointments; maintaining calendars; reviewing and approving travel and accommodation reimbursement requests; and tracking and documenting expenses. Possesses impeccable office management skills and abilities. Knowledgeable in Business and Public Administration strategies, and finance management. Extremely organized and proficient in completing assignments. Possesses solid leadership, communication and interpersonal skills to establish rapport with all level of staff and management.
Core Competencies:
• human resource and administration management
• office management skills
• business and public administration strategies
• people oriented, and process driven
• training and capacity building
• training and leadership development
• workplace safety training
• budgeting and finance
• procurement and contracting
• strategic information management; customer service, time management, and organizational skills
PROFESSIONAL EXPERIENCE
Hebrew Home of Greater Washington, Administrative Assistant?08/2007- 10/2013
Provides administrative support for the Vice President of Facilities Management. Organizes, directs and oversees daily administrative functions of the Performance Improvement Program, which includes quality assurance, process improvement, risk management, and corporate compliance. Coordinates training for Common Area Maintenance (CAM) department staff and including researching training institutions and courses; enrolling staff for courses; and making travel arrangements. Coordinates and arranges meetings, schedules appointments, and maintains the calendar for the Vice President and 3 managers. Also coordinates facility repairs, closes out work requests on the computer system and prepares purchase orders. Greets office visitors and answers telephone, receives in coming mails. Maintains the purchase order system also the wheelchair inventory system. Maintains the fire drills and missing person data base
Brooke Grove Foundation, Human Resource Assistant/Supervisor ?10/2004- 08/2007
Human Resources (HR) responsibilities included assembling resumes and scheduling interviews for the Nursing, Dietary and Housekeeping department. Prepared correspondence such as offer and acceptance letters for job applicants. As a member of the Quality Assurance board, participated in making hiring decisions. Conducted background checks and prepared the new hire orientation packages. Re-wrote procedures for processing new hires. These procedures were approved by the manager and implemented. Conducted new hire orientation and training on subject matter including direct deposit, medical benefits, retirement plans, and regulations. Other duties consisted of maintaining the meeting room calendar; file maintenance; performing quality assurance audits; and various clerical duties such as generating memos, posting announcements, typing and distributing minutes. Also did the purchasing for the home which included setting up the logs, codes and distributes mails to the different departments.
Prudential Financial Relocation, Initiation Assistant/Contact Representative ?08/2002 – 10/2004
Served as a Customer Service representative for clients including various government agencies. Performed research, analysis and needs assessment for clients’ financial relocation. Verified clients’ authorization of various transactions and updated the AFIRM system accordingly.
Performed new employee orientation and training on Prudential’s funds relocation program. Provided direction and leadership to junior staff and administrative personnel and invested in their professional development by conducting training on customer service, ethics and institutional rules. Clients included government agencies such as the Department of Defense (DoD), Department of Energy (DoE), Immigration and Naturalization Service (INS), Internal Revenue Service (IRS). United States Secret Service, Federal Bureau of Investigations (FBI), National Institute of Health (NIH), Drug Enforcement Administration (DEA) and General Services Administration (GSA).
Jones Technology Incorporated, Administrative Assistant?04/2001 – 07/2002
Supported the Business Contracts department in proposal development. Responsible for developing methods for integrating and capturing final generic materials to augment Requests for Proposal (RFP) release; researching and documenting available authors; coordinating resources for proposal preparation and production; and ensuring that all required proposal development milestones were met. Maintained proposal schedules, set up contract folders, and transmitted proposal documents to clients. Devised and maintained cognizant bidding strategies for contracts.
08/2000 – 03/2001: Left country to take care of family issues.
Science Applications International Corporation (SAIC), Administrative Assistant ?10/1994 – 07/2000
Provided administrative support internally for SAIC and also on a US Navy contract. Activities for both efforts included personnel and human resources management; budgeting and allocating resources; and procurement and contracting. HR responsibilities encompassed scheduling interviews; assembling and submitting HR forms; preparing and transmitting job applicant correspondence such as invitation for additional interviews, offer and acceptance letters. Also conducted exit interviews for departing employees and orientation and counseling sessions for new employees on “New Hires and Transfer Procedures”. Provided employees with information on health benefits, retirement plans, leave benefits and regulations. Performed other administrative functions such as reviewing and approving travel and accommodation reimbursement requests, documenting expenses and managing the document-filing system. The following is a description of additional work performed for each effort.
♦ On the US Navy contract, assisted managers in interviewing and hiring new staff. Supported new hire processing by performing background checks and obtaining security clearance, badges and uniforms for personnel.
♦ Internally for SAIC, served as Administrative Assistant for the National Capitol Region (NCR) Director and two project managers. Additional HR duties included ensuring that personnel were up to date on required training, processing timecards and processing personnel transfers and relocation. Assisted new hires in obtaining temporary accommodation. Executed office development and management duties for another rental company facility. Duties included office rental arrangement, equipment and supplies management as well as the review and analysis of the monthly budget. Submitted an expense reduction plan to management which was approved and implemented. It resulted in a 60% reduction in monthly communication expenses.
EDUCATION:
• Business Administration College, Strayer University, Takoma, DC
Profession Skills and Training:
Computer Skills:
• Microsoft Excel, Word, Access, Works, Power Point
• WordPerfect
• GroupWise
• MP2
• CAM, Call Pilot, Smart Links
• Data Processing
PATRICIA M. GAYE
7700 CLOISTER PLACE
GREENBELT, MD 20770
CELL#:------------
EMAIL: GAYE.PATRICIA@YAHOO.COM
Profile:
An accomplished Human Resource and Administrative professional with over 8 years of Administrative Assistant experience including more than 9 years of years of HR experience applying and implementing human resources procedures, policies, rules and regulations for Brooke Grove Foundation and SAIC. Has performed activities such as setting up interviews, assembling HR forms, conducting background checks, conducting new hire orientation and exit interviews, and processing new hires, personnel transfers and relocations. Has performed in an administrative capacity by coordinating and arranging meetings; typing and distributing minutes; scheduling appointments; maintaining calendars; reviewing and approving travel and accommodation reimbursement requests; and tracking and documenting expenses. Possesses impeccable office management skills and abilities. Knowledgeable in Business and Public Administration strategies, and finance management. Extremely organized and proficient in completing assignments. Possesses solid leadership, communication and interpersonal skills to establish rapport with all level of staff and management.
Core Competencies:
• human resource and administration management
• office management skills
• business and public administration strategies
• people oriented, and process driven
• training and capacity building
• training and leadership development
• workplace safety training
• budgeting and finance
• procurement and contracting
• strategic information management; customer service, time management, and organizational skills
PROFESSIONAL EXPERIENCE
Hebrew Home of Greater Washington, Administrative Assistant?08/2007- 10/2013
Provides administrative support for the Vice President of Facilities Management. Organizes, directs and oversees daily administrative functions of the Performance Improvement Program, which includes quality assurance, process improvement, risk management, and corporate compliance. Coordinates training for Common Area Maintenance (CAM) department staff and including researching training institutions and courses; enrolling staff for courses; and making travel arrangements. Coordinates and arranges meetings, schedules appointments, and maintains the calendar for the Vice President and 3 managers. Also coordinates facility repairs, closes out work requests on the computer system and prepares purchase orders. Greets office visitors and answers telephone, receives in coming mails. Maintains the purchase order system also the wheelchair inventory system. Maintains the fire drills and missing person data base
Brooke Grove Foundation, Human Resource Assistant/Supervisor ?10/2004- 08/2007
Human Resources (HR) responsibilities included assembling resumes and scheduling interviews for the Nursing, Dietary and Housekeeping department. Prepared correspondence such as offer and acceptance letters for job applicants. As a member of the Quality Assurance board, participated in making hiring decisions. Conducted background checks and prepared the new hire orientation packages. Re-wrote procedures for processing new hires. These procedures were approved by the manager and implemented. Conducted new hire orientation and training on subject matter including direct deposit, medical benefits, retirement plans, and regulations. Other duties consisted of maintaining the meeting room calendar; file maintenance; performing quality assurance audits; and various clerical duties such as generating memos, posting announcements, typing and distributing minutes. Also did the purchasing for the home which included setting up the logs, codes and distributes mails to the different departments.
Prudential Financial Relocation, Initiation Assistant/Contact Representative ?08/2002 – 10/2004
Served as a Customer Service representative for clients including various government agencies. Performed research, analysis and needs assessment for clients’ financial relocation. Verified clients’ authorization of various transactions and updated the AFIRM system accordingly.
Performed new employee orientation and training on Prudential’s funds relocation program. Provided direction and leadership to junior staff and administrative personnel and invested in their professional development by conducting training on customer service, ethics and institutional rules. Clients included government agencies such as the Department of Defense (DoD), Department of Energy (DoE), Immigration and Naturalization Service (INS), Internal Revenue Service (IRS). United States Secret Service, Federal Bureau of Investigations (FBI), National Institute of Health (NIH), Drug Enforcement Administration (DEA) and General Services Administration (GSA).
Jones Technology Incorporated, Administrative Assistant?04/2001 – 07/2002
Supported the Business Contracts department in proposal development. Responsible for developing methods for integrating and capturing final generic materials to augment Requests for Proposal (RFP) release; researching and documenting available authors; coordinating resources for proposal preparation and production; and ensuring that all required proposal development milestones were met. Maintained proposal schedules, set up contract folders, and transmitted proposal documents to clients. Devised and maintained cognizant bidding strategies for contracts.
08/2000 – 03/2001: Left country to take care of family issues.
Science Applications International Corporation (SAIC), Administrative Assistant ?10/1994 – 07/2000
Provided administrative support internally for SAIC and also on a US Navy contract. Activities for both efforts included personnel and human resources management; budgeting and allocating resources; and procurement and contracting. HR responsibilities encompassed scheduling interviews; assembling and submitting HR forms; preparing and transmitting job applicant correspondence such as invitation for additional interviews, offer and acceptance letters. Also conducted exit interviews for departing employees and orientation and counseling sessions for new employees on “New Hires and Transfer Procedures”. Provided employees with information on health benefits, retirement plans, leave benefits and regulations. Performed other administrative functions such as reviewing and approving travel and accommodation reimbursement requests, documenting expenses and managing the document-filing system. The following is a description of additional work performed for each effort.
♦ On the US Navy contract, assisted managers in interviewing and hiring new staff. Supported new hire processing by performing background checks and obtaining security clearance, badges and uniforms for personnel.
♦ Internally for SAIC, served as Administrative Assistant for the National Capitol Region (NCR) Director and two project managers. Additional HR duties included ensuring that personnel were up to date on required training, processing timecards and processing personnel transfers and relocation. Assisted new hires in obtaining temporary accommodation. Executed office development and management duties for another rental company facility. Duties included office rental arrangement, equipment and supplies management as well as the review and analysis of the monthly budget. Submitted an expense reduction plan to management which was approved and implemented. It resulted in a 60% reduction in monthly communication expenses.
EDUCATION:
• Business Administration College, Strayer University, Takoma, DC
Profession Skills and Training:
Computer Skills:
• Microsoft Excel, Word, Access, Works, Power Point
• WordPerfect
• GroupWise
• MP2
• CAM, Call Pilot, Smart Links
• Data Processing