Paralegal/Legal Assistant
Paralegal/Legal Assistant

Summary
Law, Accounting and Book keeping experience employing 5 years of bookkeeping and 9 years of legal assistant experience for the Austin-Bergstrom International Airport, Synergy Framing Inc., Signature Exteriors Inc and The Law Offices of Kelley F Whalen. Nearly ten years experience handling accounts with small and large organizations, exceptional customer relations skills, noteworthy computer skills, hands-on management experience, a Notary Public, and a formal college education.

Professional Experience
Law Offices of Kelley F. Whalen Georgetown, Texas July 2010- present
Legal Assistant/Paralegal
Assists attorneys in drafting estate planning and administration documents, handle all traffic law cases, MIP's, ODL and drivers license restorations. Draft all Letter of Representation, motion for continuances, motion to withdraw and handle cases from beginning to end with client and contract attorney. Negotiating all deals for my cases with county attorneys, judges and prosecutors. Client billing, maintains file organization for all assigned clients, handles client communication including mailings, telephone calls, and emails, drafts and edits correspondence to clients and courts as needed, ensures assigned files progress towards completion in a timely manner, assists with reception duties, general office operations; completes other assigned tasks as required spends time outside regular office hours learning about and keeping abreast of estate planning laws, regulations, and techniques, communicates with various courts and prosecutors working out plea offers and agreements, handles all traffic citations, schedules attorney pre trial appearances, billing thru 4 legal plan providers, ARAG, Hyatt, TLPP and UAW as a participation attorney. Strong proofreading and editing skills, high level of accuracy and attention to detail in written communication. Outstanding organizational abilities, including the ability to multi-task and handle multiple clients in a fast-paced environment, excellent interpersonal communication skills, both on the telephone and in person, Proficiency in a PC environment, with experience in both word processing and spreadsheet software.

Signature Exteriors, LLC Austin, Texas July 2008-May 2010
Accounting/ Business Development Manager
In charge of Accounts payable and Accounts receivable. Used QuickBooks to write checks, prepare journal entries, reconcile bank statements, prepare bank deposits, record customer information, and track job estimates and invoices. Managed job cost estimates with constant changes in material pricing resulting in accurate customer estimates and final invoices. Generated Profit and Loss Analysis upon job completion with labor and material compared to actual estimated bid. Managed vendor billing, reviewing all invoices for discrepancies. Performed bi-weekly payroll for more than 20 subcontractors and 5 permanent employees, including direct deposit. Performed product research, assisted outside sales, and answered multi-lined phones. Wrote employee handbook and other office policies. Inventoried office supplies and maintained levels performing all ordering. Directly interfaced with customers resolving complaints and billing, scheduling, and construction related questions. Notarized documents. Assisted both the company President and Vice President. Active on Home Builders Association (HBA) committee, attended multiple monthly meetings for event planning and direct networking to builders and attendees of HBA.

Synergy Framing, LLC Liberty Hill, Texas Sep 2006-July 2008
Bookkeeper/ Office Manager
Use QuickBooks to write checks, prepare journal entries, and reconcile bank statements. Prepared bank deposits and monthly customer invoices. Managed Inventory, wrote office policies, and assisted owners in doing take-offs and bid preparation. Assisted with project management, Manage vendors, Product Research, Following up with Customers, head of outside sales, Answer phones and direct inquiries, Notarize documents, Prepare bi-weekly payroll. Answered all incoming calls directing all necessary questions. In charge of Accounts payable and Accounts receivable. Performed payroll for more than 30 subcontractors and 5 permanent employees, including direct deposit. Maintained and kept up to date OSHA requirements and prepared Synergy Framing�s Material Safety Data Sheet (MSDS) book and employee handbook. Ordered all office supplies. Prepared bid proposals and budget sheets for 50+ builders. Input addresses and bid amounts for 50+ builders and invoiced when necessary. Categorized all lumber invoices by address for billing. Directly dealt with customers, resolving complaints, questions and construction related questions. Assisted both the company President and Vice President. Asked by HBA committee to join membership committee for the Home Builders Association (HBA), attended multiple monthly meetings for event planning, worked all HBA member and fundraiser events. Networked and promoted the importance of being an HBA member.

Delaware North Companies Austin, Texas Nov 2005-Sep 2006
Bookkeeper
Prepared daily deposits, maintained a cash drawer of $6500, provided cash drawers to more than 50 cashiers daily. Performed data entry of inventories for 13 restaurants and shops, including inventory on hand, inventory transferred between vendors, inventory sold, and ordering on replacement inventory and supplies. Generated balance sheets reconciling each cashier�s sales report with their deposits, as well as all other required paperwork (deposit envelops, change order slips, etc.). Assisted in maintaining accounts receivable and payable for 6 airlines, including billing.

Education
Degrees
2003 Austin Community College Austin, Texas
Associate of Applied Science (Accounting Specialist)

Proficiencies
Equipment
Proficient with Office Automation including, but not limited to; desktop and laptop computers, dumb terminals, currency counters, calculators, standard and touch screen cash registers, credit card swipe devices, copiers, faxes, scanners, shredders, electronic safes, laminators, label makers, keypad and card-swipe security systems (access and alarm), ink jet printers, laser printers, public address systems, digital cameras, video cameras, overhead projectors, multi-line phones, 10-line telephone switchboard, and answering machines.
Software
Formally trained on Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Internet Explorer, and web searches. Proficient with Office Software including, but not limited to; Microsoft Access, PeopleSoft, Cost Guard, Retail Pro, e-mail, instant message (chat) applications, Microsoft Windows 95/98/XP, Paint Shop Pro (graphics), QuickBooks 05 & 08, Premiere Contractor Edition, and ACT by Sage & Marketsharp and Pro