Olivia Whitehead Resume
Olivia Whitehead | Santa Monica, CA | ------------ | ------------
Administrative, Event Management, and Services professional focused on communication and operational efficiency.
EXPERIENCE:
Bookkeeper, Tatum Construction May 2018 - Present
Santa Monica, CA
? Reporting to Head of Accounting, responsible for timely completion of invoicing, accounts payable, account receivable, payroll, etc.
? Liaising directly with vendors and clients to ensure efficient transactions.
? Leading all administrative duties and office management including filing invoices, answering and directing client calls, redirecting business mail, and ensuring objectives are met by removing administrative blocks.
Personal Assistant & Event Manager, Annette Tatum Collection September 2016 � Present
Los Angeles, CA
? Assisted Owner on various interior design projects including client briefings and design choices on fabrics, furniture, room arrangement, colors, etc.
? Organized and executed new client events at showroom to promote new furniture and fabrics.
? Organized and managed personal events at the Owner�s residence including invites, guest lists, vendor management, catering, food service, bartending, etc.
? Managed Owner�s calendar, scheduled meetings, booked appointments, etc.
? Answered inbound messaging and phone calls.
Client Services, The Mill LA February 2016 � September 2016
Los Angeles, CA
? Performed client services for film post-production staff to ensure repeat business.
? Ran timely service operations at all hours of the day including food orders, wait-staff service, cleaning, and other office management duties.
? Assisted editors with large project deadlines by administering contracts and NDAs.
Sales Assistant, Richloom Fabrics July 2015 � November 2015
Inglewood, CA
? Sales assistant to West Coast Sales Executive serving Marriott and other large national hotel chains.
? Ran day-to-day office operations and performed administrative duties including phone calls, calendar management, meetings, reports, etc.
? Worked directly with clients� in-office and on-site to ensure timely and accurate completion of fabric projects.
Art Department Assistant, Hungry Man Productions March 2015 - June 2015
Los Angeles, CA
? Production Assistant for the Art Department.
? Identified props and materials to assemble designs within budget.
? Designed and prepared sets for various commercials.
? Performed administrative duties such as budgets, prop delivery, phone calls, food orders, and other production requests.
Mailroom Clerk/Floater, Creative Artists Agency January 2014 - March 2015
Century City, CA
? Answered phones and emails, made coffee, set up conference meetings and rolled calls.
? Delivered mail, oversaw the day-to-day operations of the mailroom, ran errands, and bound scripts.
? Filled-in for assistants in all departments.
Administrative Assistant, The Well Fitness Center October 2011- January 2012
Laguna Beach, CA
? Front desk receptionist for a premier private training studio.
? Answered primary phone line, confirmed appointments, greeted clients, answered questions, and ensured a smooth operation.
EDUCATION:
San Francisco State University 2009- 2014
Liberal Studies with an emphasis in Creative Arts
Skills:
Proficient in Microsoft Office (Outlook, Windows, Excel, PowerPoint), Google Docs, Adobe Acrobat, Adobe Photoshop, Final Draft, iDVD, and Windows & Mac OS.
Olivia Whitehead | Santa Monica, CA | ------------ | ------------
Administrative, Event Management, and Services professional focused on communication and operational efficiency.
EXPERIENCE:
Bookkeeper, Tatum Construction May 2018 - Present
Santa Monica, CA
? Reporting to Head of Accounting, responsible for timely completion of invoicing, accounts payable, account receivable, payroll, etc.
? Liaising directly with vendors and clients to ensure efficient transactions.
? Leading all administrative duties and office management including filing invoices, answering and directing client calls, redirecting business mail, and ensuring objectives are met by removing administrative blocks.
Personal Assistant & Event Manager, Annette Tatum Collection September 2016 � Present
Los Angeles, CA
? Assisted Owner on various interior design projects including client briefings and design choices on fabrics, furniture, room arrangement, colors, etc.
? Organized and executed new client events at showroom to promote new furniture and fabrics.
? Organized and managed personal events at the Owner�s residence including invites, guest lists, vendor management, catering, food service, bartending, etc.
? Managed Owner�s calendar, scheduled meetings, booked appointments, etc.
? Answered inbound messaging and phone calls.
Client Services, The Mill LA February 2016 � September 2016
Los Angeles, CA
? Performed client services for film post-production staff to ensure repeat business.
? Ran timely service operations at all hours of the day including food orders, wait-staff service, cleaning, and other office management duties.
? Assisted editors with large project deadlines by administering contracts and NDAs.
Sales Assistant, Richloom Fabrics July 2015 � November 2015
Inglewood, CA
? Sales assistant to West Coast Sales Executive serving Marriott and other large national hotel chains.
? Ran day-to-day office operations and performed administrative duties including phone calls, calendar management, meetings, reports, etc.
? Worked directly with clients� in-office and on-site to ensure timely and accurate completion of fabric projects.
Art Department Assistant, Hungry Man Productions March 2015 - June 2015
Los Angeles, CA
? Production Assistant for the Art Department.
? Identified props and materials to assemble designs within budget.
? Designed and prepared sets for various commercials.
? Performed administrative duties such as budgets, prop delivery, phone calls, food orders, and other production requests.
Mailroom Clerk/Floater, Creative Artists Agency January 2014 - March 2015
Century City, CA
? Answered phones and emails, made coffee, set up conference meetings and rolled calls.
? Delivered mail, oversaw the day-to-day operations of the mailroom, ran errands, and bound scripts.
? Filled-in for assistants in all departments.
Administrative Assistant, The Well Fitness Center October 2011- January 2012
Laguna Beach, CA
? Front desk receptionist for a premier private training studio.
? Answered primary phone line, confirmed appointments, greeted clients, answered questions, and ensured a smooth operation.
EDUCATION:
San Francisco State University 2009- 2014
Liberal Studies with an emphasis in Creative Arts
Skills:
Proficient in Microsoft Office (Outlook, Windows, Excel, PowerPoint), Google Docs, Adobe Acrobat, Adobe Photoshop, Final Draft, iDVD, and Windows & Mac OS.