Office Manager
no image
Location: San Diego, CA, USA
School: Centro Universitario da Cidade
Field of Study: Communications

Office Manager

MANOA MANLEY

SUMMARY
Office Manager with +10 years of experience in a corporate environment. Outgoing and detail-oriented, a computer-savvy administrative professional with versatile office management skills acquired through years of experience as an office manager, administrative assistant, and executive assistant.

SKILLS
Excel, Word, Outlook, Adobe Illustrator, Concur (expense reports), Ajera and fluent in Portuguese
Highly Organized, Proactive, Management Techniques, Strong Leader and Administrative Tasks

WORK EXPERIENCE

ELEN Consulting, Inc. - San Diego, CA July 2018 – July 2020
Office Manager
• Managed a team of 20 Electrical & Mechanical Engineers
• Handled calendar for meetings, managed phone calls & emails
• Managed Accounts Receivable & Accounts Payable
• Used Ajera software to set up new clients, open new projects & draft invoices
• Responsible for following up on outstanding invoices
• Keeping relevant records up to date & making sure all administration processes work effectively
• Direct contact with property management, vendors & cleaning crew
• In charge of organizing company events such as Holiday Party, Friendsgiving PotLuck, Summer Party &, etc.
• Organized Lunch & Learn’s for Lighting and Mechanical representatives
• Dealt with incoming and outgoing correspondence, interdepartmental coordination, filing system
• In charge of purchasing office supplies & managed a monthly inventory
• MS Word, Excel & Adobe Illustrator

Boardwalk Law Firm - San Diego, CA May 2016 – Feb. 2018
Office Manager / Legal Assistant
• Handled calendar for hearings and meetings and managed phone calls and emails
• Responsible for Accounts Receivable, Accounts Payable, and Payroll
• Drafted Stipulations, Settlement Agreements, Dismissals, Defaults (Entry and Package), Immigration Forms
• Filled Dismissals, Notice of Settlements, Stipulation with the courts, and prepared personal injury files
• Followed up on medical records and case information
• MS Word, Excel, and Adobe

Regus - San Diego, CA Jul. 2015 – May 2016
Customer Service Representative (Administrative Support)
• Hosted new incoming clients and set up new offices, and video conferences
• Answering clients phone calls (Evo Software) providing excellent customer service
• Dealt with incoming and outgoing USPS, UPS, and FedEx and provided administrative support to clients
• In charge of vendors invoices; Printing, scanning, filing, and faxing
• Ordered office supplies

HIG Capital - Rio de Janeiro, Brazil Oct. 2012 – May 2015
Junior Administrative Assistant
• Assisted 15 executives (CEO, VP, Principals, and Associates)
• Scheduled meetings, managed travel arrangements, video conferencing (Cisco Tangberg), and Level 3 Dial-In Conference Calls
• Dealt with incoming and outgoing correspondence, interdepartmental coordination, filing documents, and setting up new hire work station
• In charge of purchasing office supplies and managed a monthly inventory
• Direct contact with IT and headquarters in Miami
• Managed Concur for monthly expense reports and handled invoices for third party vendors

NH Telecom - Rio de Janeiro, Brazil Jan. 2010 – Jul. 2012
Executive Secretary / Office Manager
• Administrative duties; Filing documents; Printing, scanning, and faxing; Invoice payments Expense report; Phone and email managing
• Conference calls; Video conference
• Managed meeting calendar, Travel arrangements
• Running errands
• Acted as a personal assistant for two executives

Alii Nui Modas - Rio de Janeiro, Brazil Jul. 2009 – Oct. 2012
Office Manager
• In charge of payroll, Accounts Receivable/Accounts Payable, and filing of documents
• In direct contact with vendors, ordering office supplies, and communication with the company’s accountant regarding employees documentation

EDUCATION & CERTIFICATIONS
Centro Universitario da Cidade (Rio de Janeiro, Brazil)
• Bachelor’s Degree in Communications 2004-2011
Notary Public (Commission Expires April 2022)

REFERENCES
Available Upon Request

office manager, administrative assistant, and executive assistant