Maka
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Maka

Dedicated professional, skilled in business administration with top-notch organizational skills. Excellent written and verbal communication skills, effective time management development implemented in office raising productivity 30%. Devoted work ethic and leadership to influence team building. Resourceful in cutting company costs and helping to boost customer satisfaction survey scores. Continuously adding to education and skills by attending seminars and conferences. Authorized to work in the US for any employer.

WORK EXPERIENCE

Sales Coordinator/Office Manager
Builder's First Choice - Brooklyn, NY, February 2020 - March 2020
• Developed a filing system that kept all active sales files available digitally and in hard copy form
• Took the lead on organizing the resources necessary to put together high-quality sales presentations
• Ensured inventory of custom sales presentation materials such as brochures and presentation folders were up to date
• Acted as the primary customer service contact for clients who had questions about accounts or company products
• Worked with other departments within the company to bring in additional help on creating sales presentations when needed

Paralegal/Office Manager
Marina Trubitsky Law Offices - New York, NY, November 2019 - January 2020
• Prepared affidavits, legal and other documents for attorneys
• Organized and maintained documents in both manual and electronic filing systems
• Met with clients, attorneys, and other professionals to talk about case details
• Filed pleadings with court clerk
• Helped prepare for trial by organizing exhibits and assisting with other tasks as needed
• Prepared briefs, wills, contracts, real estate closing statements, pleadings, appeals, and other legal documents
• Directed and coordinated law office activity, including delivery of subpoenas
• Gathered and analyzed statutes, decisions, and legal articles, codes, documents and other data
• Called on witnesses to testify at hearings
• Kept law library up-to-date by monitoring legal volumes
• Provided administrative and client support for office with over 100 patients/clients

Personal Assistant to President
Swiss Georgian Business Association - Tbilisi, Georgia, December 2017 - May 2019
• Acted as a first point of contact
• Dealt with correspondence and phone calls
• Managed diaries and organized meetings and appointments, often controlling access to the manager/executive
• Booked and arranged travel, transport and accommodations
• Organized events and conferences

Office Operations Manager
FSG LLC (BP Contractor) - Tbilisi, Georgia, August 2015 - May 2019
Health, Safety, Environmental and Quality Responsibilities:
• Carried out work activities in accordance with all HSEQ requirements
• Prepared Monthly HSE Report
• Carried out any in-house safety training
Operational Responsibilities:
• Provided reception and administration support to operations staff, managers and visitors
• Scheduled and arranged service appointments with the operations staff
• Prepared and raised material orders / requisitions as required to meet the programme
• Assembled job packs within agreed timescales with all necessary information
• Collated post work completion packs and forwarded to accounts team for processing within agreed timescales
• Produced weekly and monthly reports and KPI reports and submitted within agreed timescales
• Arranged and attended meetings, and provided support with minute taking
• Managed supply chain orders essential to the running of the office and contracts
• Coordinates sales jobs including shipping process and delivery in timescales; collating weekly operative timesheets and other Head Office return; contributed to the production of marketing material, news items, website update and internal / external communications
• Arranged vehicle servicing, MOT and repairs and other equipment / plant testing and inspections
• Ensured all work activities were completed in accordance with FSG procedures and in Compliance with customer requirements
• Traveled to Head Office Baku as required for training
• Calibration and Maintenance of Client Gas Detectors
Procurement Responsibilities:
• Built and maintained good relationships with new and existing suppliers
• Ensured that negotiated terms were included in contracts
• Monitored the quality of services provided
• Processed payments and invoices
• Kept contract files and used them as reference for the future
• Forecasted price trends and their impact on future activities
• Gave presentations about market analysis and possible growth
• Developed a purchasing strategy
• Produced reports and statistics using computer software
• Evaluated bids and made recommendations, based on commercial and technical factors
• Ensured suppliers were aware of business objectives
• Attended meetings and trade conferences
• Trained and supervised the work of other members of staff
Administrative / Leadership Responsibilities:
• Ensured all information was included on required documentation in accordance with FSG procedures
• Translated and interpreted when needed
• Managed relationship with foreign and local partner companies
• Developed business opportunities

Guest Lecturer (Discipline: English Language)
Agrarian University of Georgia - Tbilisi, Georgia, September 2011 - September 2014
• Taught English to students; provided class management; prepared tests for exams; evaluated students

Administrative Manager
L.T.D “Barambo” - Natakhtari, Georgia, October 2009 - February 2011
• Planned and coordinated administrative procedures and systems and devised ways to streamline processes
• Recruited and trained personnel and allocated responsibilities and office space
• Assessed staff performance and provided coaching and guidance to ensure maximum efficiency
• Ensured the smooth and adequate flow of information within the company to facilitate other business operations
• Managed schedules and deadlines
• Monitored inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitored costs and expenses to assist in budget preparation
• Oversaw facilities services, maintenance activities and tradespersons (e.g electricians)
• Organized and supervised other office activities (recycling, renovations, event planning etc.)
• Ensured operations adhered to policies and regulations
• Kept abreast with all organizational changes and business developments

Service and Front Desk manager
L.T.D “Centri” Bazaleti Hotel - Bazaleti, Georgia, December 2007 - December 2008
• Received guests
• Controlled front office and service department staff
• Controlled infrastructure
• Evaluated department staff performance
• Organized day to day activities in the department
• Prepared monthly report to GM

Short term interpreter and liaison officer
Office for Democratic Institutions and Human Rights - Mtskheta, Georgia, May 2007 - June 2008
• Translated all documentation
• Interpreted (from English into Georgian and from Georgian into English)
• Assisted with any tasks to international observer

Counterpart of American volunteer
Peace Corps - Dusheti, Georgia, September 2003 - December 2007
• Co-worked with American volunteer
• Worked on new methods of teaching English as a foreign language

English Language Teacher
Demire College - Dusheti, Georgia, September 2003 - May 2005
Taught English to students of 6th and 12th grade.
• Managed class; evaluates students; prepared tests

Manager of Audio-Visual Center
International Black Sea University - Tbilisi, Georgia, April 2000 - November 2000
• Managed audio-visual center
• Controlled infrastructure
• Managed appropriate documentation
• Maintained office equipment

EDUCATION

Bachelor's in Business
International Black Sea University - Tbilisi, Georgia, September 1996 - June 2000
Graduated summa cum laude--3.7+ GPA