Kayo Fujii
Kayo FUJII
Schaffhausen, Switzerland +41 76-449-9238 ------------
EDUCATION
College of Central Florida Florida, U.S.A
Associate in Applied Science in Hospitality and Tourism Management Aug 2004 -Aug 2006
Human International University Japan Tokyo, Japan
Study Abroad May 2003 – Feb 2004
Sakuragaoka Girl’s High School Tokyo, Japan
Department of Literature and Science Apr 2000 – Mar 2003
Exchange student Brisbane, Australia
July 2001 – Aug 2001
EXPERIENCE
Amereller Legal Consultants Dubai
Legal Assistant December 2016- Present
• Perform complex daily management including arranging meetings internal and external, and conference calls
• Handle and screen calls in general and in relation to the Lawyers’ work/projects
• Liaise with a wide range of internal and external contacts, including clients, trade partners, and other senior executives
• Translate some documents in Japanese to English vice versa
• Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease
• Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that intellectual property is guarded at all times
• Prepare monthly financial statement and schedules for all clients in Dubai
• Analyze income statement variances
Universal Music Japan Tokyo, Japan
Executive Assistant July 2011- December 2016
• Support four senior executives including Chairman, CFO/COO, Head of Sales Marketing Department, and Supervisor
• Perform complex daily management including arranging meetings internal and external, and conference calls
• Handle and screen calls in general and in relation to the Senior Executives’ work/projects
• Provide a time management and diary service on behalf of the senior executives in order to ensure effective time usage and to avoid conflicting schedules
• Liaise with a wide range of internal and external contacts, including clients, trade partners, and other senior executives
• Arrange flight, accommodation, and transportation, and plan travel itineraries for international and domestic business trips
• Translate some documents in Japanese to English vice versa
• Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease
• Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that intellectual property is guarded at all times
Human Resource and General Administration (Addition to the tasks of Executive Assistant) July 2011- Oct 2013
• Posted job openings, did the initial interview, and arranged the interview with candidates and job owners
• Prepared documentation needed for new hires
• Ensured compliance in initiating and conducting background checks, and completion of new hire paperwork
• Managed the security card, stationeries, company’s mobile phones, and corporate hotels
Sanko Estate Tokyo, Japan Sales Assistant for Commercial Real Estate May 2008 – Jan 2011
• Maintained sales transaction records and monitor cash movement, and follow up with sales representatives in case of disputes
• Created comparison tables in Excel based on buildings data
• Assisted Sales Representatives in preparing presentations, graphs, and statistics in order to ensure they are fully prepared for their meetings
• Prepared invoices as well as receipts as necessary
• Maintained tenant, vendor and property files, including insurance certificates, lease abstracts in accordance with prescribed standards
• Reviewed Property Disclosure Statements and other legal documents to ensure that all the documents in order
VOLUNTEER
Red-Cross office and Good Samaritan Family Resource Center Inc California, U.S.A
• Translated documents in Japanese to English and vice versa Feb 2011
• Took care of children volunteer
SKILLS
Relevant Skills: MS Excel, MS Word, MS PowerPoint, and MS Outlook
Languages Skills: Native in Japanese, Fluent in English (TOEIC: 910)
Certificate: Secretarial Proficiency Test 2nd Grade
Kayo FUJII
Schaffhausen, Switzerland +41 76-449-9238 ------------
EDUCATION
College of Central Florida Florida, U.S.A
Associate in Applied Science in Hospitality and Tourism Management Aug 2004 -Aug 2006
Human International University Japan Tokyo, Japan
Study Abroad May 2003 – Feb 2004
Sakuragaoka Girl’s High School Tokyo, Japan
Department of Literature and Science Apr 2000 – Mar 2003
Exchange student Brisbane, Australia
July 2001 – Aug 2001
EXPERIENCE
Amereller Legal Consultants Dubai
Legal Assistant December 2016- Present
• Perform complex daily management including arranging meetings internal and external, and conference calls
• Handle and screen calls in general and in relation to the Lawyers’ work/projects
• Liaise with a wide range of internal and external contacts, including clients, trade partners, and other senior executives
• Translate some documents in Japanese to English vice versa
• Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease
• Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that intellectual property is guarded at all times
• Prepare monthly financial statement and schedules for all clients in Dubai
• Analyze income statement variances
Universal Music Japan Tokyo, Japan
Executive Assistant July 2011- December 2016
• Support four senior executives including Chairman, CFO/COO, Head of Sales Marketing Department, and Supervisor
• Perform complex daily management including arranging meetings internal and external, and conference calls
• Handle and screen calls in general and in relation to the Senior Executives’ work/projects
• Provide a time management and diary service on behalf of the senior executives in order to ensure effective time usage and to avoid conflicting schedules
• Liaise with a wide range of internal and external contacts, including clients, trade partners, and other senior executives
• Arrange flight, accommodation, and transportation, and plan travel itineraries for international and domestic business trips
• Translate some documents in Japanese to English vice versa
• Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease
• Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that intellectual property is guarded at all times
Human Resource and General Administration (Addition to the tasks of Executive Assistant) July 2011- Oct 2013
• Posted job openings, did the initial interview, and arranged the interview with candidates and job owners
• Prepared documentation needed for new hires
• Ensured compliance in initiating and conducting background checks, and completion of new hire paperwork
• Managed the security card, stationeries, company’s mobile phones, and corporate hotels
Sanko Estate Tokyo, Japan Sales Assistant for Commercial Real Estate May 2008 – Jan 2011
• Maintained sales transaction records and monitor cash movement, and follow up with sales representatives in case of disputes
• Created comparison tables in Excel based on buildings data
• Assisted Sales Representatives in preparing presentations, graphs, and statistics in order to ensure they are fully prepared for their meetings
• Prepared invoices as well as receipts as necessary
• Maintained tenant, vendor and property files, including insurance certificates, lease abstracts in accordance with prescribed standards
• Reviewed Property Disclosure Statements and other legal documents to ensure that all the documents in order
VOLUNTEER
Red-Cross office and Good Samaritan Family Resource Center Inc California, U.S.A
• Translated documents in Japanese to English and vice versa Feb 2011
• Took care of children volunteer
SKILLS
Relevant Skills: MS Excel, MS Word, MS PowerPoint, and MS Outlook
Languages Skills: Native in Japanese, Fluent in English (TOEIC: 910)
Certificate: Secretarial Proficiency Test 2nd Grade