Jocelyn Araya - Assistant Event Coordinator
Objective Highly organized individual with 4+ years of experience managing the logistics and marketing of events looking for assistant event coordinator position.
Education University of California, Santa Barbara – B.A., Communication
Experience Jr. Account Manager/Administrative Assistant – Trade Shows, International Expo Service
March 2017 – Present
Provide high-level administrative support to executives and show labor team
Work closely with dozens of client accounts to determine trade show details and goals
Coordinate logistical arrangements of multiple events and related projects simultaneously
Manage project timelines, team calendars, travel, contact sheets, deliveries, inventories, etc.
Create and update client files, estimates, contracts, payment schedules, work orders, invoices
Process/submit show-related permits and other necessary paperwork
Source and order show materials, equipment, services, etc.
Negotiate pricing with vendors to assist with client budget control
Serve as main liaison between the client and all internal and external operating partners
Learn, interpret, apply, explain contractual obligations and departmental policies/procedures
Prepare informational show materials and/or itineraries and distribute to show personnel
Travel to show site and troubleshoot any emerging problems
Assist with producing monthly sales report spreadsheets
Handle payroll and other accounting clerk duties including expense tracking/report processing
Show Services Coordinating Intern, Circle TPR
April 2016 – August 2016
Assisted account managers with trade show coordination – i.e., ordering items and services, submitting paperwork, booking travel, maintaining event files and team calendar, etc.
Marketing/Promotions and Game Operations Intern, UCSB Athletics
July 2015 – June 2016
Collaborated with team of interns to develop, manage, and implement marketing plans and communication schedules for UCSB athletic events
Earned the opportunity to coordinate a men’s basketball game independently – i.e., the in-game promotional activities, performances, giveaways, marketing strategies, etc.
Social Media Intern, The World Series of Beach Volleyball – prod. by Management Plus Enterprises
June 2014 – July 2014
Created social media posts and email blasts to promote WSOBV event
Conceptualized and implemented in-event promotional activities
Maintained/managed the event app and website
Live-tweeted and assisted on-site throughout the week-long event
Skills & Abilities
Exceptional sense of leadership and responsibility in high-demand environment
Strong customer service
Strong analytical & conflict resolution skills
Clear & effective communication skills
Superior Microsoft Office & research skills
Superior organizing & prioritizing skills
Detail & deadline-oriented
Fast, eager learner with student mentality
Always thinking of strategies for improvement
Supportive team player
Objective Highly organized individual with 4+ years of experience managing the logistics and marketing of events looking for assistant event coordinator position.
Education University of California, Santa Barbara – B.A., Communication
Experience Jr. Account Manager/Administrative Assistant – Trade Shows, International Expo Service
March 2017 – Present
Provide high-level administrative support to executives and show labor team
Work closely with dozens of client accounts to determine trade show details and goals
Coordinate logistical arrangements of multiple events and related projects simultaneously
Manage project timelines, team calendars, travel, contact sheets, deliveries, inventories, etc.
Create and update client files, estimates, contracts, payment schedules, work orders, invoices
Process/submit show-related permits and other necessary paperwork
Source and order show materials, equipment, services, etc.
Negotiate pricing with vendors to assist with client budget control
Serve as main liaison between the client and all internal and external operating partners
Learn, interpret, apply, explain contractual obligations and departmental policies/procedures
Prepare informational show materials and/or itineraries and distribute to show personnel
Travel to show site and troubleshoot any emerging problems
Assist with producing monthly sales report spreadsheets
Handle payroll and other accounting clerk duties including expense tracking/report processing
Show Services Coordinating Intern, Circle TPR
April 2016 – August 2016
Assisted account managers with trade show coordination – i.e., ordering items and services, submitting paperwork, booking travel, maintaining event files and team calendar, etc.
Marketing/Promotions and Game Operations Intern, UCSB Athletics
July 2015 – June 2016
Collaborated with team of interns to develop, manage, and implement marketing plans and communication schedules for UCSB athletic events
Earned the opportunity to coordinate a men’s basketball game independently – i.e., the in-game promotional activities, performances, giveaways, marketing strategies, etc.
Social Media Intern, The World Series of Beach Volleyball – prod. by Management Plus Enterprises
June 2014 – July 2014
Created social media posts and email blasts to promote WSOBV event
Conceptualized and implemented in-event promotional activities
Maintained/managed the event app and website
Live-tweeted and assisted on-site throughout the week-long event
Skills & Abilities
Exceptional sense of leadership and responsibility in high-demand environment
Strong customer service
Strong analytical & conflict resolution skills
Clear & effective communication skills
Superior Microsoft Office & research skills
Superior organizing & prioritizing skills
Detail & deadline-oriented
Fast, eager learner with student mentality
Always thinking of strategies for improvement
Supportive team player