Isabel Newson - Resume
EXECUTIVE SALES ADMINISTRATIVE ASSISTANT
CARRERA OF AMERICA 2017-2019
Spearheaded administrative functions for all of COA, including relationship building, project evaluation, and data management. I participated in regular marketing and budget evaluations, working in conjunction with sales and executive leadership.
Execution of vendor contracts, sales agreements.
Supported sales engagement leads.
Ensure timely updates and delivery of weekly internal and external sales reports.
Provide comprehensive support for all executive staff. Maintain multiple calendars for executives and company events. Process expense reports, coordinate and execute domestic and international company exhibits and events
Responsible for creating and formatting Domestic and Free on Board Price Sheets with digital images.
Prepare, coordinate, and execute yearly catalog.
Spearheaded the research that lead to the implementation a new file share application.
Created and maintained sales history reports.
Plan, organize, and track project timelines to ensure deadlines are met.
Organize phone and video conferences.
Implemented and executed affordable marketing programs.
Coordinated, planned and executed the public pop up stores in local venues.
Plan, coordinate and execute all promotional marketing events throughout the year.
Collaborated with Account Executives, Business Proprietors and Sales Representatives to cultivate short-term and long-term goals and strategy for successful execution of sales.
Built lasting partner and customer relationships.
Served as escalation liaison between our customers and partners working alongside various departments both domestic and international to ensure proper project delivery and monitor quality assurance.
PROJECT ADMIN / EXEC. ADMINISTRATIVE ASSISTANT
EVERGREEN TECHNOLOGIES, LLC 2015 – 2017
Responsible for driving global business development and professional service efforts for leading Fortune 500 corporations including EMC, Fujitsu, Bloomberg, Cisco, Microsoft, Oracle, ONX LLC & VMware as well as extensive executive, administrative & customer service support.
Execution of vendor contracts and partnerships with 3-5 Billion-dollar corporations.
Supported executive engagement leads
Supported business units with contractor & vendor management, on-boarding contractor processes.
Ensure timely delivery of monthly revenue reports, including revenue forecasts.
Create Supplier Purchase Orders, troubleshooting Vendor payment issues; mentoring 3rd Party Consultants in the time/expense submit process.
Provided comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks. Created and maintained multiple calendars.
Reduced redundancy, improved accuracy and efficiency by creating a project check list.
Trained & mentored consultants, new hires and Administrative Assistants.
Worked extremely well on executive levels, as well as cross functionally, clients, support and general public.
Proactively met deadlines, prioritized projects and managed time efficiently.
Coordinated and executed promotional events.
Organized Video conferences
Domestic and International travel arrangements and expense submissions.
EXECUTIVE ADMINISTRATIVE ASSISTANT / PROJECT ADMINISTRATOR
ONX ENTERPRISE SOLUTIONS / AGILYSYS INC., EDISON, NJ 2010 – 2015
Spearheaded administrative functions for more than 10 multi-million-dollar accounts, including relationship building, billing and invoicing-managed $2 million in quarterly invoicing, accounts payable, accounts receivable, purchase order management, project evaluation, and data management. Build and maintain meaningful internal and external relationships while participating in regular forecasting efforts and working in conjunction with project managers, solution managers, and executive leadership.
Maintain accuracy of more than 250 records in Oracle EBS, SharePoint and Changepoint systems, resulting in proper project finance management and delivery of client services.
Supported GBU’s with contractor & vendor management, onboarding contractor processes. Served as a liaison between divisions such as Accounts Payable, Accounts Receivable, and Purchasing, IT, partners and customers. Built lasting partner and customer relationships.
Responsible for collecting outstanding AR.
Invoicing and resolve T&E discrepancies. Issued Purchase Orders to Suppliers
Ensure timely delivery of approximately 15 reports per month including revenue forecasts.
Collaborated and participated in monthly and annual financial reconciliations with weekly, monthly and quarterly interface with project managers, solutions managers, and executive leadership to ensure deployment of engagements are delivered within budget to ensure project revenue and accurate cost margins, and to cultivate short-term and long-term goals and strategy for successful execution of projects
Integral leading team member in the successful transition from Oracle EBS to Changepoint. Provided vital direction and information during platform transitions to IT team (e.g., types of reports, storage, and access needed), ensuring uninterrupted delivery to clients and partners.
Working alongside Project Managers and Sales to ensure proper project delivery and monitor quality assurance.
Organized phone and video conferences, made travel arrangements, planned and organized company functions, meetings both internal and outside functions at various Venus.
PROJECT / RESOURCE COORDINATOR & ADMINISTRATIVE ASSISTANT
ORACLE CORP. / SUN MICROSYSTEMS, INC. – BRIDGEWATER, NJ 2000 – 2010
Promoted three times within 10 years (Administrative Assistant, Project Administrator, and then Project Resource coordinator); all positions essential to project management, corporate spending, and essential administrative duties. Managed $4 million in quarterly invoicing, and played a significant role in providing forecast and revenue updates to various teams. I maintained project life cycle.
Managed the executive office calendar.
Prepared and finalized more than 5 presentations per month, used for weekly, monthly, and quarterly business reviews for top executive management.
Managed and approved internal as well as external technical consultant’s time and expenses
Evaluated and maintained multi-million-dollar projects and accounts. Created and maintained spend plans for projects in delivery. Collaborated with Account Executives, Project Managers and Business Developers to cultivate short-term and long-term goals and strategy for successful execution of projects.
Forecasted and maintained revenue for North America and Advanced Customer Services Organization as well as professional services
Supported GBU’s with contractor & vendor management, onboarding contractor processes.
Assisted with collecting outstanding AR. Invoicing and resolve T&E discrepancies. Issued Purchase Orders to Suppliers
Made domestic and international travel arrangements (e.g., air, ground, and transportation, car rentals, lodging) for executive leadership team of 10.
Managed and approved invoicing for consultants, as well as for multi-million-dollar project budgets.
Created and maintained spend plans, and negotiated vendor rates, reducing company spending by tens of thousands of dollars.
Performed interviews for skilled resources of multiple professionals to determine best delivery of services.
EXPERIENCE PRIOR TO 2000
Healthcare Insurance Industry – 1992-2000
Oxford Health Plans – Administrative Assistant to Dr. Melissa Mueller
United Healthcare – Administrative Assistant to Quality Assurance Department
Blue Cross/Blue Shield of NJ – Secretary to Quinn Davis,
Commercial & Residential Real Estate Firm
The Schultz Organization, Harvey Schultz – Administrative Assistant to Harvey Schultz and his Org - Woodbridge, NJ – 1990-1992
Kramer & Kramer – Immigration Lawyers, Newark, NJ – 1986-1990 – Secretary – New Client Intake
Private Physicians – Otolaryngologists
Dr. Abel Soriel and Dr. Atif Ghander, Newark, NJ – 1984-1986 – Receptionist – Patient Intake