Executive Assistant
ANN I. MEEK
37 Good Road Phone:------------
Scarborough, ON M1C 3W8 Email: ------------
PROFILE
Accomplished Executive Assistant offering 16 years of administrative experience. Ability to support C-level Executives with professionalism and care.
Serve as an effective gatekeeper, manage busy calendars and efficiently handle daily office tasks.
Diplomatic and discreet.
CAREER HISTORY
Ciot Toronto Inc. April 2019 – January 2020
Executive Assistant to the President & CFO
• Looked after the President’s calendar and screened emails
• Screened all incoming calls
• Arranged both Domestic and International flights that require of international visas
• Ability to work with little or no supervision, under pressure and with tight deadlines
• Was the “to do “person for all three warehouse and offices, as well the Janitorial staff reported to me.
• Overseeing the building facilities and maintenance services
• Worked with Human Resources for on- boarding employees
• Managed the budget for the President and all expenses
• Worked with Board members in aspects to scheduling Board meetings, agendas and getting the minutes done.
• Organized monthly/Bi-monthly meetings with the Executive Leadership team via WebEx, which managing the agendas, communicating timelines, gathering meeting information and distributing material.
• Maintained documents such as the President’s confidential information list.
• Identified potential problems and shifted priorities to make adjustments to President’s calendar
• Tracking of monthly/yearly budgets
• Supported the President on all personal matters
Holmesglen College - Australia April 2018 – January 2019
Executive Assistant to 2 Executive Directors
• Scheduled meetings for Executive Directors and their supporting teams
• Screened of all incoming calls and emails
• Prepared and updated all organization charts
• Tracking of all invoices and expenses
• Prepared Board reports and material for Board members
• Took minutes at all Executive Director’s meetings with their teams
• Organized external offsite training sessions for the Executive Director’s team and their direct reports.
• Worked with HR with on boarding students
• Finalised security clearances for all students
• Organized domestic traveling for Executive Directors
• Took care of budgets and expenses relating to courses and applications of students
• Flexible with the change of workflow and met deadlines requirements
• Organized conferences for Executive Directors
• Assisted Faculty by answering questions and providing information
• Assisted with test preparations, preparing and /or proof-reading manuscripts, corresponds and other material
• Supported the work of the department by purchasing equipment and supplies
• Help to organize and conduct department events as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs
• Supported the department in all other duties as assigned by the Executive Directors
D+H Corporation October 2014 – March 2017
Executive Assistant to CFO
• Provided day to day administrative support to the CFO in regards to calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintain an organized office
• Managed all Executive level administrative tasks including to scheduling meetings and conference calls, arranging domestic and international travel for the CFO and file maintenance
• Read and screen incoming mail and telephone calls
• Prepare and/or manage internal and external communications, while handling sensitive and confidential discreet
• Manage daily emails and by organizing, prioritizing and forwarding to CFO as required
• Check deadlines on incoming requests and put preliminary work in play
• Organizing various Committee meetings, including scheduling, logistics, preparations and distribution of materials, and other duties. This will include direct communication with Board members
• Assist in preparation of Board of Director materials and manage the CFO budget, including expense account documentation and filings with accounting.
• Coordinated Town Hall meetings with Global Attendees
• Assisting in building meeting agendas and organize supporting documentation
• Assist CFO with duties related to the month-end close, year-end close
• Assist CFO in the Annual budgeting and planning process, assist with the administration and review of all financial plans.
• Backup to other Finance Department positions as needed
• Perform other personal duties as requested by CFO
• Consistently maintain high professional standards at work and interact with other staff
• Act as a gatekeeper for VP in order to make best use of their time
Sun Life Financial, Enterprise Services January 2010 – July 2014
Executive Assistant to Vice President
• Managed the day to day operational and administrative activities of the VP, by setting and monitoring her schedule, organizing the incoming flow of work, prioritizing requests, maintaining and monitoring systems, and following up to ensure timely responses, preparing for meetings and arranging teleconferences.
• Act as a gatekeeper in order to make best use of VP’s time
• Completed projects and special assignments by establishing objectives, determining priorities, managing time, problem-solving and making adjustments to plans.
• Arrange corporate travel and meetings by developing itineraries’ and agendas, scheduled airline reservations, booking other transportation, arranged lodging and meeting accommodations.
• Acted as direct liaison between Executive Leadership Team and staff by coordinating communications and activities as directed.
• Managed records and reports of various annual, mid-year or other cycle functions for VP
• Created and/or assisted in the development of presentations for the purpose of training, informational sessions and Board Meetings
ANN I. MEEK
37 Good Road Phone:------------
Scarborough, ON M1C 3W8 Email: ------------
PROFILE
Accomplished Executive Assistant offering 16 years of administrative experience. Ability to support C-level Executives with professionalism and care.
Serve as an effective gatekeeper, manage busy calendars and efficiently handle daily office tasks.
Diplomatic and discreet.
CAREER HISTORY
Ciot Toronto Inc. April 2019 – January 2020
Executive Assistant to the President & CFO
• Looked after the President’s calendar and screened emails
• Screened all incoming calls
• Arranged both Domestic and International flights that require of international visas
• Ability to work with little or no supervision, under pressure and with tight deadlines
• Was the “to do “person for all three warehouse and offices, as well the Janitorial staff reported to me.
• Overseeing the building facilities and maintenance services
• Worked with Human Resources for on- boarding employees
• Managed the budget for the President and all expenses
• Worked with Board members in aspects to scheduling Board meetings, agendas and getting the minutes done.
• Organized monthly/Bi-monthly meetings with the Executive Leadership team via WebEx, which managing the agendas, communicating timelines, gathering meeting information and distributing material.
• Maintained documents such as the President’s confidential information list.
• Identified potential problems and shifted priorities to make adjustments to President’s calendar
• Tracking of monthly/yearly budgets
• Supported the President on all personal matters
Holmesglen College - Australia April 2018 – January 2019
Executive Assistant to 2 Executive Directors
• Scheduled meetings for Executive Directors and their supporting teams
• Screened of all incoming calls and emails
• Prepared and updated all organization charts
• Tracking of all invoices and expenses
• Prepared Board reports and material for Board members
• Took minutes at all Executive Director’s meetings with their teams
• Organized external offsite training sessions for the Executive Director’s team and their direct reports.
• Worked with HR with on boarding students
• Finalised security clearances for all students
• Organized domestic traveling for Executive Directors
• Took care of budgets and expenses relating to courses and applications of students
• Flexible with the change of workflow and met deadlines requirements
• Organized conferences for Executive Directors
• Assisted Faculty by answering questions and providing information
• Assisted with test preparations, preparing and /or proof-reading manuscripts, corresponds and other material
• Supported the work of the department by purchasing equipment and supplies
• Help to organize and conduct department events as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs
• Supported the department in all other duties as assigned by the Executive Directors
D+H Corporation October 2014 – March 2017
Executive Assistant to CFO
• Provided day to day administrative support to the CFO in regards to calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintain an organized office
• Managed all Executive level administrative tasks including to scheduling meetings and conference calls, arranging domestic and international travel for the CFO and file maintenance
• Read and screen incoming mail and telephone calls
• Prepare and/or manage internal and external communications, while handling sensitive and confidential discreet
• Manage daily emails and by organizing, prioritizing and forwarding to CFO as required
• Check deadlines on incoming requests and put preliminary work in play
• Organizing various Committee meetings, including scheduling, logistics, preparations and distribution of materials, and other duties. This will include direct communication with Board members
• Assist in preparation of Board of Director materials and manage the CFO budget, including expense account documentation and filings with accounting.
• Coordinated Town Hall meetings with Global Attendees
• Assisting in building meeting agendas and organize supporting documentation
• Assist CFO with duties related to the month-end close, year-end close
• Assist CFO in the Annual budgeting and planning process, assist with the administration and review of all financial plans.
• Backup to other Finance Department positions as needed
• Perform other personal duties as requested by CFO
• Consistently maintain high professional standards at work and interact with other staff
• Act as a gatekeeper for VP in order to make best use of their time
Sun Life Financial, Enterprise Services January 2010 – July 2014
Executive Assistant to Vice President
• Managed the day to day operational and administrative activities of the VP, by setting and monitoring her schedule, organizing the incoming flow of work, prioritizing requests, maintaining and monitoring systems, and following up to ensure timely responses, preparing for meetings and arranging teleconferences.
• Act as a gatekeeper in order to make best use of VP’s time
• Completed projects and special assignments by establishing objectives, determining priorities, managing time, problem-solving and making adjustments to plans.
• Arrange corporate travel and meetings by developing itineraries’ and agendas, scheduled airline reservations, booking other transportation, arranged lodging and meeting accommodations.
• Acted as direct liaison between Executive Leadership Team and staff by coordinating communications and activities as directed.
• Managed records and reports of various annual, mid-year or other cycle functions for VP
• Created and/or assisted in the development of presentations for the purpose of training, informational sessions and Board Meetings