Executive Assistant
Sandra Rossini
Stamford, CT 06902 | ------------| ------------
Executive and Personal Assistant with 10+ years of experience in supporting high-level Executives. Ability to multi-task and execute matters in a timely and confidential manner independently and efficiently. Experience in Facilities, Human Resources, Legal, and Client Relations.
Highlights
• Travel and Expenses-advanced user
• Microsoft Office- advanced user
• Facilities and Office Management
• Multi-lingual
• Personal and Executive Assistant
• Calendar Management-Outlook
• Task Management
• Document Management
• Safety, Active Shooter, AED, and Fire Warden trained
• Personal Assistant Projects and Family Support, including personal Travel Management
Professional Experience
Independent Contractor-Administrative Services 5/16-present
Executive Assistant
(Starwood Hotel and Resorts, PepsiCo, SFW Capital Partners, Nestle Waters, ConvergeOne, and Black Diamond/assignment end date | 8.01.2018)
• Manage heavy international and domestic travel
• Heavy expense processing through Concur and/or Excel. Track reports
• Proactively manage complex Outlook calendars
• Collect meeting and research documents for distribution
• Maintain original and electronic files
• Greet all incoming guests, schedule conference room, Audio Visual support, and catering
• Assist in the creation of Power Point and Excel presentations
• Attend all incoming calls and deliver messages
WorldQuant 7/14-1/16
Executive Assistant Greenwich, CT
To: COO/President, CAO/General Counsel, and team
• Manage heavy international and domestic travel as well as multi-destination bookings. Assist with changes daily
• Heavy expense processing through Concur and/or Excel. Track reports
• Proactively manage complex Outlook calendars. Integrate and assist with scheduling personal appointments
• Collect meeting and research documents for distribution
• Maintain original and electronic files
• Greet all incoming guests, schedule conference room, Audio Visual support, and catering
• Assist in Invoice processing and tracking
• Maintain team calendars for upcoming conferences, events, and vacation requests
• Assist in the creation of Power Point and Excel presentations
• Attend all incoming calls and deliver messages
• Assist in task management. Track follow-ups meetings and calls
Credit Suisse 3/10-6/14
Executive Assistant Manhattan, NY
*Promotion to Equities in 2013
To: Head of Alternative Investments in Asset Management, COO, Prime Services in Equities, and team
• Manage heavy international and domestic travel, including multi-destination bookings. Assist with changes daily
• Heavy expense processing through Concur and/or Excel. Track reports
• Proactively manage complex Outlook calendars. Integrate and assist with scheduling personal appointments.
• Collect meeting and research documents for distribution
• Maintain original and electronic files
• Greet all incoming guests, schedule conference room, Audio Visual support, and catering
• Assist in Invoice processing and tracking
• Maintain team calendars for upcoming conferences, events, and vacation requests
• Assist in the creation of Power Point and Excel presentations
• Attend all incoming calls and deliver messages
• Assist in task management. Track follow-ups meetings and calls
• Manage all client input into database, Rapport
• Coordinate Client Events for Prime Services in Chicago and NY, NY
Silver Point Capital 1/05-2/10
Facilities Associate and Administrative Assistant Greenwich, CT
*Promotion to Facilities Associate in 2008
• Onboard new employees, coordinate with the Help Desk and Human Resources
• Disaster Recovery and Business Continuity
• Track office night and matron staff schedule
• Distribute USPS, mass mailings, and inter-office mail
• Maintain Facilities budget and cost reduction projections and analysis
• Program Sonitrol access cards and doors for employees
• Assist in HVAC maintenance schedule and temperature control requests
• Manage master seat chart and office layout
• Assist in heavy international and domestic travel, including multi-destination bookings
• Heavy expense processing through Concur and/or Excel. Track reports
• Proactively manage complex Outlook calendars
• Collect meeting and research documents for distribution
• Maintain original and electronic document filing system
• Greet all incoming guests, schedule conference room, Audio Visual support, and catering
• Attend all incoming calls and deliver messages
Education
Norwalk Community College |Norwalk, CT |Associates Deg
Sandra Rossini
Stamford, CT 06902 | ------------| ------------
Executive and Personal Assistant with 10+ years of experience in supporting high-level Executives. Ability to multi-task and execute matters in a timely and confidential manner independently and efficiently. Experience in Facilities, Human Resources, Legal, and Client Relations.
Highlights
• Travel and Expenses-advanced user
• Microsoft Office- advanced user
• Facilities and Office Management
• Multi-lingual
• Personal and Executive Assistant
• Calendar Management-Outlook
• Task Management
• Document Management
• Safety, Active Shooter, AED, and Fire Warden trained
• Personal Assistant Projects and Family Support, including personal Travel Management
Professional Experience
Independent Contractor-Administrative Services 5/16-present
Executive Assistant
(Starwood Hotel and Resorts, PepsiCo, SFW Capital Partners, Nestle Waters, ConvergeOne, and Black Diamond/assignment end date | 8.01.2018)
• Manage heavy international and domestic travel
• Heavy expense processing through Concur and/or Excel. Track reports
• Proactively manage complex Outlook calendars
• Collect meeting and research documents for distribution
• Maintain original and electronic files
• Greet all incoming guests, schedule conference room, Audio Visual support, and catering
• Assist in the creation of Power Point and Excel presentations
• Attend all incoming calls and deliver messages
WorldQuant 7/14-1/16
Executive Assistant Greenwich, CT
To: COO/President, CAO/General Counsel, and team
• Manage heavy international and domestic travel as well as multi-destination bookings. Assist with changes daily
• Heavy expense processing through Concur and/or Excel. Track reports
• Proactively manage complex Outlook calendars. Integrate and assist with scheduling personal appointments
• Collect meeting and research documents for distribution
• Maintain original and electronic files
• Greet all incoming guests, schedule conference room, Audio Visual support, and catering
• Assist in Invoice processing and tracking
• Maintain team calendars for upcoming conferences, events, and vacation requests
• Assist in the creation of Power Point and Excel presentations
• Attend all incoming calls and deliver messages
• Assist in task management. Track follow-ups meetings and calls
Credit Suisse 3/10-6/14
Executive Assistant Manhattan, NY
*Promotion to Equities in 2013
To: Head of Alternative Investments in Asset Management, COO, Prime Services in Equities, and team
• Manage heavy international and domestic travel, including multi-destination bookings. Assist with changes daily
• Heavy expense processing through Concur and/or Excel. Track reports
• Proactively manage complex Outlook calendars. Integrate and assist with scheduling personal appointments.
• Collect meeting and research documents for distribution
• Maintain original and electronic files
• Greet all incoming guests, schedule conference room, Audio Visual support, and catering
• Assist in Invoice processing and tracking
• Maintain team calendars for upcoming conferences, events, and vacation requests
• Assist in the creation of Power Point and Excel presentations
• Attend all incoming calls and deliver messages
• Assist in task management. Track follow-ups meetings and calls
• Manage all client input into database, Rapport
• Coordinate Client Events for Prime Services in Chicago and NY, NY
Silver Point Capital 1/05-2/10
Facilities Associate and Administrative Assistant Greenwich, CT
*Promotion to Facilities Associate in 2008
• Onboard new employees, coordinate with the Help Desk and Human Resources
• Disaster Recovery and Business Continuity
• Track office night and matron staff schedule
• Distribute USPS, mass mailings, and inter-office mail
• Maintain Facilities budget and cost reduction projections and analysis
• Program Sonitrol access cards and doors for employees
• Assist in HVAC maintenance schedule and temperature control requests
• Manage master seat chart and office layout
• Assist in heavy international and domestic travel, including multi-destination bookings
• Heavy expense processing through Concur and/or Excel. Track reports
• Proactively manage complex Outlook calendars
• Collect meeting and research documents for distribution
• Maintain original and electronic document filing system
• Greet all incoming guests, schedule conference room, Audio Visual support, and catering
• Attend all incoming calls and deliver messages
Education
Norwalk Community College |Norwalk, CT |Associates Deg