Executive Administrative Assistant
Experienced Executive Assistant for operations with a demonstrated history of working in the oil & energy industry. Skilled in Negotiation, Gas, Petroleum, Operations Management, and Microsoft Office 365. Excel the challenges to innovate, achieve, grow and lead dependable execution. A fast learner, who quickly adapts into everyday activities, and team dynamics. Possess the ability to construct innovative marketing and public relation campaigns to promote events from inception through successful execution. Strong interpersonal and customer relationship skills, with the ability to navigate difficult situations and turn them into positive experiences.
SKILLS:
• SOFTWARE: Microsoft Office 365, Microsoft Exchange Outlook, SharePoint, AESTIVA (Purchase Order System)
• COMPUTER: Data Analytics, Word Processing, Adobe Suite, Web and Social Skills
• TYPING SPEED: 50WPM
• 10-KEY TOUCH: 14,325KPH
• TEAMWORK: Cooperative and Supportive
• FLEXIBILITY: Adaptability and willing to change
• RESPONSIBILITY: Reliable and Self-Disciplined
• INTERPERSONAL: Patience and Empathy
• INTEGRITY: Ethical and Honest
• PROFESSIONALISM: Efficient and Ambitious
EXPERIENCE:
JUNE 2010 – PRESENT
EXECUTIVE ASSISTANT
MC OFFSHORE PETROLEUM, LLC
• Manage calendars and schedule meetings/events utilize scheduling assistant features via SharePoint for arranging group calls/meetings and teleconferences
• Effectively use firm travel and meeting tools, follow policies and procedures to make travel arrangements, confirm detail reservations and create itineraries
• Prepare weekly time and expense reports as required; follow policies and procedures, resolve auditor inquiries and engagement code reclassification
• Liaise with HSE team to ensure reports required are prepared in a timely manner and review the reports for accuracy and completeness
• Tracking projects accurately by producing a variety of reports and presentations using the appropriate software for word processing and excel spreadsheets
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, logistics and training records
• Collect, compile and analyze moderately complex data; and coordinate projects and deadlines directly through management directors
MAY 2008 – MARCH 2010
ADMINISTRATIVE ASSISTANT
• Organize office services, operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
• Prepare high-quality written correspondence; demonstrate a high-level of attention to detail in form of memos, letters, and e-mails to internal and external clients, vendors and customers
• Assist with frontline accounting handling of reprinting invoices, obtaining proper tax verification documents when generating a new vendor and/or distributor with accounting tasks
• Produce financial reports, process credit applications and assist accounting with billing, monthly statement reports, and kept to date for all current, and past due invoices
• Garnered expertise in database systems to track client and customer information, file confidential records/document financial reports
• Ensured the office was always working at top productivity - managed all mailing and shipping needs, office supplies, filing, scanning and ensured top level customer service at all times
Experienced Executive Assistant for operations with a demonstrated history of working in the oil & energy industry. Skilled in Negotiation, Gas, Petroleum, Operations Management, and Microsoft Office 365. Excel the challenges to innovate, achieve, grow and lead dependable execution. A fast learner, who quickly adapts into everyday activities, and team dynamics. Possess the ability to construct innovative marketing and public relation campaigns to promote events from inception through successful execution. Strong interpersonal and customer relationship skills, with the ability to navigate difficult situations and turn them into positive experiences.
SKILLS:
• SOFTWARE: Microsoft Office 365, Microsoft Exchange Outlook, SharePoint, AESTIVA (Purchase Order System)
• COMPUTER: Data Analytics, Word Processing, Adobe Suite, Web and Social Skills
• TYPING SPEED: 50WPM
• 10-KEY TOUCH: 14,325KPH
• TEAMWORK: Cooperative and Supportive
• FLEXIBILITY: Adaptability and willing to change
• RESPONSIBILITY: Reliable and Self-Disciplined
• INTERPERSONAL: Patience and Empathy
• INTEGRITY: Ethical and Honest
• PROFESSIONALISM: Efficient and Ambitious
EXPERIENCE:
JUNE 2010 – PRESENT
EXECUTIVE ASSISTANT
MC OFFSHORE PETROLEUM, LLC
• Manage calendars and schedule meetings/events utilize scheduling assistant features via SharePoint for arranging group calls/meetings and teleconferences
• Effectively use firm travel and meeting tools, follow policies and procedures to make travel arrangements, confirm detail reservations and create itineraries
• Prepare weekly time and expense reports as required; follow policies and procedures, resolve auditor inquiries and engagement code reclassification
• Liaise with HSE team to ensure reports required are prepared in a timely manner and review the reports for accuracy and completeness
• Tracking projects accurately by producing a variety of reports and presentations using the appropriate software for word processing and excel spreadsheets
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, logistics and training records
• Collect, compile and analyze moderately complex data; and coordinate projects and deadlines directly through management directors
MAY 2008 – MARCH 2010
ADMINISTRATIVE ASSISTANT
• Organize office services, operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
• Prepare high-quality written correspondence; demonstrate a high-level of attention to detail in form of memos, letters, and e-mails to internal and external clients, vendors and customers
• Assist with frontline accounting handling of reprinting invoices, obtaining proper tax verification documents when generating a new vendor and/or distributor with accounting tasks
• Produce financial reports, process credit applications and assist accounting with billing, monthly statement reports, and kept to date for all current, and past due invoices
• Garnered expertise in database systems to track client and customer information, file confidential records/document financial reports
• Ensured the office was always working at top productivity - managed all mailing and shipping needs, office supplies, filing, scanning and ensured top level customer service at all times