Event Planner
Sr. Production Coordinator - Jack Morton Worldwide
Responsible for international and U.S. travel logistics, vendor onboarding and invoice payment, budget reconciliations, materials shipping, and insurance coverage for global event production team. Day-to-day operations include calendar management, timesheet approvals, supply inventory and destination research and sourcing.
Meetings Specialist - Freelance; 2015 - 2018
Delivering meeting support services to corporate clients on live events on per-project basis. Duties included speaker presentation development tracking, asset research and licensing, overall team distribution of show schedules, a/v needs and script management. Logistics coordination including talent and vendor sourcing, budget tracking, team travel support.
Planner, Events North America - Avon Products, Inc.; 2008 - 2015
Part of Event and Production team managing U.S. calendar of sales meetings, associate events, conferences, and incentive travel. Partnered with meeting owners to define business objective, scope and budget.
• Budgets: spearheaded estimation and reconciliation of third-party contract spend including hotel, dmc, travel management, décor and collateral suppliers. Supported RFP process enabling cost control at every level of project resulting in team delivering $1MM reduction of annual Conference spend, including $10K reduction of décor budget. Handled purchase order and deposit invoice process.
• Project management: developed timelines ensuring team met key milestones. Edited attendee registration communications for print and digital platforms. Collaborated with global creative on design, translation, and production of print materials: convention guides, recognition booklets, and signage. Responsible for food and beverage planning for conference functions including gala dinners, VIP meet and greets, and crew meals.
• Onsite event duties: oversaw room setups/teardowns and materials distributions; trained staff and security on registration desk procedures and attendee flow management.
• Ongoing: gift and incentive award development in conjunction global sourcing department to meet material safety and factory compliance standards.
EDUCATION
University of Michigan, Ann Arbor: Bachelor of Arts - History of Art
SKILLS
MS Office, Outlook, Procim, ShoFlo, Ariba, DonorSnap, Constant Contact
Sr. Production Coordinator - Jack Morton Worldwide
Responsible for international and U.S. travel logistics, vendor onboarding and invoice payment, budget reconciliations, materials shipping, and insurance coverage for global event production team. Day-to-day operations include calendar management, timesheet approvals, supply inventory and destination research and sourcing.
Meetings Specialist - Freelance; 2015 - 2018
Delivering meeting support services to corporate clients on live events on per-project basis. Duties included speaker presentation development tracking, asset research and licensing, overall team distribution of show schedules, a/v needs and script management. Logistics coordination including talent and vendor sourcing, budget tracking, team travel support.
Planner, Events North America - Avon Products, Inc.; 2008 - 2015
Part of Event and Production team managing U.S. calendar of sales meetings, associate events, conferences, and incentive travel. Partnered with meeting owners to define business objective, scope and budget.
• Budgets: spearheaded estimation and reconciliation of third-party contract spend including hotel, dmc, travel management, décor and collateral suppliers. Supported RFP process enabling cost control at every level of project resulting in team delivering $1MM reduction of annual Conference spend, including $10K reduction of décor budget. Handled purchase order and deposit invoice process.
• Project management: developed timelines ensuring team met key milestones. Edited attendee registration communications for print and digital platforms. Collaborated with global creative on design, translation, and production of print materials: convention guides, recognition booklets, and signage. Responsible for food and beverage planning for conference functions including gala dinners, VIP meet and greets, and crew meals.
• Onsite event duties: oversaw room setups/teardowns and materials distributions; trained staff and security on registration desk procedures and attendee flow management.
• Ongoing: gift and incentive award development in conjunction global sourcing department to meet material safety and factory compliance standards.
EDUCATION
University of Michigan, Ann Arbor: Bachelor of Arts - History of Art
SKILLS
MS Office, Outlook, Procim, ShoFlo, Ariba, DonorSnap, Constant Contact