Eda H Metcalf
Dependable professional with over 22 years’ experience in providing effective and comprehensive support. Expert in planning/coordinating events, managing an office, multitasking and learning new programs with ease. Maintains the highest degree of integrity of confidentiality. Adaptable to changes, and flexible in working overtime and travelling when needed.
EXPERIENCE
May 2017 – August 2020
Administrative Assistant,?FREEPORT LNG
Create new spreadsheets, calendars for shift workers, have task added and removed from task manager
Audited P-cards for supervisors and manager of Operations.
Compiled, analyze and reconcile all credit cards in LQF Operations
Authored homepage of the Intranet up to date with new information
Updated procedures yearly for audit purposes.
Processed all Permits, checklist and daily rounds for Regas and LQF scanned into Content Server to meet required regulations.
Performed general administrative support to the Production - LQF and Commercial Operations groups.
Generating purchase requisitions for, vendor setup
Negotiated with vendors on quotes and deliveries, and researching discrepancies SAP.
Performed Document Control Administrator for Production – LQF and Commercial Operations groups.
Update and Create Procedures and upload versions in Content Server.
Administers the Production – LQF and Commercial Operations intranet home page.
Help Organize and Plan company/employee events.
Manage ordering of supplies for Central Control Building and Dock Staging Area; maintain and organize office supplies; Maintain eating areas; order and stock beverages and snacks, kitchen items, etc.
Process Engineer Support – Assist with MOC’s and project documentation
Provide support to Manager of Office Services and Administrative Assistant as needed.
Organized office areas, work orders and equipment and housekeeping of LQF CCB and Dock Staging Area.
Managed Hurricane supplies and restock yearly
Performed Secretarial and office duties for the Operations Department and Lab employees including e-mail, calendars, Content Server, supplies, filing/documentation, travel and training
Compiled all paperwork for each Export and Import Ship – Work with Ops Planner and Commercial Operations to understand shipping schedule, gather relevant data for each ship and prepare a binder
Complete/close out paperwork after the ship has left; scan documents in the binder and put in the ship folder in Content Server. Maintain hardcopy and electronic folders.
Member of the following company committees:
Volunteer Committee
Company Picnic Committee
Thanksgiving Luncheon Committee
Safety Committee
Nov 2016 – May 2017
Treasury Administrator/Executive Administrative Assistant,?Kelly Services (Baker Hughes Incorporated)
Performed Administrative support for Vice President and Director of Treasury
Managed mail and delivered packages
Created new tracking spreadsheets
Managed signature required documents in a timely manner.
Uploading documentation to SharePoint
Running reports and uploading documentation in SAP
Performed any task needed to make the executives lives easier
Feb 1999 – Sept 2016
Administrative Assistant,?Enterprise Products
Compiled and analyzed monthly Capital, Expense, and Budget reports for a 17 million dollar budget correcting discrepancies and finding cost saving.
Reconciled all invoices, PO’s and month end budgeting.
Analyze Project management, keeping track of budget and timing.
Managed Compliance Records with all federal, state, and local laws and regulations for Freeport, Sealy and Jones Creek (DOT, PHMSA, GLO, and USCG etc.)
Manage Records Retention for Freeport Dock and Jones Creek Tank Farm.
Created SharePoint site for Freeport Dock, for training new employees and current employees
Performed all of the Public Awareness for Freeport and South Texas Region. Purchasing 811 logo items and attend all area meetings
Handled request for information, research data
Coordinated Training Sessions and trained employees for South Texas Operations 2001-present.
Managed complex and frequent changing travel and training arrangements for 27 employees, two supervisors and the Regional Area Manager.
Communicated with vendors on a daily basis verifying invoices and cost savings
Maintained database of customers, vendors, and employees for mailing and communication purposes
Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
Prepared and modify documents as needed
Processed travel expenses, PCard charges and reimbursements
Researched, proposed and implemented vendor services to decrease costs to organization.
Processed applicants in drug testing/medical evaluation processes
Processed new hires on first day in getting all necessary HR paperwork and essential information for employment.
Prepared agendas/schedules for meetings
Coordinated Safety Dinners for Freeport and Texas City Facilities and Our 1000 Ship Celebration at Freeport Terminal
Vet biweekly timesheets, process per company policy.
Frequently used word processing, spreadsheet, database and presentation software.
Reconciled and processed expense reports for 27 internal and field personnel.
Coordinated customers and potential customer visitations, company special events and other employee morale functions.
Developed and maintained an internal client filing system, personnel and training files.
Saved company $16,500.00 a year in cell phone bills
Administered up to date records for Emergency Contacts, Employee and Shared Resource Contacts and worked with the City of Freeport to get Letters for Re-Entry after Hurricane.
Manage all supplies for office (including tools and equipment)
Coordinate maintenance of office equipment
Perform pool vehicles licensing, maintenance and insurance is all up to date.
EDUCATION
BACHELORS OF SCIENCE IN BUSINESS MANAGEMENT, UNIVERSITY OF PHOENIX
BRAZOSPORT COLLEGE, ASSOCIATES IN BUSINESS MANAGEMENT
SKILLS
•Texas Certified Notary Public • TWIC Card • Task Manager • Content Server • Oracle • Oracle OBI • SharePoint • ADP • Workingbird • Advanced MSOffice Suite • SAP • Brio • QuickBooks • Hyperion • ATRACK • Peoplesoft • Maximo • Lawson • Concur • Adobe Photoshop • IS Networld • TCMS • Peladon OCR • Switchboard • 85 WPM • Viziya • Uno • Resonance • Proman • HAZWOPER Awareness Level • Hazardous Material’s Training and Testing • ICS-100/ICS-200 • Managing Projects &Priorities • MTSA Training (FSO)
ACTIVITIES
Secretary – Volunteer Committee
Company Picnic Committee
Thanksgiving Luncheon Committee
Safety Committee
Safety Council
Military Moms and Wives
Dependable professional with over 22 years’ experience in providing effective and comprehensive support. Expert in planning/coordinating events, managing an office, multitasking and learning new programs with ease. Maintains the highest degree of integrity of confidentiality. Adaptable to changes, and flexible in working overtime and travelling when needed.
EXPERIENCE
May 2017 – August 2020
Administrative Assistant,?FREEPORT LNG
Create new spreadsheets, calendars for shift workers, have task added and removed from task manager
Audited P-cards for supervisors and manager of Operations.
Compiled, analyze and reconcile all credit cards in LQF Operations
Authored homepage of the Intranet up to date with new information
Updated procedures yearly for audit purposes.
Processed all Permits, checklist and daily rounds for Regas and LQF scanned into Content Server to meet required regulations.
Performed general administrative support to the Production - LQF and Commercial Operations groups.
Generating purchase requisitions for, vendor setup
Negotiated with vendors on quotes and deliveries, and researching discrepancies SAP.
Performed Document Control Administrator for Production – LQF and Commercial Operations groups.
Update and Create Procedures and upload versions in Content Server.
Administers the Production – LQF and Commercial Operations intranet home page.
Help Organize and Plan company/employee events.
Manage ordering of supplies for Central Control Building and Dock Staging Area; maintain and organize office supplies; Maintain eating areas; order and stock beverages and snacks, kitchen items, etc.
Process Engineer Support – Assist with MOC’s and project documentation
Provide support to Manager of Office Services and Administrative Assistant as needed.
Organized office areas, work orders and equipment and housekeeping of LQF CCB and Dock Staging Area.
Managed Hurricane supplies and restock yearly
Performed Secretarial and office duties for the Operations Department and Lab employees including e-mail, calendars, Content Server, supplies, filing/documentation, travel and training
Compiled all paperwork for each Export and Import Ship – Work with Ops Planner and Commercial Operations to understand shipping schedule, gather relevant data for each ship and prepare a binder
Complete/close out paperwork after the ship has left; scan documents in the binder and put in the ship folder in Content Server. Maintain hardcopy and electronic folders.
Member of the following company committees:
Volunteer Committee
Company Picnic Committee
Thanksgiving Luncheon Committee
Safety Committee
Nov 2016 – May 2017
Treasury Administrator/Executive Administrative Assistant,?Kelly Services (Baker Hughes Incorporated)
Performed Administrative support for Vice President and Director of Treasury
Managed mail and delivered packages
Created new tracking spreadsheets
Managed signature required documents in a timely manner.
Uploading documentation to SharePoint
Running reports and uploading documentation in SAP
Performed any task needed to make the executives lives easier
Feb 1999 – Sept 2016
Administrative Assistant,?Enterprise Products
Compiled and analyzed monthly Capital, Expense, and Budget reports for a 17 million dollar budget correcting discrepancies and finding cost saving.
Reconciled all invoices, PO’s and month end budgeting.
Analyze Project management, keeping track of budget and timing.
Managed Compliance Records with all federal, state, and local laws and regulations for Freeport, Sealy and Jones Creek (DOT, PHMSA, GLO, and USCG etc.)
Manage Records Retention for Freeport Dock and Jones Creek Tank Farm.
Created SharePoint site for Freeport Dock, for training new employees and current employees
Performed all of the Public Awareness for Freeport and South Texas Region. Purchasing 811 logo items and attend all area meetings
Handled request for information, research data
Coordinated Training Sessions and trained employees for South Texas Operations 2001-present.
Managed complex and frequent changing travel and training arrangements for 27 employees, two supervisors and the Regional Area Manager.
Communicated with vendors on a daily basis verifying invoices and cost savings
Maintained database of customers, vendors, and employees for mailing and communication purposes
Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
Prepared and modify documents as needed
Processed travel expenses, PCard charges and reimbursements
Researched, proposed and implemented vendor services to decrease costs to organization.
Processed applicants in drug testing/medical evaluation processes
Processed new hires on first day in getting all necessary HR paperwork and essential information for employment.
Prepared agendas/schedules for meetings
Coordinated Safety Dinners for Freeport and Texas City Facilities and Our 1000 Ship Celebration at Freeport Terminal
Vet biweekly timesheets, process per company policy.
Frequently used word processing, spreadsheet, database and presentation software.
Reconciled and processed expense reports for 27 internal and field personnel.
Coordinated customers and potential customer visitations, company special events and other employee morale functions.
Developed and maintained an internal client filing system, personnel and training files.
Saved company $16,500.00 a year in cell phone bills
Administered up to date records for Emergency Contacts, Employee and Shared Resource Contacts and worked with the City of Freeport to get Letters for Re-Entry after Hurricane.
Manage all supplies for office (including tools and equipment)
Coordinate maintenance of office equipment
Perform pool vehicles licensing, maintenance and insurance is all up to date.
EDUCATION
BACHELORS OF SCIENCE IN BUSINESS MANAGEMENT, UNIVERSITY OF PHOENIX
BRAZOSPORT COLLEGE, ASSOCIATES IN BUSINESS MANAGEMENT
SKILLS
•Texas Certified Notary Public • TWIC Card • Task Manager • Content Server • Oracle • Oracle OBI • SharePoint • ADP • Workingbird • Advanced MSOffice Suite • SAP • Brio • QuickBooks • Hyperion • ATRACK • Peoplesoft • Maximo • Lawson • Concur • Adobe Photoshop • IS Networld • TCMS • Peladon OCR • Switchboard • 85 WPM • Viziya • Uno • Resonance • Proman • HAZWOPER Awareness Level • Hazardous Material’s Training and Testing • ICS-100/ICS-200 • Managing Projects &Priorities • MTSA Training (FSO)
ACTIVITIES
Secretary – Volunteer Committee
Company Picnic Committee
Thanksgiving Luncheon Committee
Safety Committee
Safety Council
Military Moms and Wives