CV Admin
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Location: New York, NY, USA
University: UCLA
Major: Business

CV Admin

LUANA MICHAELS
xxx-xxx-xxxx
xxx-xxx-xxxx mobile

WORK EXPERIENCE
Private Client Services, New York, NY Jan. 2014–Jan. 2018
New York based wealth management firm
Administrative & Executive Assistant
• Provide all means of Office Manager and administrative support duties to clients and families
• Heavy Calendaring. Coordinate the arrangement of appointments, conference calls and board meetings whilst forcasting and providing the required documents
• Maintain strong working relationships with the clients and their families
• Responsible for an extremely high volume of confidential information
• Heavy and precise proofreading of assorted legal documents
• Arranged complex international and domestic air/rail/coach travel, hotel and car rental
• Liaise and interface with businesses, clients and their families
• Conduct research for the buying and selling of real estate, art collections and assorted projects
• Manage the distribution of client assets to philanthropic charities
• Supervise administrative staff
• Create new business marketing presentations and survivor family kits
• Research business opportunities to increase office efficiency
• Establish vendor relationships with Staples, Pitney Bowes, UPS, FedEx and DHL
• Create and maintain a Client Diary reflecting budgets, P&L and weekly expense reports

CBS Corporation, New York, NY Jan. 2013–Dec. 2013
New York headquarters media & entertainment firm
Administrative Assistant Floater temp.
• Provide all means of administrative support to C-level Executives
• Calendaring and reserving on-site board meeting conference rooms including customizing said rooms with furniture layout, lighting, audio-visual equipment and required necessary documents
• Maintain strong working relationships with internal contacts
• Coordinate on-site and off-site luncheons and dinners
• Proofreading a high volume of press releases and confidential information
• Liaise and interface with C-level executives
• Compile complex expense reports

Triarc Corporation, New York, NY Jan. 2012–Dec. 2012
New York based corporate law firm
Administrative Assistant Floater temp.
• Provide all means of administrative support to C-level Executives
• Maintain strong working relationships with internal contacts
• Proofread a high volume of confidential legal documents and contracts
• Liaise and interface with C-level executives








Law Office of Steven Wasserman, San Rafael, CA Jan. 2011–Dec. 2011
California based personal injury law firm
Legal Secretary
• Provide all means of administrative support
• Maintain strong working relationships with clients, County, Municipal and Superior Courts
• Coordinate client meetings and conference calls
• Proofread and maintain a high volume of confidential client information
• Liaise and interface with clients and County, Municipal and Superior Courts
• Conduct complicated legal research
• Coordinate logistics involving clients, attorney and County, Municipal and Superior Courts
• Compile complex expense reports
• Establish and maintain vendor relationships with Staples, UPS, FedEx and DHL
• Maintain a Client Diary reflecting budgets and weekly expense reports

J. Walter Thompson, San Francisco, CA Jan. 2007–Dec. 2010
Ford Motor Company account
Executive Assistant
• Provide all means of administrative support to 112 Dealership Owners and 6 Principals
• Heavy Calendaring for all Dealership Owners, spouses and principals monthly and quarterly. Reserving on-site and off-site meeting conference rooms for board meetings with specific floorplans, lighting, audio-visual equipment and required customized documents used for presentations
• Arrange complex domestic air travel, hotel and car rental reservations
• Maintain strong working relationships with internal and external contacts
• Coordinate conference calls, luncheons, dinners and entertainment activities
• Organize and manage a high volume of confidential information
• Heavy proofreading skills utilized for advertising copy, press kits and press releases
• Liaise and interface with dealership owners and principals
• Create, organize and manage the dealership salesforce log database reflecting the monthly Dealer Cash Incentive programs, advertising budgets and P&L’s
• Conduct research to create marketing presentations using Word & PowerPoint
• Supervise administrative staff and temp. personnel
• Event Coordinator liaison managing all special event functions details including invites, guest lists, programs, obtaining and securing venues, menus with dietary restrictions as requested, entertainment etc. involving all Dealership owners and principals and spouses
• Compile complex expense reports for all Board of Directors, Creative Committee members and principals
• Research opportunities to increase office efficiency and productivity
• Establish and maintain vendor relationships with Office Max, UPS, FedEx to ensure efficient and seamless integration

Education
University of California Los Angeles, Los Angeles, CA
Bachelor of Arts Business Administration

Computer Software Skills
Microsoft Office: Excel, Outlook, PowerPoint, Word, WordPerfect
Legal Software: ProLaw

Administrative Assistant