Bookkeeper
Tracey Scibilia
Accounts Receivables Credit & Collections
Mastic Beach, NY
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Work Experience
Accounts Receivable Billing Specialist
Greyson Clothiers LLC - Hawthorne, NY
May 2019 to Present
Billing and Invoice creation and submission to customers via home based satellite office for Golf Clothing manufacturer utilizing Apparel Magic
Account Receivables activities including invoicing, credit and collections; generation of monthly statements and participation in monthly meetings
Utilization of Google docs spreadsheets to Invoice materials including freight charges, shipping and tracking and all embroidery services via third party vendors
Communication with Sales, Warehouse, Inventory, Operations and Finance departments
Responsible for Inventory Management via tracking system coding
Customer and Sales Rep contact via email and phone regarding account management, payment options, and all billing inquiries and questions
Founder and President
Private Animal Rescue
July 2009 to Present
Owner LI Chihuahua Rescue Inc.
501(c)3 Non Profit Organization
NYC Mayor's New Hope Alliance Partner
Rescue, Rehabilitate, Rehome abandoned shelter companion animals
Fundraising and adoption events, media marketing and adoption coordinating
Accounts Receivable Specialist
Canal Alarm Devices - Ronkonkoma, NY
July 2013 to May 2019
Accounts Receivable activities including daily invoicing and posting of daily cash receipts, entering payments, preparing bank deposits, managing daily cash flow, collections, managing credit card receipts, and creating A/R reports
Reconcile charge backs, short pays and A/R adjustments
Prepare weekly/monthly and quarterly financial summaries and statements
Coordinate and work with company accountant to create Balance Sheets, P&L statements and other financial statements
Accounts Payable activities including scheduling and making timely payments, invoice verifications, cash disbursements, and creating A/P schedules
Office duties including answering phones, filing, opening mail, and ordering office supplies
eGift Solutions Processing and Billing
eGift Solutions Processing & Billing
Electronic Payments, Inc - Calverton, NY
December 2012 to July 2013
December 2012 to July 2013
Effectively manage the gift card processing program from inception to completion for Marketing, Art Department and ISO Support
Spreadsheet and CRM maintenance of gift card merchants including pricing, residuals tracking, transaction fees
Accurate invoicing to merchants and sales agents for printing and shipping of gift cards, welcome kits
Maintain budget costs associated with overall profits of program through bulk ordering and time management
Monthly residuals and profit reporting inclusive of all invoices and payments, print orders, custom business cards and website domain set ups
All communications with merchants and sales agents regarding gift solutions processing, marketing strategies,
Effective routing of customer service and technical issues through telephone and email
Respond to all website and telephone inquiries from merchants and sales agents
Assist Sales Agents and ISO's with free marketing tools such as email set up, branded websites and business cards
Client Service Representative
Lease Source Inc - Melville, NY
April 2008 to August 2010
Client Services; Processing and Collections
Responsible for new client set up and portfolio analysis
Monitored client processing in regards to initial cash advance program and renewals
Direct contact with merchants for processing issue resolution and payment arrangements
Responsible for merchant cash advances and lease processing for EVO Merchant Services
Provided high level of customer service to merchants, clients and Independent Sales Offices
Ensured adherence to cash advance/lease policy, credit policy, operational policy
Ensured proper receipt of required documentation while maintaining strict confidentiality
Assisted underwriting department in research and recommendations regarding client account activity
Created and reviewed legal documentation including contracts and applications with underwriters
On-Site Supervisor/Payroll Coordinator
Adecco Employment Services
December 2003 to April 2008
Responsible for the supervision of 80-100 diverse temporary production and distribution workers at two locations for client
Heavy emphasis on employee relations and counseling as well as recruitment and retention
Maintain weekly payroll and resolve issues and adjustments, distribute paychecks
Conducted new hire orientations and OSHA/ISO 14001 Environmental, Health & Safety training
Liaison between client and corporate to effectively communicate policies and procedures as they relate to business objectives
Report generation utilizing Web-based Payroll, Custom Match and PeopleSoft software programs
Implemented incentive programs to reduce absenteeism, injury, and turnover including employee recognition awards and referral bonuses
Process Unemployment, Workers Compensation paperwork
Education
BS in Business Management
Stony Brook University
2000 to 2003
AS in Business Administration
Farmingdale University
1989 to 1991
Skills
PEOPLESOFT (10+ years)
Quickbooks (10+ years)
NetSuite (5 years)
Excel (10+ years)
Accounts Payable
Accounts Receivable
Cash Application
Credit Analysis
General Ledger Reconciliation
Account Analysis
Account Reconciliation
Microsoft Dynamics GP
Journal Entries
Accounting
Bank Reconciliation
Financial Statement Preparation
Payroll
Office Management
Financial Report Writing
Bank Reconciliation
Financial Report Writing
Salesforce
Payroll
Financial Statement Preparation
Google Docs
SAP Microsoft Office Suite; Word
Excel
PowerPoint
Outlook
Access
SharePoint QuickBooks
Quicken
E-Time
Alphanumeric Data Entry
AS400
Sage-Timberline
GP Dynamics
NetSuite/ Oracle
Apparel Magic HRIS; PeopleSoft
SAP
ADP
Leaseworks
LAPPS
CRM Internet and social media proficient
Google Docs
Cloud
Tracey Scibilia
Accounts Receivables Credit & Collections
Mastic Beach, NY
------------
------------
Work Experience
Accounts Receivable Billing Specialist
Greyson Clothiers LLC - Hawthorne, NY
May 2019 to Present
Billing and Invoice creation and submission to customers via home based satellite office for Golf Clothing manufacturer utilizing Apparel Magic
Account Receivables activities including invoicing, credit and collections; generation of monthly statements and participation in monthly meetings
Utilization of Google docs spreadsheets to Invoice materials including freight charges, shipping and tracking and all embroidery services via third party vendors
Communication with Sales, Warehouse, Inventory, Operations and Finance departments
Responsible for Inventory Management via tracking system coding
Customer and Sales Rep contact via email and phone regarding account management, payment options, and all billing inquiries and questions
Founder and President
Private Animal Rescue
July 2009 to Present
Owner LI Chihuahua Rescue Inc.
501(c)3 Non Profit Organization
NYC Mayor's New Hope Alliance Partner
Rescue, Rehabilitate, Rehome abandoned shelter companion animals
Fundraising and adoption events, media marketing and adoption coordinating
Accounts Receivable Specialist
Canal Alarm Devices - Ronkonkoma, NY
July 2013 to May 2019
Accounts Receivable activities including daily invoicing and posting of daily cash receipts, entering payments, preparing bank deposits, managing daily cash flow, collections, managing credit card receipts, and creating A/R reports
Reconcile charge backs, short pays and A/R adjustments
Prepare weekly/monthly and quarterly financial summaries and statements
Coordinate and work with company accountant to create Balance Sheets, P&L statements and other financial statements
Accounts Payable activities including scheduling and making timely payments, invoice verifications, cash disbursements, and creating A/P schedules
Office duties including answering phones, filing, opening mail, and ordering office supplies
eGift Solutions Processing and Billing
eGift Solutions Processing & Billing
Electronic Payments, Inc - Calverton, NY
December 2012 to July 2013
December 2012 to July 2013
Effectively manage the gift card processing program from inception to completion for Marketing, Art Department and ISO Support
Spreadsheet and CRM maintenance of gift card merchants including pricing, residuals tracking, transaction fees
Accurate invoicing to merchants and sales agents for printing and shipping of gift cards, welcome kits
Maintain budget costs associated with overall profits of program through bulk ordering and time management
Monthly residuals and profit reporting inclusive of all invoices and payments, print orders, custom business cards and website domain set ups
All communications with merchants and sales agents regarding gift solutions processing, marketing strategies,
Effective routing of customer service and technical issues through telephone and email
Respond to all website and telephone inquiries from merchants and sales agents
Assist Sales Agents and ISO's with free marketing tools such as email set up, branded websites and business cards
Client Service Representative
Lease Source Inc - Melville, NY
April 2008 to August 2010
Client Services; Processing and Collections
Responsible for new client set up and portfolio analysis
Monitored client processing in regards to initial cash advance program and renewals
Direct contact with merchants for processing issue resolution and payment arrangements
Responsible for merchant cash advances and lease processing for EVO Merchant Services
Provided high level of customer service to merchants, clients and Independent Sales Offices
Ensured adherence to cash advance/lease policy, credit policy, operational policy
Ensured proper receipt of required documentation while maintaining strict confidentiality
Assisted underwriting department in research and recommendations regarding client account activity
Created and reviewed legal documentation including contracts and applications with underwriters
On-Site Supervisor/Payroll Coordinator
Adecco Employment Services
December 2003 to April 2008
Responsible for the supervision of 80-100 diverse temporary production and distribution workers at two locations for client
Heavy emphasis on employee relations and counseling as well as recruitment and retention
Maintain weekly payroll and resolve issues and adjustments, distribute paychecks
Conducted new hire orientations and OSHA/ISO 14001 Environmental, Health & Safety training
Liaison between client and corporate to effectively communicate policies and procedures as they relate to business objectives
Report generation utilizing Web-based Payroll, Custom Match and PeopleSoft software programs
Implemented incentive programs to reduce absenteeism, injury, and turnover including employee recognition awards and referral bonuses
Process Unemployment, Workers Compensation paperwork
Education
BS in Business Management
Stony Brook University
2000 to 2003
AS in Business Administration
Farmingdale University
1989 to 1991
Skills
PEOPLESOFT (10+ years)
Quickbooks (10+ years)
NetSuite (5 years)
Excel (10+ years)
Accounts Payable
Accounts Receivable
Cash Application
Credit Analysis
General Ledger Reconciliation
Account Analysis
Account Reconciliation
Microsoft Dynamics GP
Journal Entries
Accounting
Bank Reconciliation
Financial Statement Preparation
Payroll
Office Management
Financial Report Writing
Bank Reconciliation
Financial Report Writing
Salesforce
Payroll
Financial Statement Preparation
Google Docs
SAP Microsoft Office Suite; Word
Excel
PowerPoint
Outlook
Access
SharePoint QuickBooks
Quicken
E-Time
Alphanumeric Data Entry
AS400
Sage-Timberline
GP Dynamics
NetSuite/ Oracle
Apparel Magic HRIS; PeopleSoft
SAP
ADP
Leaseworks
LAPPS
CRM Internet and social media proficient
Google Docs
Cloud