Alcala Resume
College of Design, Construction and Planning, University of Florida, Gainesville, FL (December 2016- May 2018)
Front Desk Administrative Receptionist
Assisted the Associate Dean with scheduling and appointments
Operated as administrator for a cluster hire of top-tier faculty; assisted with travel and itineraries for over 15 candidates that visited the college; worked with Search Committee by scheduling meeting times and locations; collected applicant data to present to committee
Corresponded with cluster hire candidates from the US and Europe and organized flight itineraries; logged candidate information in University system; managed documentation and worked alongside the Fiscal Assistant to properly organize the financials for cluster hire
Maintained the DCP Asset Management; worked with University administration to locate and track equipment worth more than $5K; surveyed out old equipment and technology properly through the asset system
Led and managed a move of the Dean’s Office Staff out the office into temporary locations for renovations; created color code system for staff belongings/furniture to be moved; communicated with construction company, movers, IT, Dean’s Office administration, and 4 different unit office managers.
Assisted with college events and functions; ordered food service, purchased supplies, maintained receipts and data for events.
Dealt with PhD students and college directors by assigning office space based on priorities set by Associate Dean
4-month appointment as Dean’s Executive Assistant for Dean and Professor, Chinemelu Anumba (April 2017 – August 2017)
Met with Dean every Monday morning to discuss upcoming week, approaching deadlines, travel plans, and prioritized projects
Worked with upper-level University administrators to make appointments and meetings
Worked with the DCP Development Team in arranging appointments and travel related to the college’s fundraising efforts
Communicated with foreign scholars that visited the University at the Dean’s invitation
Arranged interviews for candidates for Dean’s Executive Assistant
Assisted new Executive Assistant once hired, trained her on the various aspects of operations of the Dean’s Office, and briefed on Dean’s preferences
Greenhouse Church, Gainesville, FL
11-month Internship Program (August 2015—June 2016)
Intense leadership program geared towards character and skill development, vocational discernment, and personal growth
Organized and led four-month long story-sharing project where each intern presented his or her life narrative
Coordinated several weekend events and was responsible for accurate electronic data leading up to the events
Aided the Missions Director with administrative tasks; engaged with requests for financial support from overseas missionaries; adhered to confidentiality and administrative procedures
Provided dependable support to the Missions Department through website management; assisted and led fundraising events
Pascal’s Coffeehouse, Gainesville, FL
Barista (May 2014—May 2015)
Worked in collaboration with Christian Study Center of Gainesville to promote community conversation and unity
Worked on small team in operating specialty coffee bar inside local study center
Participated in training with award-winning Bold Bean Coffee Roasters in Jacksonville, FL
College of Design, Construction and Planning, University of Florida, Gainesville, FL (December 2016- May 2018)
Front Desk Administrative Receptionist
Assisted the Associate Dean with scheduling and appointments
Operated as administrator for a cluster hire of top-tier faculty; assisted with travel and itineraries for over 15 candidates that visited the college; worked with Search Committee by scheduling meeting times and locations; collected applicant data to present to committee
Corresponded with cluster hire candidates from the US and Europe and organized flight itineraries; logged candidate information in University system; managed documentation and worked alongside the Fiscal Assistant to properly organize the financials for cluster hire
Maintained the DCP Asset Management; worked with University administration to locate and track equipment worth more than $5K; surveyed out old equipment and technology properly through the asset system
Led and managed a move of the Dean’s Office Staff out the office into temporary locations for renovations; created color code system for staff belongings/furniture to be moved; communicated with construction company, movers, IT, Dean’s Office administration, and 4 different unit office managers.
Assisted with college events and functions; ordered food service, purchased supplies, maintained receipts and data for events.
Dealt with PhD students and college directors by assigning office space based on priorities set by Associate Dean
4-month appointment as Dean’s Executive Assistant for Dean and Professor, Chinemelu Anumba (April 2017 – August 2017)
Met with Dean every Monday morning to discuss upcoming week, approaching deadlines, travel plans, and prioritized projects
Worked with upper-level University administrators to make appointments and meetings
Worked with the DCP Development Team in arranging appointments and travel related to the college’s fundraising efforts
Communicated with foreign scholars that visited the University at the Dean’s invitation
Arranged interviews for candidates for Dean’s Executive Assistant
Assisted new Executive Assistant once hired, trained her on the various aspects of operations of the Dean’s Office, and briefed on Dean’s preferences
Greenhouse Church, Gainesville, FL
11-month Internship Program (August 2015—June 2016)
Intense leadership program geared towards character and skill development, vocational discernment, and personal growth
Organized and led four-month long story-sharing project where each intern presented his or her life narrative
Coordinated several weekend events and was responsible for accurate electronic data leading up to the events
Aided the Missions Director with administrative tasks; engaged with requests for financial support from overseas missionaries; adhered to confidentiality and administrative procedures
Provided dependable support to the Missions Department through website management; assisted and led fundraising events
Pascal’s Coffeehouse, Gainesville, FL
Barista (May 2014—May 2015)
Worked in collaboration with Christian Study Center of Gainesville to promote community conversation and unity
Worked on small team in operating specialty coffee bar inside local study center
Participated in training with award-winning Bold Bean Coffee Roasters in Jacksonville, FL