ADMINISTRATIVE/BOOKKEEPING ASSISTANT
Janice L Spain
PHONE NUMBER ------------
WORK EXPERIENCE:
Tax Processor (Business Owner)
JLS Accounting Bookkeeping and Tax
Process Federal and State Tax for individuals 1040ez, 1040, and all Forms and1040 Schedules. Bookkeeping.
Administrative Shop Tech. III
Maryland Transportation Authority, Annapolis, MD (JAN. 2006- JUNE 2011)
• Processing of standard purchase orders. • Knowledge of procurement regulation polices and methods such as oral solicitations, credit card purchasing, and purchases against Blanket Purchase Agreements. • Insured all procurement procedures were in regulation with Code of Maryland Regulations (COMAR). • Prepared invitations for Bid of Contracts. • Maintained personnel files and attendance. • Processed time cards, man hours, over time and shift differentials. • Insured the correct General Ledger account was being charged correctly for the MdTA budget for each fiscal year. • Accounts payable • Post Journal entries (DR/CR) • Prepared Financial Statements • Reconciliation of bank statements • Operation of Microsoft Word, Access, PowerPoint, Works. • Operation of Maximo (MdTA purchasing and accounting system) • Verified that Contracts under Blanket Purchase order or Service Contracts were in accordance with the Code of Maryland Regulations (“COMAR”) • Storekeeping and clerical work in the automotive shop at the Maryland Transportation Authority. • Proper receipt, storage, and issuance of equipment, supplies and materials. • Inventory, preparation, purchase orders and requisitions for stock replacement. • Responsible for property control of records and/or assigned purchasing functions. • Performed a wide variety of clerical/typing tasks, such as, the preparation of payroll records, leave records, maintenance records, equipment records and other administrative records and reports.
Administrative Clerk
Ft. Meade Main Exchange (JUNE 2004-JAN. 2006)
• Staffing of the front desk. • Assisted customers with questions concerning the operation of the Exchange. • Processed fax documents for customers and staff. • Answered high volume incoming calls, transferred calls to appropriate departments. • Received calls from customers in a professional manner. • Scheduled interviews and meeting for department managers. • Prepared mailing materials. • Called in work orders repairs for the facility. • Made copies for customers and staff. • Out process of all military personnel when leaving Ft. Meade. • Processed customers’ payments. • Trained staff on front desk procedures as necessary. • Performed operations of Microsoft Word, Excel, Outlook, Power Point, and company inventory data base.
DETENTION OFFICER
ALVIN S. GLENN DETENTION CENTER (Jan. 2001 – Jan. 2003)
Insured safety and security of the Detention Center, the staff, public and inmates according to South Carolina Minimum Standards Policy and Procedures. Served as Bond Court Bailiff, assisted Judge by reading of warrants to Detained Personnel and maintaining order in courtroom. Provided information on processes of bail and fines issued by court rulings. Insured visitors had proper documents and identification to enter facility.
Call Center Representative
Verizon Wireless
Columbia South Carolina (Jan. 1999-Dec.2000)
Answered incoming calls. Assisted customs with billing issues, cell phone operations, cell phone problems, explained cell phone plans, upsell on cell plans to enhance customer needs, handled irate customs issues to insure satisfactory resolutions. Explained cancelation instructions. And handled any other issue a customer may inquire.
Ft. Jackson NCO Club,
Purchaser/Buyer, (Feb. 20 1997- Nov. 19 1998)
• Receptionist • Customer Service Rep. • Ordered Supplies on line. • Issued stock • Computed all monetary values for meals served versus purchases made. These were not overages of cost spent for product inventory. • Created purchase orders and reconciled with invoices • Forwarded all monthly reports to Ft. Jackson Food Service Accounting
Facility. • Preformed cyclic and special inventories • Processing of standard purchase orders. • Knowledge of procurement regulation polices and methods such as oral solicitations, credit card purchasing, and purchases against Blanket Purchase Agreements
MILITARY EXPERIENCE:
U.S. Army (Honorable Discharge)
Material Control and Accounting Specialist 1979-1985
U.S. Army (Honorable Discharge)
• Managed a Logistical account valued in the range of $200.000.00. • Verified and maintained accurate records for incoming/outgoing shipments. • Prepared equipment for distribution. • Supervised supply technicians. • Conducted cyclic and special inventories. • Advised management on all logistical and supply procedures. • Maintained statistical reports and records. • Processing of standard purchase orders. • Knowledge of procurement regulation polices and methods such as oral solicitations, credit card purchasing, and purchases against Blanket Purchase Agreements, property management
EDUCATION
• Phoenix State University (2014)
Background Investigator Agency Course
• Phoenix State University (2014)
Background Investigator Course (2014)
• Universal Accounting Center Professional Bookkeeper Program (2009)
• Universal Accounting Center Guide to Quickbooks (2009)
• Anne Arundel Community College [2005 -2006]
Paralegal Studies GPA 3.0
• Basic Jail Training [ 1991 ]
• Kerr Business College [ 1995 - 1996 ]
Nurses Assistant Program GPA 4.0 Deans List
• Continuing Education Classes:
Microsoft Word, Windows, and Microsoft Access, DOS
• Noncommissioned Officer Academy [1985]
• Material Supply and Accounting US Army [1979]
AWARDS:
• Certificate of Completion, Phoenix State University 2014
• Certificate of Honor, Kerr Business College 1995
• Certificate of Merit, International Food Service Executives Association 1992
• Certificate of Appreciation, HLJ Management Group Inc. 1991
• Certificate of Achievement, 3 rd Infantry Division 1985
• Certificate of Achievement, 2d Support Command 1981
REFERENCES:
Available upon request
Janice L Spain
PHONE NUMBER ------------
WORK EXPERIENCE:
Tax Processor (Business Owner)
JLS Accounting Bookkeeping and Tax
Process Federal and State Tax for individuals 1040ez, 1040, and all Forms and1040 Schedules. Bookkeeping.
Administrative Shop Tech. III
Maryland Transportation Authority, Annapolis, MD (JAN. 2006- JUNE 2011)
• Processing of standard purchase orders. • Knowledge of procurement regulation polices and methods such as oral solicitations, credit card purchasing, and purchases against Blanket Purchase Agreements. • Insured all procurement procedures were in regulation with Code of Maryland Regulations (COMAR). • Prepared invitations for Bid of Contracts. • Maintained personnel files and attendance. • Processed time cards, man hours, over time and shift differentials. • Insured the correct General Ledger account was being charged correctly for the MdTA budget for each fiscal year. • Accounts payable • Post Journal entries (DR/CR) • Prepared Financial Statements • Reconciliation of bank statements • Operation of Microsoft Word, Access, PowerPoint, Works. • Operation of Maximo (MdTA purchasing and accounting system) • Verified that Contracts under Blanket Purchase order or Service Contracts were in accordance with the Code of Maryland Regulations (“COMAR”) • Storekeeping and clerical work in the automotive shop at the Maryland Transportation Authority. • Proper receipt, storage, and issuance of equipment, supplies and materials. • Inventory, preparation, purchase orders and requisitions for stock replacement. • Responsible for property control of records and/or assigned purchasing functions. • Performed a wide variety of clerical/typing tasks, such as, the preparation of payroll records, leave records, maintenance records, equipment records and other administrative records and reports.
Administrative Clerk
Ft. Meade Main Exchange (JUNE 2004-JAN. 2006)
• Staffing of the front desk. • Assisted customers with questions concerning the operation of the Exchange. • Processed fax documents for customers and staff. • Answered high volume incoming calls, transferred calls to appropriate departments. • Received calls from customers in a professional manner. • Scheduled interviews and meeting for department managers. • Prepared mailing materials. • Called in work orders repairs for the facility. • Made copies for customers and staff. • Out process of all military personnel when leaving Ft. Meade. • Processed customers’ payments. • Trained staff on front desk procedures as necessary. • Performed operations of Microsoft Word, Excel, Outlook, Power Point, and company inventory data base.
DETENTION OFFICER
ALVIN S. GLENN DETENTION CENTER (Jan. 2001 – Jan. 2003)
Insured safety and security of the Detention Center, the staff, public and inmates according to South Carolina Minimum Standards Policy and Procedures. Served as Bond Court Bailiff, assisted Judge by reading of warrants to Detained Personnel and maintaining order in courtroom. Provided information on processes of bail and fines issued by court rulings. Insured visitors had proper documents and identification to enter facility.
Call Center Representative
Verizon Wireless
Columbia South Carolina (Jan. 1999-Dec.2000)
Answered incoming calls. Assisted customs with billing issues, cell phone operations, cell phone problems, explained cell phone plans, upsell on cell plans to enhance customer needs, handled irate customs issues to insure satisfactory resolutions. Explained cancelation instructions. And handled any other issue a customer may inquire.
Ft. Jackson NCO Club,
Purchaser/Buyer, (Feb. 20 1997- Nov. 19 1998)
• Receptionist • Customer Service Rep. • Ordered Supplies on line. • Issued stock • Computed all monetary values for meals served versus purchases made. These were not overages of cost spent for product inventory. • Created purchase orders and reconciled with invoices • Forwarded all monthly reports to Ft. Jackson Food Service Accounting
Facility. • Preformed cyclic and special inventories • Processing of standard purchase orders. • Knowledge of procurement regulation polices and methods such as oral solicitations, credit card purchasing, and purchases against Blanket Purchase Agreements
MILITARY EXPERIENCE:
U.S. Army (Honorable Discharge)
Material Control and Accounting Specialist 1979-1985
U.S. Army (Honorable Discharge)
• Managed a Logistical account valued in the range of $200.000.00. • Verified and maintained accurate records for incoming/outgoing shipments. • Prepared equipment for distribution. • Supervised supply technicians. • Conducted cyclic and special inventories. • Advised management on all logistical and supply procedures. • Maintained statistical reports and records. • Processing of standard purchase orders. • Knowledge of procurement regulation polices and methods such as oral solicitations, credit card purchasing, and purchases against Blanket Purchase Agreements, property management
EDUCATION
• Phoenix State University (2014)
Background Investigator Agency Course
• Phoenix State University (2014)
Background Investigator Course (2014)
• Universal Accounting Center Professional Bookkeeper Program (2009)
• Universal Accounting Center Guide to Quickbooks (2009)
• Anne Arundel Community College [2005 -2006]
Paralegal Studies GPA 3.0
• Basic Jail Training [ 1991 ]
• Kerr Business College [ 1995 - 1996 ]
Nurses Assistant Program GPA 4.0 Deans List
• Continuing Education Classes:
Microsoft Word, Windows, and Microsoft Access, DOS
• Noncommissioned Officer Academy [1985]
• Material Supply and Accounting US Army [1979]
AWARDS:
• Certificate of Completion, Phoenix State University 2014
• Certificate of Honor, Kerr Business College 1995
• Certificate of Merit, International Food Service Executives Association 1992
• Certificate of Appreciation, HLJ Management Group Inc. 1991
• Certificate of Achievement, 3 rd Infantry Division 1985
• Certificate of Achievement, 2d Support Command 1981
REFERENCES:
Available upon request