Administrative Assistant - Artist
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Location: New York, NY, USA
University: City college of New York
Major: Studio Art

Administrative Assistant - Artist

Executive Assistant
Design & Source Productions - New York, NY
November 2016 to April 2017
Reporting to the CEO and CFO, I maintained International and domestic bank ledgers as well as accounts receivable and payable using QuickBooks. I maintained insurance licenses and employee benefits including those specifically focused to address women’s needs. I performed risk assessments related to conducting business with China, which included translations of documents from Cantonese to English. Other responsibilities included:
• Creating Financial Forecast Reports
• Creating Operational Reports
• Booking and Scheduling
• Creating Requests for Proposals
• Designing publications for ad layouts, print orders, comp cards, and merchandise packaging.

Project Assistant
Ross Dress for Less - New York, NY
January 2016 to July 2016
Reporting to the SVP, I assisted the buyers with Category Open-to-Buy plans. I also performed market research, including competitive price comparisons. I maintained all records related to purchase, vendor, and item data. I also coordinated efforts with warehouses and stores nationwide related shipping and routing. Other responsibilities included:
• Data entry
• Pivot Tables
• Daily running of reports for the VP-DMM.
• Budgeting

Store Manager
Sabon - New York, NY
January 2015 to August 2015
Reporting to the regional manager, I processed the monthly accounts payable and receivable reports. Maintaining a positive, enthusiastic and helpful attitude, I demonstrated an understanding of all points outlined in our service standards, brand, and lifestyle. I met with Store Managers, District Managers, and Regional Managers to discuss sales strategies. I also assisted Visual Managers with assembling or dismantling of visual window displays. Other responsibilities included:
• Created annual visual strategies for promotions and events
• Maintain store files, phone lists, and email lists
• Gathered Statistical Data
• Customer Service
• Revenue tracking

Assistant Store Manager
Ricky's NYC - New York, NY
August 2013 to January 2015
In this position, I created written reports related to customer relations, risks assessment, new ventures, and market research. Most of my duties in this role included a focus on customer satisfaction. I demonstrated products and services to existing/potential customers, and identified and resolved client concerns. My other obligations included:
• Developing and maintaining sales materials
• Training new store employees
• Performing monthly audits
• Accounts Payable/ Accounts receivable
• Interviews and onboarding new employees
• Designing the store product layout
• Promoting products using online media and networking events

Assistant Store Manager
Artist & Craftsman Supply Co - New York, NY
June 2011 to April 2013
In this role, I maintained quality service by establishing and enforcing organizational standards. I strategically purchased inventory based on emerging products, customer demands, and anticipating buyer interests. Other responsibilities included:
• Shipping and receiving
• Negotiation
• Employee interviews
• Weekly Audits of Store Registers
• Daily cash deposits

Gallery Assistant
Sideshow Gallery - Brooklyn, NY
March 2011 to June 2012
Reporting to the Gallery Owner, I provide typing, filing and other clerical services to the Gallery Owner. I coordinated the employment of volunteers, students, artists, special programs and internships. Other duties included:
• Event planning
• Maintaining client contact lists
• Community outreach
• Fundraising
• Customer Service
• Transportation, setup, and configuration of exhibits



Assistant Manager/Stock Manager
Lee's Art Shop & Lighting Studio - New York, NY
April 2009 to December 2011
Reporting to the CEO, I managed stock room staff and designed the store product layout. I also maintained inventory anticipating customer demand during all holiday seasons. Other duties included:
• Inventory maintenance
• Customer Service
• Order Processing
• Daily cash register audits

Administrative Assistant
Jovian Management, Inc. - Bronx, NY
July 2008 to April 2009
In this role, I drafted detailed notes, communications to tenants, vendors, and contracted firms. I also, created and processed lease agreements. I managed and tracked work orders from various porters, superintendents, plumbers, and locksmiths.
• Filed insurance contracts and policies
• Researched and gathered documentation in order to compile comprehensive reports
• Filed tenant information for specialized housing; Section 8, etc.
• Assist with obtaining bids for additional work from outside contractors when a third party
• vendor is required
• Maintained calendars, contact databases, and appointments
• Writes and prepares letters, memos, e-mails, and reports in draft and final form
• Sets up and arranges meetings, facilities and accommodations as required

Education
Undergraduate Study in Studio Art
City College of New York, NY
2010 to 2018

Undergraduate study in Studio Art
Hunter College - New York, NY
2015 to 2015

B.A. English Literature
Iona College - New Rochelle, NY
2003 to 2007


Skills:
• Microsoft Word, Excel, and PowerPoint
• Quickbooks
• Typing (85 wpm)
• Typography
• POS
• Windows and Mac Operating systems

Art student, mom, child caretaker, autism, special needs, art teacher, child care, babysitter