Administrative Assistant
Clarice A. Taibi
ADMINISTRATIVE ASSISTANT
Marysville, WA ------------ cell
------------ Linkedin- ------------/in/clarice-taibi-12092013 ______________________________________________________________________________________
Summary of Qualifications
• Proficient in Microsoft Word, Excel, PowerPoint & Outlook
• Well organized
• Ability to self-manage
• Great with time management
• Understand the importance of handling personal and confidential matters
• Capable of producing large volumes of quality work
Professional Experience
Outotec March 2019 – June 2019
Project Coordinator
• Assist the Project Management Team in their daily duties
• Ensure the project runs smoothly by tracking critical tasks
• Reporting progress and meeting client needs as the project evolves
• Provide project start up support by gathering budget information
• Assist the Project Manager with overall reporting
• Recommend solutions to Project Manager for task management
• Attend project meetings
Panhandle Carpet One August 2018 to February 2019
Administrative Assistant/Receptionist
• Answer phones
• Price sales floor
• Update Sales tags
• Sample check out
• Run report for balance sheets and petty cash – count money each day
• Organize sales floor
Kohl’s August 2018 to February 2019
• Cashier
• Training of new employees
• Close out registers at night
Aerotek Staffing
Kootenai Health June 2018 to July 2018
• Administrative support to the Executive Assistants
• Answer phones
• Overflow work as needed
Aerotek Staffing
Natural Factors January 2018 to April 2018
• Administrative Support: Submit purchase orders, process invoices, work on various internal software programs, assist with rep requests, maintain inventory and order supplies, source materials/suppliers, get quotes, place orders.
• Printing: Coordinate printing both internally and with external print suppliers. This includes responsibility for doing all internal printing, managing projects for external printing needs, managing timelines, maintaining equipment and maintaining inventory levels.
• Promotions and Campaigns: Coordinate the artwork and other elements needed to support sales promotions and marketing campaigns.
• Maintain Marketing Information: Price, promotion and contact lists and Marketing databases
• Maintain Archives: Including ads, brochures, magazines, CD’s, DVD’s.
• Manage mailings, mock ups and work with DAD Department as needed.
• Event Support: Assist with preparations for trade shows, consumer and retailer events as well as internal events.
• Creation of PowerPoint Presentations.
• Website/Social Media: Support
• Webinars/Conference calls: Support
• Assist management as needed
Kohls September 2017 to January 2018
• Cashier
• Customer service
Select Service Staffing
Synchrony Financial – Care Credit April 2017 to July 2017
• Support Core sales leadership on all related administrative tasks
• Anticipate needs of field teams, troubleshoot issues, and follow up on all open items until closed or reprioritized
• Produce correspondence, power point presentations, meeting agendas, emails and any external mailings
• Support with general office administration
• Support key projects/initiatives roll outs within assigned function
• Help keep organization charts up to date as directed
Humanix Staffing, Coeur d’Alene, ID September 2016 to December 2016
Kootenai Health – Social Services Department – Coeur d’Alene, ID
Administrative Assistant October 9 to December 9, 2016
• Answered phones
• Monitor incoming faxes and distribute to social workers
• Handle incoming and outgoing mail
• Patient customer service
All Wall Contracting – Post Falls, ID September 13-23, 2016
Office Assistant
• Answered phones
• Printed invoices off incoming emails
• Monitored the incoming faxes
• Filed documents through internal system
• Helped Accounting Department
• Scanned and filed documents through internal system
• Handled all outgoing mail
• Opened mail daily
• Made job folders
• Used Sage for searching of projects
• Responsible for keeping the kitchen stocked daily
Ecolab, Inc.-Coeur d’Alene, ID April 2007 to June 2015
Executive Assistant
• Arranged travel, hotel and car rental for AVP of Corporate/Global Water Accounts weekly
• Responsible for maintaining my supervisor’s calendar daily
• Scheduled conference calls for my supervisor and team as needed
• Developed PowerPoint presentations to include charts, graphs and photographs monthly
• Screened incoming calls and emails for my supervisor daily
• Responsible for ordering and coordinating gifts and/or awards for the team as needed
• Prepare expense report for my supervisor and myself monthly
• Helped monitor SalesForce to find areas of weakness in the team weekly
• Support the outside sales team daily
• Coordinate local meetings to include hotel stays as needed
• Facilitate the set up of new office when we moved and closed out office when we closed offsite location
• Burned CD’s with PowerPoint presentations for the team and for training throughout the company
• Managed and tracked surveys for presentations monthly
• Worked remotely from home for 1 ½ years
Watson Agency, Inc.-Coeur d’Alene, ID May 2004 to May 2006
Office Manager
Maintain the following:
• Business licenses for city and state as needed
• Maintenance of the following:
• cell phone issuance as needed
• company credit cards and gas cards weekly
• Assist Human Resources Department as needed
• Assist Accounting Dept. as needed
• Assumed control of all alarm accounts (receivables, collections, new accounts)
• Assist in investigative searches when needed
• Set up database for call center
Skills Volunteering
Microsoft Excel Right to Life
Microsoft Word Soup Kitchen
Microsoft Power Point
Microsoft Outlook
Concur
SalesForce
Sage
Oracle
Clarice A. Taibi
ADMINISTRATIVE ASSISTANT
Marysville, WA ------------ cell
------------ Linkedin- ------------/in/clarice-taibi-12092013 ______________________________________________________________________________________
Summary of Qualifications
• Proficient in Microsoft Word, Excel, PowerPoint & Outlook
• Well organized
• Ability to self-manage
• Great with time management
• Understand the importance of handling personal and confidential matters
• Capable of producing large volumes of quality work
Professional Experience
Outotec March 2019 – June 2019
Project Coordinator
• Assist the Project Management Team in their daily duties
• Ensure the project runs smoothly by tracking critical tasks
• Reporting progress and meeting client needs as the project evolves
• Provide project start up support by gathering budget information
• Assist the Project Manager with overall reporting
• Recommend solutions to Project Manager for task management
• Attend project meetings
Panhandle Carpet One August 2018 to February 2019
Administrative Assistant/Receptionist
• Answer phones
• Price sales floor
• Update Sales tags
• Sample check out
• Run report for balance sheets and petty cash – count money each day
• Organize sales floor
Kohl’s August 2018 to February 2019
• Cashier
• Training of new employees
• Close out registers at night
Aerotek Staffing
Kootenai Health June 2018 to July 2018
• Administrative support to the Executive Assistants
• Answer phones
• Overflow work as needed
Aerotek Staffing
Natural Factors January 2018 to April 2018
• Administrative Support: Submit purchase orders, process invoices, work on various internal software programs, assist with rep requests, maintain inventory and order supplies, source materials/suppliers, get quotes, place orders.
• Printing: Coordinate printing both internally and with external print suppliers. This includes responsibility for doing all internal printing, managing projects for external printing needs, managing timelines, maintaining equipment and maintaining inventory levels.
• Promotions and Campaigns: Coordinate the artwork and other elements needed to support sales promotions and marketing campaigns.
• Maintain Marketing Information: Price, promotion and contact lists and Marketing databases
• Maintain Archives: Including ads, brochures, magazines, CD’s, DVD’s.
• Manage mailings, mock ups and work with DAD Department as needed.
• Event Support: Assist with preparations for trade shows, consumer and retailer events as well as internal events.
• Creation of PowerPoint Presentations.
• Website/Social Media: Support
• Webinars/Conference calls: Support
• Assist management as needed
Kohls September 2017 to January 2018
• Cashier
• Customer service
Select Service Staffing
Synchrony Financial – Care Credit April 2017 to July 2017
• Support Core sales leadership on all related administrative tasks
• Anticipate needs of field teams, troubleshoot issues, and follow up on all open items until closed or reprioritized
• Produce correspondence, power point presentations, meeting agendas, emails and any external mailings
• Support with general office administration
• Support key projects/initiatives roll outs within assigned function
• Help keep organization charts up to date as directed
Humanix Staffing, Coeur d’Alene, ID September 2016 to December 2016
Kootenai Health – Social Services Department – Coeur d’Alene, ID
Administrative Assistant October 9 to December 9, 2016
• Answered phones
• Monitor incoming faxes and distribute to social workers
• Handle incoming and outgoing mail
• Patient customer service
All Wall Contracting – Post Falls, ID September 13-23, 2016
Office Assistant
• Answered phones
• Printed invoices off incoming emails
• Monitored the incoming faxes
• Filed documents through internal system
• Helped Accounting Department
• Scanned and filed documents through internal system
• Handled all outgoing mail
• Opened mail daily
• Made job folders
• Used Sage for searching of projects
• Responsible for keeping the kitchen stocked daily
Ecolab, Inc.-Coeur d’Alene, ID April 2007 to June 2015
Executive Assistant
• Arranged travel, hotel and car rental for AVP of Corporate/Global Water Accounts weekly
• Responsible for maintaining my supervisor’s calendar daily
• Scheduled conference calls for my supervisor and team as needed
• Developed PowerPoint presentations to include charts, graphs and photographs monthly
• Screened incoming calls and emails for my supervisor daily
• Responsible for ordering and coordinating gifts and/or awards for the team as needed
• Prepare expense report for my supervisor and myself monthly
• Helped monitor SalesForce to find areas of weakness in the team weekly
• Support the outside sales team daily
• Coordinate local meetings to include hotel stays as needed
• Facilitate the set up of new office when we moved and closed out office when we closed offsite location
• Burned CD’s with PowerPoint presentations for the team and for training throughout the company
• Managed and tracked surveys for presentations monthly
• Worked remotely from home for 1 ½ years
Watson Agency, Inc.-Coeur d’Alene, ID May 2004 to May 2006
Office Manager
Maintain the following:
• Business licenses for city and state as needed
• Maintenance of the following:
• cell phone issuance as needed
• company credit cards and gas cards weekly
• Assist Human Resources Department as needed
• Assist Accounting Dept. as needed
• Assumed control of all alarm accounts (receivables, collections, new accounts)
• Assist in investigative searches when needed
• Set up database for call center
Skills Volunteering
Microsoft Excel Right to Life
Microsoft Word Soup Kitchen
Microsoft Power Point
Microsoft Outlook
Concur
SalesForce
Sage
Oracle