Culinary Fight Club, Inc.
Lake Forest, IL, USA
Job Posted:
30+ days ago


Internship + Pay

We are looking for a responsible REMOTE Marketing + Logistics Assistant to perform a variety of event marketing/planning, administrative and clerical tasks. Duties of the Marketing + Logistics Assistant include providing support to our event managers and staff, assisting in managing the company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with the food and beverage or event planning industry, we’d like to meet you. Ultimately, a successful candidate will be asked to ensure the efficient and smooth day-to-day operation of our operations.

Detailing Events
Communication with Event Producers and Vendors
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task and work independently
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus