Executive Assistant
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Company:
NTCIC
Location:
Washington, DC, USA
Job Posted:
30+ days ago

Executive Assistant

Job Summary:
The National Trust for Community Investment Corporation seeks an Executive Assistant for the Executive Office of the President. The Executive Assistant is responsible for coordinating the day-to-day operations of the President’s office in a smooth and efficient manner and representing the executive to internal and external contacts.

Duties:

EXECUTIVE OFFICE
Serve as the first point of contact for the President for staff, Board members, Trust colleagues, and clients.
Act as a liaison for the President
Meet regularly with the President to advise the most efficient and effective time blocks for calendar appointments and review task lists
Draft and send correspondence on behalf of the President.
Ensure a regular, timely flow of incoming and outgoing communications via phone and email.
Answer the President’s direct phone line and follow up on general questions and requests
Maintain updated contact lists for President in CRM system
Establish and maintain a strong working relationship with National Trust for Historic Preservation (NTHP) Executives, subsidiaries, and their staff
Open, sort and determine an action for all incoming mail addressed to the President
Maintain electronic files used by President on Share drive
Arrange travel for President with consideration to cost, accommodation preferences, conveniences, and travel schedule. Assist with responsibilities of public policy efforts

NTCIC BOARD
Serve as the liaison for all Board communication and meeting coordination
Interact with The National Trust for Historic Preservation (NTHP) to plan for Board meetings; coordinate meeting attendance and handle logistical issues for Board members in preparation for all board meetings. Collect, assemble and distribute meeting materials for Board members
Collaborate with Board committee leadership to schedule and prepare for committee meetings. Gather and distribute meeting materials
Coordinate the booking of board travel and accommodations for Board meetings and company events

NTCIC STAFF
For all departments, schedule regular status meetings that involve President
Support the Admin Asst with the scheduling of staff meetings and events and coordination of the agenda with the President’s input
Serve as the Exec office member on ad hoc staff committees
Support the Director of Public Policy with scheduling, communication, and special projects
Support the marketing function with projects such as preparing marketing materials and executive office presentations
Support Senior Management with all meetings/emails that involve the President

Qualifications:
A Bachelors degree and 5-10 years of Executive Assistant experience required
Must have high level of expertise in Microsoft Office software including Outlook, Word, Excel, & PowerPoint
Excellent organizational skills, efficient work management skills, written/verbal communication skills and professional telephone presence essential
Ability to balance staff demands of President with the constraints of ever-changing schedules is key
Ability to work well under pressure, excellent interpersonal skills, and a cheerful disposition are required

executive assistant, historic preservation