Office Administrator
We are a small engineering firm: 7 full time engineers and a few part-timers. We have several non-engineering duties that are available for the applicants depending on their skills and qualifications. For the right person, there is a potential for advancement in the company as well as switching to full time. The more duties he/she can handle the better. We can provide some training.
Description of Duties:
• As administrative assistant to the President, the job includes general clerical duties such as filing, answering multi-line phone, ordering office supplies, booking travel, arranging telecom, ordering food and doing set up for occasional staff or client meetings, data entry in Word, Excel and PowerPoint as well as updating our website.
• Bookkeeping: Paychex handles payroll and taxes. You will be responsible for distributing timesheets and entering payroll into Paychex as well as copying the data into Sage. AP/AR using SAGE/PEACHTREE but can switch to QUICKBOOKS if necessary. Reconciling checkbook and credit cards with software.
• Marketing: assist the senior staff in marketing our products and services using Constant Contact platform in addition to researching opportunities and companies on the web.
Requirements:
• Must be familiar with Microsoft Office, Constant Contact and the internet
• Must be self-motivated, able to work independently and follow through on a task
• Must be a US citizen (preferred) or a Permanent Resident
We are a small engineering firm: 7 full time engineers and a few part-timers. We have several non-engineering duties that are available for the applicants depending on their skills and qualifications. For the right person, there is a potential for advancement in the company as well as switching to full time. The more duties he/she can handle the better. We can provide some training.
Description of Duties:
• As administrative assistant to the President, the job includes general clerical duties such as filing, answering multi-line phone, ordering office supplies, booking travel, arranging telecom, ordering food and doing set up for occasional staff or client meetings, data entry in Word, Excel and PowerPoint as well as updating our website.
• Bookkeeping: Paychex handles payroll and taxes. You will be responsible for distributing timesheets and entering payroll into Paychex as well as copying the data into Sage. AP/AR using SAGE/PEACHTREE but can switch to QUICKBOOKS if necessary. Reconciling checkbook and credit cards with software.
• Marketing: assist the senior staff in marketing our products and services using Constant Contact platform in addition to researching opportunities and companies on the web.
Requirements:
• Must be familiar with Microsoft Office, Constant Contact and the internet
• Must be self-motivated, able to work independently and follow through on a task
• Must be a US citizen (preferred) or a Permanent Resident