We are hiring!
About the Role
The Executive Sales Assistant's role is to use your expert skills in executive-level communication, organization, and attention to detail to deliver exceptional client service, own and manage our sales calendar, and proactively support our internal executive sales & coaching team as outlined below.
This role requires an experienced player who is exceptional at complex, time-sensitive calendar management while simultaneously managing independent projects and ownership of administrative processes.
Exceptional communication skills with ALL TYPES of communication is a must.
The right person will demonstrate a high degree of confidentiality and discretion, quickly adapts to various software and social media platforms, and is an experienced gatekeeper and highly organized team player.
You are a results-oriented, self-motivated, and experienced professional who is laser-focused on our team's mission and results.
You do not need to be told what to do or how to do it. You hit the ground running and improve upon or add to existing systems and processes.
You can make prompt yet tough decisions while maintaining a high level of client service and team support.
You can show care and compassion to our clientele while holding a strong stance in your communications when necessary.
You are unwilling to accept second best; you will do what it takes to become a master in a new industry and are self-motivated to do so. You have high-expectations.
You must enjoy Real Estate and Construction; a passion will help drive you.
What Inspires You
Using your experience communicating - both oral and written - with Clients and Vendors
Being the front-line ambassador who provides an impressive first impression
Skillfully and pleasantly providing strong boundaries to protect the executive team's time
Anticipating problems before they arise and proactively solving issues when competing priorities arise.
Demonstrating leadership in everything you do.
Must love dogs and believe in giving back to the community.
Manage sales calendar bookings ensuring each booking is qualified, confirmed, and ready for their call
Manage sales team availability ensuring the sales team is not overworking, yet also coordinating time off not to interrupt the lead flow and deliver a high level of availability and service
Correspond with social media comments/inquiries
Correspond with email requests and inquiries
Ensure payment and agreements are executed
Manage any payment declines/requests to change their credit card
Schedule and post Zoom client call details.
Organize client welcome gift box and event gifts
Research/organize permits, dumpsters, the material delivers
Cooridnate repairs and showings
Schedule & manage meetings on the CEO's calendar
Client testimonial interviews
Respond and manage CEO incoming emails offering professional responses and resolution to inquiries
Schedule virtual team meetings
Schedule weekly team zoom calls
Capture all work processes in thorough, well-written, and documentation
Maintain exceptional filing/organization of records with utmost attention to security and confidentiality of records
Required skills and abilities
Exceptional written and verbal communication commensurate with expectations of representing and communicating with executive-level individuals
Empathetic, yet strong personality unfettered by opinions of others able to discern the best decision that supports the company, the team, and the client
Supervisory experience as this role may direct junior assistants, contractors, and other vendors as necessary.
Proficient in Google Suite, Microsoft Office Suite or related software, Zoom, and a CRM platform is a plus
Highly proactive, organized and loves to play at an A+ level
This is a part-time position that will turn into a Full-Time for the right person. An onsite position with remote work throughout the month.
Pay starts at $12/hr.
Personal protective equipment provided or required
Sanitizing, disinfecting, or cleaning procedures in place
Language - English, Spanish a plus+
Expected Hiring Date
1 to 2 weeks
Additional Job Details
Contract Length: Varies
Part-time that could become Full-Time
Flexible is a must
Typical start time: 8-10 AM
Typical end time: 5-7 PM
This Job Is Ideal for Someone Who Is: People-oriented -- enjoys interacting with people and working on group projects, Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction, Detail-oriented -- would rather focus on the details of work than the bigger picture, Achievement-oriented -- enjoys taking on challenges, even if they might fail, Autonomous/Independent -- enjoys working with little direction
This Company Describes Its Culture as Detail-oriented -- quality and precision-focused, Innovative -- innovative and risk-taking, Outcome-oriented -- results-focused with strong performance culture, People-oriented -- supportive and fairness-focused, Team-oriented -- cooperative and collaborative
This Job Is: A job for which military-experienced candidates are encouraged to apply, Open to applicants under 18 years old, provided it is legally allowed for the job and location, A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks), Open to applicants who do not have a college diploma
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